SCHEDULE 14A
(Rule 14a-101)
INFORMATION REQUIRED IN PROXY STATEMENT
SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a) of the
Securities Exchange Act of 1934 (Amendment No. )
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Filed by a Party other than the Registrant [_]
Check the appropriate box:
[_] Preliminary Proxy Statement [_] Soliciting Material Under Rule
[_] Confidential, For Use of the 14a-12
Commission Only (as permitted
by Rule 14a-6(e)(2))
[X] Definitive Proxy Statement
[_] Definitive Additional Materials
Pitney Bowes Inc.
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(Name of Registrant as Specified In Its Charter)
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(Name of Person(s) Filing Proxy Statement, if Other Than the Registrant)
Payment of Filing Fee (Check the appropriate box):
[X] No fee required.
[_] Fee computed on table below per Exchange Act Rules 14a-6(i)(4) and 0-11.
1) Title of each class of securities to which transaction applies:
________________________________________________________________________________
2) Aggregate number of securities to which transaction applies:
________________________________________________________________________________
3) Per unit price or other underlying value of transaction computed pursuant
to Exchange Act Rule 0-11 (set forth the amount on which the filing fee is
calculated and state how it was determined):
________________________________________________________________________________
4) Proposed maximum aggregate value of transaction:
________________________________________________________________________________
5) Total fee paid:
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[_] Fee paid previously with preliminary materials:
________________________________________________________________________________
[_] Check box if any part of the fee is offset as provided by Exchange Act Rule
0-11(a)(2) and identify the filing for which the offsetting fee was paid
previously. Identify the previous filing by registration statement number,
or the form or schedule and the date of its filing.
1) Amount previously paid:
________________________________________________________________________________
2) Form, Schedule or Registration Statement No.:
________________________________________________________________________________
3) Filing Party:
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4) Date Filed:
________________________________________________________________________________
[LOGO] PITNEY BOWES
NOTICE OF THE 2002
ANNUAL MEETING
AND
PROXY STATEMENT
Pitney Bowes Inc.
World Headquarters
Stamford, Connecticut 06926-0700
(203) 356-5000
[LOGO] PITNEY BOWES
TO THE STOCKHOLDERS:
We will hold our 2002 annual meeting of stockholders at 9:00
a.m. on Monday, May 13, 2002 at our headquarters in
Stamford, Connecticut.
The Notice of Meeting, Proxy Statement and proxy card
accompanying this letter describe in detail the matters to
be acted upon at the meeting. IF YOU ARE A REGISTERED
STOCKHOLDER AND PLAN TO ATTEND THE MEETING, PLEASE DETACH
AND RETAIN THE ADMISSION TICKET THAT IS ATTACHED TO THE
PROXY CARD. IF YOUR SHARES ARE HELD IN THE NAME OF A BROKER
OR OTHER NOMINEE AND YOU DO NOT HAVE AN ADMISSION TICKET,
PLEASE BRING PROOF OF YOUR SHARE OWNERSHIP TO THE MEETING.
It is important that your shares be represented at the
meeting. Whether or not you plan to attend, please sign,
date and return your proxy card in the enclosed envelope as
soon as possible. Stockholders of record also have the
option of voting by telephone or Internet, as described on
the proxy card.
We look forward to seeing you at the meeting.
Sincerely yours,
Michael J. Critelli
Chairman and Chief Executive Officer
Stamford, Connecticut
March 26, 2002
NOTICE OF MEETING:
The annual meeting of stockholders of Pitney Bowes Inc. will
be held on May 13, 2002, at 9:00 a.m. at the company's World
Headquarters, One Elmcroft Road, Stamford, Connecticut.
Directions, including a map, to Pitney Bowes' World
Headquarters are set forth on the back cover page of the
Proxy Statement.
The items of business at the annual meeting are:
1. Election of four directors.
2. Appointment of independent accountants for 2002.
3. Amendment and Restatement of the 1991 Stock Plan.
4. Such other matters as may properly come before the
meeting, including any continuation of the meeting
caused by any adjournment, or any postponement of
the meeting.
March 15, 2002 is the record date for the meeting.
This Proxy Statement and accompanying proxy card are being
distributed on or about March 26, 2002.
Amy C. Corn
Corporate Secretary
[LOGO] PITNEY BOWES
PROXY STATEMENT
THE ANNUAL MEETING AND VOTING
Our Board of Directors is soliciting proxies to be used at the annual meeting of
stockholders to be held on May 13, 2002, or at any adjournment or postponement
of the meeting. This Proxy Statement contains information about the items being
voted on at the annual meeting.
WHO IS ENTITLED TO VOTE?
Record stockholders of Pitney Bowes common stock and $2.12 preference stock at
the close of business on March 15, 2002 (the record date) can vote at the
meeting. As of the record date, 241,347,282 shares of Pitney Bowes common stock
and 57,462 shares of $2.12 preference stock were issued and outstanding. Each
stockholder has one vote for each share of common stock owned as of the record
date, and 16.53 votes for each share of $2.12 preference stock owned as of the
record date.
HOW DO I VOTE?
You may choose one of three methods. You may vote on-line via the Internet. If
you have access to the Internet, we encourage you to vote at the following Web
address: www.eproxyvote.com/pbi. You may instead vote by telephone
(1-877-PRX-VOTE) or by completing and mailing the enclosed proxy card.
MAY I CHANGE MY VOTE?
You may revoke your proxy at any time before it is voted at the meeting in
several ways. You may send in a revised proxy dated later than the first; or you
may vote in person at the meeting; or you may notify the corporate secretary in
writing prior to the meeting that you have revoked your proxy.
WHAT CONSTITUTES A QUORUM?
A majority of the outstanding shares entitled to vote, present in person or
represented by proxy, constitutes a quorum. If you vote by Internet, telephone
or proxy card, you will be considered part of the quorum. Abstentions, broker
non-votes and votes withheld from director nominees are included in the count to
determine a quorum. If a quorum is present, director candidates receiving the
highest number of votes will be elected. Proposals 2 and 3 will be approved if a
majority of the votes cast by the stockholders are voted in favor.
WHAT IS THE EFFECT OF BROKER NON-VOTES?
Under New York Stock Exchange rules, if your broker holds your shares in its
"street" name, the broker may vote your shares on the agenda items even if it
does not receive instructions from you.
2
If your broker DOES NOT vote on one or more agenda items, the effect would be as
follows:
Election of Directors. Broker non-votes have no effect because only a plurality
of the votes cast is required to elect a director.
Proposals 2 and 3. Broker non-votes would not be counted either for or against
these items, and would therefore have no effect.
HOW DO DIVIDEND REINVESTMENT PLAN PARTICIPANTS OR EMPLOYEES WITH SHARES IN THE
401(K) PLAN VOTE BY PROXY?
If you are a stockholder of record and participate in the company's Dividend
Reinvestment Plan, or employee 401(k) plan, you will receive a proxy card with
instructions on the three different ways available to you to vote your shares
(through the mail, over the telephone, or over the Internet).
Shares held in the company's 401(k) plan are voted by the plan trustee in
accordance with voting instructions received from plan participants using the
enclosed proxy card. The plan directs the trustee to vote shares for which no
instructions are received in the same proportion (for, against, abstain or
withheld) indicated by the voting instructions given by participants in the
plan.
WHO WILL COUNT THE VOTES?
EquiServe Trust Company, N.A. (EquiServe) will tabulate the votes and act as
Inspector of Election.
MULTIPLE COPIES OF ANNUAL REPORT TO STOCKHOLDERS
Our 2001 Annual Report has been mailed to stockholders. If more than one copy of
the Annual Report is sent to your address, we will discontinue the mailing of
reports on the accounts you select if you mark the designated box on the
appropriate proxy card(s), or follow the prompts when you vote if you are a
stockholder of record voting by telephone or Internet.
At least one account must continue to receive the Annual Report, unless you
elect to view future Annual Reports over the Internet. Mailing of dividends,
stockholder investment statements and proxy materials will not be affected by
your election to discontinue future duplicate mailings of the Annual Report. To
discontinue or resume the mailing of an Annual Report to an account, call our
transfer agent, EquiServe, at the special Pitney Bowes toll free number,
1-800-648-8170.
If you own shares of common stock through a bank, broker or other nominee and
receive more than one Pitney Bowes Annual Report, contact the holder of record
to eliminate duplicate mailings.
STOCKHOLDER PROPOSALS FOR 2003
ANNUAL MEETING
If a stockholder wants to submit a proposal for inclusion in the company's proxy
material for the 2003 annual meeting, which is scheduled to be held on Monday,
May 12, 2003, it must be received by the corporate secretary by November 26,
2002. Also, under our By-laws, a stockholder can present other business at an
annual meeting, including the nomination of candidates for director, only if
written notice of the business or candidates is received by the corporate
secretary by February 11, 2003. There are other procedural requirements in the
By-laws pertaining to stockholder proposals and director nominations. Any
stockholder may obtain a copy of the By-laws without charge by writing to the
corporate secretary.
3
WHICH STOCKHOLDERS OWN AT LEAST 5% OF PITNEY BOWES?
The only persons or groups known to the company to be the beneficial owners of
more than five percent of any class of the company's voting securities are
reflected in the chart below. The following information is based solely upon
Schedule 13G filed by the entities shown with the Securities and Exchange
Commission as of the dates appearing below.
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NAME AND ADDRESS OF BENEFICIAL OWNERSHIP AMOUNT AND NATURE OF PERCENT OF
BENEFICIAL OWNERSHIP CLASS
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Capital Research and Management Company 24,874,200(a) 10.2%
333 South Hope Street
Los Angeles, CA 90071
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Barclays Global Investors, N.A. 13,720,559(b) 5.67%
45 Fremont Street
San Francisco, CA 94015
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(a) As of December 31, 2001, Capital Research and Management Company, an
investment advisor registered under Section 203 of the Investment Advisers
Act of 1940, had sole investment power and no voting power with respect to
such shares.
(b) As of December 31, 2001, Barclays Global Investors, N.A., together with
various affiliates, had sole investment power with respect to such shares,
and sole voting power with respect to 13,253,675 of such shares. Additional
information may be obtained from the Schedule 13G filed on February 14,
2002 by Barclays Global Investors, N.A. and certain of its affiliates.
HOW MUCH STOCK IS OWNED BY DIRECTORS AND EXECUTIVE OFFICERS?
The following table shows beneficial ownership of Pitney Bowes common stock by
directors and executive officers as of March 1, 2002. The six named executive
officers are the Chief Executive Officer and the five officers who were the
highest paid in 2001. The directors and executive officers as a group (24
persons) are beneficial owners of less than 1% of the company's common stock and
$2.12 preference stock.
4
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SECURITY OWNERSHIP
SHARES OPTIONS
TITLE OF DEEMED TO EXERCISABLE
CLASS OF BE BENEFICIALLY WITHIN
STOCK NAME OF BENEFICIAL OWNER OWNED(a)(b)(c) 60 DAYS(d)
------ ----------------------------------- --------------- -----------
Common Linda G. Alvarado 14,005 --
Common Colin G. Campbell 13,800 --
Common Jessica P. Einhorn 4,613 --
Common Ernie Green 8,239 3,041
Common Herbert L. Henkel 5,413 --
Common James H. Keyes 6,600 --
Common John S. McFarlane 3,940 --
Common Eduardo R. Menasce 1,192 --
Common Michael I. Roth 13,800 2,527
Common David L. Shedlarz 3,492 --
Common Robert E. Weissman 2,992 --
Common Michael J. Critelli 275,053 570,424
Common Murray D. Martin 25,915 209,269
Common Matthew S. Kissner 13,781 199,867
Common Karen M. Garrison 6,944 51,186
Common Bruce P. Nolop 30,000 62,395
Common Marc C. Breslawsky* 130,807 664,283
------ ------------------------------------ ------- ---------
COMMON ALL EXECUTIVE OFFICERS AND DIRECTORS 704,967 2,425,522
AS A GROUP (24)
----------
(a) The holdings shown for Mr. Campbell include 800 shares required to be
reported as beneficially owned although beneficial ownership of those
shares has been disclaimed.
(b) The shares beneficially owned by any director or executive officer, or by
all directors and executive officers as a group, represent in each case
less than one percent of the class.
(c) Includes shares that are held indirectly through the Pitney Bowes Inc.
401(k) Plan and its related excess plan.
(d) The director or executive officer has the right to acquire beneficial
ownership of this number of shares within 60 days of the record date for
the annual meeting (March 15, 2002) by exercising outstanding stock
options.
* Mr. Breslawsky resigned as President and Chief Operating Officer of Pitney
Bowes Inc. on August 16, 2001. He ceased his employment at Pitney Bowes as
of December 3, 2001 to become Chairman and Chief Executive Officer of
Imagistics International Inc.
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SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Directors and persons who are considered "officers" of the company for purposes
of Section 16(a) of the Securities Exchange Act of 1934 and greater than ten
percent stockholders ("Reporting Persons") are required to file reports with the
Securities and Exchange Commission showing their holdings of and transactions in
the company's securities. It is generally the practice of the company to file
the forms on behalf of its Reporting Persons who are directors or officers. The
company believes that all such forms have been timely filed for 2001.
STOCK PERFORMANCE GRAPH
The following graph compares the most recent five-year performance of Pitney
Bowes common stock with the Standard & Poor's ("S&P(R)") 500 Composite Index,
and two peer group indices at December 31, 2001, over the same five-year period.
5
The company has modified its peer group index (the "New Peer Group") to exclude
ProQuest Company (formerly known as Bell & Howell). During 2001, ProQuest sold
its international mail and messaging technologies business to Pitney Bowes.
ProQuest also sold to other third parties its Imaging business and its North
American mail and messaging business. As a result, ProQuest is now primarily
focused on providing information content to schools and libraries, as well as to
the automotive and powersports industries. Therefore, ProQuest no longer
provides a meaningful business comparison to Pitney Bowes. Due to its relatively
small market capitalization, the elimination of ProQuest from the Peer Group
calculation has virtually no impact on the combined returns of the New Peer
Group as compared with the Old Peer Group.
The New Peer Group is comprised of the following companies: Automatic Data
Processing, Inc. (ADP), Bowne & Company, Diebold, Inc., DST Systems, Inc.,
Hewlett-Packard Company, Ikon Office Solutions, Inc., Lexmark International
Inc., Moore Corporation LTD., Pitney Bowes Inc., The Reynolds and Reynolds
Company, and Xerox Corporation.
Total return for each of the Old Peer Group, the New Peer Group and the S&P 500
Composite Index is based on market capitalization, weighted for each year.
All information shown below is based upon data provided to the company by three
separate independent organizations, all of which have been licensed by Standard
& Poor's Corporation to use its official total return calculation.
The graph shows that on a total return basis, assuming reinvestment of all
dividends, $100 invested in the company's common stock on December 31, 1996
would have grown to $158 by December 31, 2001. By comparison, $100 invested in
the S&P 500 Composite Index would have grown to $166 by December 31, 2001. An
investment of $100 in the Old Peer Group in 1996 would have been worth $132 on
December 31, 2001. An investment of $100 in the New Peer Group in 1996 would
have been worth $131 on December 31, 2001.
[The table below represents a line graph in the printed report.]
[PLOT POINTS TO COME]
Pitney Bowes S&P 500 New Peer Group Old Peer Group
------------ ------- -------------- --------------
1996 100 100 100 100
1997 168 133 128 128
1998 251 171 161 161
1999 187 208 194 193
2000 132 189 148 149
2001 158 166 131 132
6
PROPOSAL 1: ELECTION OF DIRECTORS
The board of directors has twelve members. The board is divided into three
classes whose terms of office end in successive years.
Ms. Alvarado, Mr. Green, and Mr. McFarlane were elected last year to three-year
terms expiring in 2004. Mr. Campbell, Ms. Einhorn, and Mr. Keyes were elected in
2000 to terms expiring in 2003.
As previously announced by the company, effective September 1, 2001, the
Governance Committee (consisting of four non-employee directors whose names are
set forth on page 10) recommended, and the board approved, increasing the number
of directors by three, to a total of twelve, and electing Eduardo R. Menasce,
David L. Shedlarz, and Robert E. Weissman to the board. In compliance with the
requirement contained in the company's Restated Certificate of Incorporation and
in its By-laws that the classes of directors be as near to equal in number as
possible, each of the new directors was elected to the class of directors whose
terms expire as follows: Mr. Menasce, 2004; Mr. Shedlarz, 2003; and Mr.
Weissman, 2002.
The Governance Committee recommended to the board of directors, and the board
approved, the nomination of Mr. Critelli, Mr. Henkel, Mr. Roth and Mr. Weissman
for election at this meeting to three-year terms expiring at the 2005 Annual
Meeting.
Information about each nominee for director and each incumbent director,
including the nominee's or incumbent's age as of March 1, 2002, is set forth
below. Unless otherwise indicated, each nominee or incumbent has held his or her
present position for at least five years.
Should you choose not to vote for a nominee, you may list on the proxy the name
of the nominee for whom you choose not to vote and mark your proxy under
Proposal No. 1 for all other nominees, or vote your shares by telephone or the
Internet as described on the proxy voting instruction card. Should any nominee
become unable to accept nomination or election as a director (which is not now
anticipated), the persons named in the enclosed proxy will vote for such
substitute nominee as may be selected by the board of directors, unless the size
of the board is reduced.
NOMINEES FOR ELECTION TO TERMS EXPIRING AT THE 2005 ANNUAL MEETING
[PHOTO OMITTED]
MICHAEL J. CRITELLI, 53, chairman and chief executive officer of Pitney Bowes
Inc. Director since 1994. (Also a director of Eaton Corporation and Imagistics
International Inc.)
[PHOTO OMITTED]
HERBERT L. HENKEL, 53, chairman, president and chief executive officer of
Ingersoll-Rand Company, a manufacturer of industrial products and components.
Formerly president and chief operating officer of Ingersoll-Rand Company, 1999,
president and chief operating officer of Textron Inc., 1999, executive vice
president and chief operating officer, 1998-1999, Textron Inc., and president of
Textron Industrial Products, 1995-1998. Director since 1999. (Also a director of
Ingersoll-Rand Company.)
[PHOTO OMITTED]
MICHAEL I. ROTH, 56, chairman and chief executive officer of The MONY Group Inc.
(formerly Mutual of New York). Director since 1995. (Also a director of The MONY
Group and Interpublic Group of Companies Inc.)
[PHOTO OMITTED]
ROBERT E. WEISSMAN, 61, retired chairman, IMS Health Incorporated, a leading
provider of information solutions to the pharmaceutical and healthcare
industries. Formerly chairman and chief executive officer, IMS Health
Incorporated, 1997-1999, and chairman and chief executive officer, Cognizant
Corporation, 1996-1997. Director since 2001. (Also director of Cognizant
Technology Solutions and State Street Corporation.)
7
INCUMBENT DIRECTORS WHOSE TERMS EXPIRE AT THE 2004 ANNUAL MEETING
[PHOTO OMITTED]
LINDA G. ALVARADO, 50, president of Alvarado Construction, Inc., a Denver-based
commercial and industrial general contractor. Director since 1992. (Also a
director of Lennox International, Inc., Minnesota Mining and Manufacturing
Company, The Pepsi Bottling Group Inc., and Qwest Communications International,
Inc.)
[PHOTO OMITTED]
ERNIE GREEN, 63, president of Ernie Green Industries, Inc., a manufacturer of
automotive components. Director since 1997. (Also a director of Dayton Power &
Light, Inc. and Eaton Corporation.)
[PHOTO OMITTED]
JOHN S. MCFARLANE, 53, president and chief executive officer of Nexsi Systems
Corporation, a provider of high-performance network infrastructure solutions.
Formerly president, Network Service Provider Division, Sun Microsystems, Inc.,
1999-2001, president of Sun's Solaris Software Division, 1998-1999, vice
president of Solaris and Network Software, 1997, and vice president, Broadband
Networks of Nortel Networks, 1990-1997. Director since 2000. (Also a director of
Resonate Inc.)
[PHOTO OMITTED]
EDUARDO R. MENASCE, 56, president, Enterprise Solutions Group, Verizon
Communications Inc. Formerly, president and chief executive officer, CTI MOVIL
S.A. (Argentina), a unit of GTE Corporation, 1996-2000. Director since 2001.
INCUMBENT DIRECTORS WHOSE TERMS EXPIRE AT THE 2003 ANNUAL MEETING
[PHOTO OMITTED]
COLIN G. CAMPBELL, 66, chairman and president of The Colonial Williamsburg
Foundation. Formerly president of Rockefeller Brothers Fund, 1988-2000. Director
since 1977. (Also director of Sysco Corporation, Rockefeller Financial Services,
and Sun Trust Bank--Mid-Atlantic.)
[PHOTO OMITTED]
JESSICA P. EINHORN, 54, consultant with Clark & Weinstock (a firm specializing
in strategic communication and public affairs consulting). Formerly Visiting
Fellow, 1998-1999, at the International Monetary Fund, and Managing Director for
Finance and Resource Mobilization, 1996-1998, and vice president and treasurer,
1992-1996, with The World Bank. Director since 1999. (Also a director of Bankers
Trust Corporation and Bankers Trust Company.)
[PHOTO OMITTED]
JAMES H. KEYES, 61, chairman and chief executive officer of Johnson Controls,
Inc., a supplier of automotive systems and facility management and control.
Director since 1998. (Also a director of LSI Logic Corporation and Federal
Reserve Bank of Chicago.)
[PHOTO OMITTED]
DAVID L. SHEDLARZ, 53, executive vice president and chief financial officer of
Pfizer Inc.; formerly senior vice president and chief financial officer of
Pfizer Inc., 1997-1999. Director since 2001.
8
COMMITTEES OF THE BOARD OF DIRECTORS
The board met seven times in 2001 and each director attended at least 75 percent
of the total number of board meetings and meetings held by the board committees
on which he or she served during 2001.
Members of the board serve on one or more of the seven committees described
below. Except for Mr. Critelli, who is a member of the Executive Committee,
directors who are also employees of the company do not serve on board
committees.
The AUDIT COMMITTEE, which met four times in 2001, monitors the financial
reporting standards and practices of the company and the company's internal
financial controls to ensure compliance with the policies and objectives
established by the board of directors. The committee recommends to the board for
stockholder approval an independent accounting firm to conduct the annual audit,
and discusses with the company's independent accountants the scope of their
examinations, with particular attention to areas where either the committee or
the independent accountants believe special emphasis should be directed. The
committee reviews the annual financial statements and independent accountants'
report, invites the accountants' recommendations on internal controls and on
other matters, and reviews the evaluation given and corrective action taken by
management. It reviews the independence of the accountants and their fees. It
also reviews the company's internal accounting controls and the scope and
results of the company's internal auditing activities, and submits reports and
proposals on these matters to the board. Members are Michael I. Roth (Chair),
Ernie Green, Herbert L. Henkel, James H. Keyes, and David L. Shedlarz.
The CORPORATE RESPONSIBILITY COMMITTEE, which met three times in 2001, oversees
the company's law and ethics compliance programs, and monitors the company's
policies and programs concerning stockholders, customers, employees, and the
communities in which the company operates. The policies and programs that the
committee monitors include employee relations, investor relations, environmental
protection, postal and governmental relations, employee safety and product
safety. Members are Linda G. Alvarado (Chair), Colin G. Campbell, Jessica P.
Einhorn, John S. McFarlane, and Eduardo R. Menasce.
The E-COMMERCE AND TECHNOLOGY COMMITTEE, which met four times in 2001, monitors
the company's programs for electronic commerce-based product offerings and its
technology development and partnering initiatives. The committee also reviews
these programs in the context of the company's long-term strategic planning in
both new and existing businesses and markets. Members are Ernie Green (Chair),
Jessica P. Einhorn, James H. Keyes, John S. McFarlane, and Robert E. Weissman.
The EXECUTIVE COMMITTEE, which met seven times in 2001, can act, to the extent
permitted by Delaware corporation law and the company's Restated Certificate of
Incorporation and its By-laws, on all matters concerning management of the
business which may arise between scheduled board of directors meetings, unless
otherwise limited by the committee's charter. Members are Michael J. Critelli
(Chair), Colin G. Campbell, Herbert L. Henkel, and Michael I. Roth.
The EXECUTIVE COMPENSATION COMMITTEE, which met seven times in 2001, oversees
the company's executive compensation program, including establishing the
company's executive compensation policies and undertaking an annual review of
all components of compensation to ensure that the company's objectives are
appropriately achieved. The committee is also responsible for certain
administrative aspects of the company's compensation plans (see "Executive
Officer Compensation" beginning on page 11) and the 1996 Pitney Bowes Employee
Stock Purchase Plan, as amended and restated, and recommends changes in such
plans. It also recommends performance targets, and grants, or recommends for
grant, incentives in the forms permitted under the Pitney Bowes Key Employees'
Incentive Plan, and grants, or recommends for grant, incentives under the Pitney
Bowes 1991 Stock Plan. Grants to certain Key Executives, as described on page
16, are recommended by the Executive Compensation Committee and approved by the
independent directors of the board. Members are James H. Keyes (Chair), Linda G.
Alvarado, Colin G. Campbell, and Herbert L. Henkel.
The FINANCE COMMITTEE, which met four times in 2001, reviews the company's
financial condition and evaluates significant financial policies, oversees the
9
company's retirement plans, advises management and recommends financial action
to the board. The committee's duties include monitoring the company's current
and projected financial condition and reviewing and approving major investment
decisions, and oversight of the financial operations of the company's
retirement, savings, and post-retirement benefit plans and retirement funds to
ensure that plan liabilities are adequately funded and plan assets are prudently
managed. The committee recommends for approval by the board the establishment of
new plans and any amendments that materially affect cost, benefit coverages, or
liabilities of the plans. Members are Herbert L. Henkel (Chair), Jessica P.
Einhorn, John S. McFarlane, and Michael I. Roth.
The GOVERNANCE COMMITTEE, which met six times in 2001, recommends nominees for
election to the board of directors, recommends membership and duties of the
board committees, reviews executives' potential for growth, and, with the chief
executive officer, is responsible for succession planning and ensuring
management continuity. The committee reviews and evaluates the effectiveness of
corporate administration and its governing documents, and reviews and monitors
company programs and policies relating to directors. Members are Colin G.
Campbell (Chair), Linda G. Alvarado, John S. McFarlane, and Michael I. Roth.
DIRECTORS' COMPENSATION
DIRECTORS' FEES. Each director who is not an employee of the company receives an
annual fee of $33,000 and a meeting fee of $1,100 for each board and committee
meeting attended. Committee chairs receive an additional $600 for each committee
meeting that they chair. Directors who are employees of the company receive no
additional compensation for serving as a director of the company. All directors
are reimbursed for their out-of-pocket expenses incurred in attending board and
committee meetings.
DIRECTORS' STOCK PLAN. Under the Directors' Stock Plan, each director who is not
an employee of the company receives an annual award of 1,400 shares of
restricted stock. The shares carry full voting and dividend rights but, unless
certain conditions are met, may not be transferred or alienated until the later
of (1) termination of service as a director, or, if earlier, the date of a
change of control, or (2) the expiration of the six-month period following the
grant of such shares. The Directors' Stock Plan permits certain dispositions of
stock granted under the restricted stock program provided that the director
effecting the disposition had accumulated and will retain common stock equal to
a minimum $350,000 in market value. Permitted dispositions are limited to (i)
transfer to a family member or family trust or partnership, and (ii) donations
to charity after the expiration of six months from date of grant. The original
restrictions would continue to apply to the donee except that a charitable donee
would not be bound by the restriction relating to termination of service from
the board.
Since the approval of the Directors' Stock Plan by stockholders in 1991, the
common stock of the company has twice undergone a two-for-one split, in 1992 and
1997, respectively. In addition, the annual grant was increased in 1997 in
connection with the discontinuation of the Directors' Retirement Plan, as
described below. On May 14, 2001, an aggregate of 11,200 restricted shares was
awarded, with each of the eight non-employee directors then serving receiving
1,400 shares of restricted common stock. Upon the effective date of their
election to the board of directors, Mr. Menasce, Mr. Shedlarz and Mr. Weissman
each received a grant of restricted stock prorated to reflect the number of
months of service as a director for the twelve-month period ending May 13, 2002.
Each of them was granted 992 shares of restricted common stock as of September
2, 2001. Ownership of shares granted under the Directors' Stock Plan is
reflected in the table on page 5 showing security ownership of executive
officers and directors.
DIRECTORS' DEFERRED INCENTIVE SAVINGS PLAN. The company maintains a Directors'
Deferred Incentive Savings Plan under which directors may defer all or part of
the cash portion of their compensation. Deferred amounts will be notionally
"invested" in any combination of several institutional investment funds, or may
be used to invest in options to purchase common stock of the company. The number
of options granted is calculated by dividing the cash amount deferred by the
individual director by the fair
10
market value of the shares on the date of the option grant, and multiplying that
quotient by two.
Stock options selected by directors as an investment vehicle for deferred
compensation are granted through the Directors' Stock Plan. The Directors' Stock
Plan permits the exercise of stock options granted after October 11, 1999 during
the full remaining term of the option by directors who have terminated service
on the Board provided that service on the Board is terminated (i) after ten
years of service on the Board, or (ii) due to director's death or disability, or
(iii) due to the director having attained mandatory directors' retirement age.
The Directors' Stock Plan also permits the donation of vested stock options,
regardless of date of grant, to family members and family trusts or
partnerships.
DIRECTORS' RETIREMENT PLAN. The company's Directors' Retirement Plan was
discontinued and benefits previously earned by directors were frozen as of May
12, 1997. Under this plan, there is no benefit paid to a director who served for
less than five years as of May 12, 1997. A director who had met the five-year
minimum vesting requirement as of May 12, 1997 will receive an annual retirement
benefit calculated as 50 percent of the director's retainer in effect as of May
12, 1997, and a director with more than five years of service at retirement will
receive an additional 10 percent of such retainer for each year of service over
five, to a maximum of 100 percent of such retainer for ten or more years of
service. The annual retainer fee in effect as of May 12, 1997 was $30,000. The
annual retirement benefit is paid for life to a director who (i) leaves the
board at or after age 60, or (ii) leaves the board prior to age 60 but defers
commencement of receipt of benefits until age 60. A director who leaves the
board and who elects receipt of benefits before age 60 will receive the annual
retirement benefit only during a period equal to the number of years that the
director had served on the board as of May 12, 1997.
EXECUTIVE OFFICER COMPENSATION
The Executive Compensation Committee (the "Committee"), which is composed of
four indepen-dent (non-employee) directors, oversees the com-pany's executive
compensation programs and establishes its executive compensation policies. (A
description of the Committee's duties appears on page 9.) The Committee reports
on executive com-pensation to all of the independent directors of the board (the
"Independent Directors") and makes rec-ommendations to the Independent Directors
regard-ing specific executive officer compensation matters with respect to which
the Independent Directors have final approval. (See "Report on Executive
Compensation" beginning on page 15.)
SUMMARY COMPENSATION TABLE. The following table (Table I) shows all compensation
paid or granted, during or with respect to the 2001 fiscal year and the two
previous fiscal years, to the chief executive officer and to the five other
highest paid executive officers for services rendered to the company and its
subsidiaries during 2001. Although Mr. Breslawsky was not an executive officer
of the company at the end of 2001, the proxy rules require that he be included
as a Named Executive Officer for purposes of Tables I through IV due to the
level of his compensation earned from the company during 2001. (Persons in this
group are referred to herein individually as a "Named Executive Officer" and
collectively as the "Named Executive Officers," and, unless otherwise noted, the
titles listed are the titles held as of the end of the 2001 fiscal year.)
11
TABLE I
SUMMARY COMPENSATION TABLE
LONG-TERM
ANNUAL COMPENSATION COMPENSATION
--------------------------------- --------------------
GRANTS PAYOUTS
------ --------
LONG-TERM
INCENTIVE
ANNUAL OTHER ANNUAL PLAN ALL OTHER
SALARY INCENTIVE COMPENSATION STOCK PAYOUTS COMPENSATION
($) ($) ($)(1) OPTIONS ($)(3) ($)(4)
NAME AND PRINCIPAL POSITION YEAR (000) (000) (000) (#)(2) (000) (000)
--------------------------------- ---- --------- -------- ------------- ------- ---------- -----------
Michael J. Critelli .................... 01 925.0 1,065.0 -- 51,235 1,400.0 91.3
Chairman and Chief Executive 00 919.0 600.0 -- 409,880 873.4 80.3
Officer 99 845.8 930.5 -- 153,705 1,185.0 100.7
Murray D. Martin ....................... 01 575.0 540.0 -- 107,594 520.0 61.3
Executive Vice President and 00 425.8 361.9 -- 110,667 349.4 31.7
Group President, Global 99 378.3 381.7 54.3 36,889 414.8 47.9
Mailing Systems --
Matthew S. Kissner ..................... 01 525.0 400.0 -- 122,965 520.0 56.7
Executive Vice President, Group 00 425.1 294.7 -- 110,667 349.4 40.8
President and Chief 99 368.1 311.4 -- 45,578 444.4 58.6
Development Officer
Karen M. Garrison ...................... 01 419.2 390.0 -- 24,593 -- 40.5
Executive Vice President and 00 293.8 205.6 -- 73,778 -- 33.2
Group President, Pitney Bowes 99 211.2 105.0 -- 12,297 -- 10.0
Business Services --
Bruce P. Nolop ......................... 01 436.6 368.0 -- -- -- 57.4
Executive Vice President and 00 391.7 272.0 -- 148,889 -- 29.2
Chief Financial Officer 99 -- -- -- -- -- --
Marc C. Breslawsky ..................... 01 761.7 685.6 -- -- 1,215.3 81.6
Formerly, President and Chief 00 820.4 525.0 -- 375,000 806.3 76.5
Operating Officer(5) 99 766.2 766.3 -- 125,000 1,086.30 78.9
----------
(1) Included company-paid spousal travel costs of $26,782 and amounts
reimbursed during 1999 for related taxes of $22,404.
(2) The number of stock options has been adjusted to reflect the spin-off of
Imagistics International Inc. ("Imagistics") formerly a subsidiary of
Pitney Bowes Inc.
(3) The value shown for 2001 is the value of the payout of Cash Incentive Units
("CIUs") granted during 1999 to each of the Named Executive Officers.
Payout under the CIUs was based on the magnitude of achievement against the
financial performance criteria over the three-year period ending December
31, 2001. (See footnote 1 to Table IV on page 15.)
(4) Amounts shown for 2001 include, respectively, contributions to the Pitney
Bowes 401(k) Plan (a tax-qualified plan under Internal Revenue Code Section
401(k)) and the Pitney Bowes Restoration Plan (a non-qualified deferred
compensation matching program), and an allowance for financial counseling,
including income taxes payable with respect to such allowance, for each of
the Named Executive Officers as follows: Mr. Critelli, $8,670, $69,105, and
$13,526; Mr. Martin, $8,670, $39,112 and $13,526; Mr. Kissner, $9,350,
$35,635, and $11,686; Ms. Garrison, $9,350, $10,522, and $20,595; Mr.
Nolop, $8,670, $27,472 and $21,251; and Mr. Breslawsky, $8,670, $56,952,
and $16,027.
(5) On December 3, 2001, Imagistics International Inc. ("Imagistics") was spun
off from Pitney Bowes Inc. as an independent, publicly traded company. Mr.
Breslawsky resigned as President and Chief Operating Officer of Pitney
Bowes Inc. on August 16, 2001. He resigned as an employee of Pitney Bowes
Inc. as of December 2, 2001 to become Chairman and Chief Executive Officer
of Imagistics. The 2001 salary shown reflects amounts paid with respect to
the period ended December 2, 2001.
12
Shown in Table II below is information regarding options granted in 2001 to the
Named Executive Officers.
--------------------------------------------------------------------------------
TABLE II
STOCK OPTION GRANTS IN 2001
NET POTENTIAL
REALIZABLE VALUE AT
ASSUMED ANNUAL RATES
OF STOCK PRICE
PERCENTAGE OF APPRECIATION FOR
OPTIONS TOTAL OPTIONS OPTION TERM(3)
GRANTED GRANTED TO EXERCISE OR --------------------
IN 2001 EMPLOYEES BASE PRICE 5% ($) 10% ($)
NAME (#)(1) IN 2001 ($/SHARE)(2) EXPIRATION DATE (000) (000)
----------------------------- ------- ------------ ----------- --------------- --------- -------
Michael J. Critelli ......... 51,235 2.63% 34.1074 Feb. 11, 2011 1,099 2,785
Murray D. Martin ............ 107,594 5.52% 34.1074 Feb. 11, 2011 2,308 5,849
Matthew S. Kissner .......... 122,965 6.31% 34.1074 Feb. 11, 2011 2,638 6,684
Karen M. Garrison ........... 24,593 1.26% 34.1074 Feb. 11, 2011 528 1,337
Bruce P. Nolop .............. 15,544 0.80% 34.1074 Feb. 11, 2011 333 845
Marc C. Breslawsky .......... -- -- -- -- -- --
----------
(1) The number of shares subject to the options has been adjusted to reflect
the December 3, 2001 spin-off of Imagistics. The 15,544 options granted to
Mr. Nolop as a result of his investment election under the Deferred
Incentive Savings Plan (the "DISP") all become exercisable three years
after the date of grant. The expiration date for options granted in
connection with the DISP is based on the deferral period elected by the
executive.
(2) The exercise price for each option equals the market price of a share of
the company's common stock on the date of grant, adjusted to reflect the
spin-off of Imagistics. Except for options granted in connection with the
DISP, all options become exercisable in installments over a three-year
period: one-third after the first year, an additional one-third after the
second year, and the remaining one-third after the third year.
(3) The 5 and 10 percent growth rates, which are specified by the Securities
and Exchange Commission, illustrate that the potential future value of the
options to the Named Executive Officer is linked directly to the future
growth of the price of the company's common stock. Because the exercise
price for options granted equaled the market price of the common stock on
the date of grant, no gain to the Named Executive Officer is possible
without an increase in the stock price, which would benefit the company's
stockholders as a whole. The 5 and 10 percent growth rates are intended for
illustration only and are not intended to be predictive of future growth;
the actual value, if any, that may be realized by any Named Executive
Officer will depend on the market price of the common stock on the date of
exercise.
--------------------------------------------------------------------------------
13
Shown in Table III below is information regarding the exercise of options in
2001 by the Named Executive Officers and information regarding their total
outstanding options as of December 31, 2001.
--------------------------------------------------------------------------------
TABLE III
OPTIONS EXERCISED IN 2001 AND 2001 YEAR-END OPTION VALUES
NUMBER OF
SHARES SECURITIES UNDERLYING NET VALUE OF
ACQUIRED NET VALUE UNEXERCISED OPTIONS UNEXERCISED IN-THE-MONEY
ON EXERCISE REALIZED AT YEAR-END (#)(1) OPTIONS AT YEAR-END ($)(2)
-------------------------- ---------------------------
NAME (#) ($) EXERCISABLE UNEXERCISABLE EXERCISABLE UNEXERCISABLE
-------------------------- ----------- --------- ----------- ------------- ----------- -------------
Michael J. Critelli 10,934 113,235 416,633 461,115 1,075,732 2,899,214
Murray D. Martin -- -- 149,811 218,260 628,285 1,160,145
Matthew S. Kissner -- -- 133,726 238,606 272,012 1,213,983
Karen M. Garrison -- -- 28,283 94,272 33,216 608,337
Bruce P. Nolop -- -- 25,038 139,395 -- 837,731
Marc C. Breslawsky 16,400 339,469 539,200 375,000 4,418,636 2,654,200
----------
(1) These columns show the aggregate totals of options granted during the
period 1992 through 2001. The number of shares subject to the options has
been adjusted to reflect the two-for-one stock splits effected in 1992 and
1997, and the spin-off of Imagistics. Except for options granted in
connection with the DISP, all options granted prior to 1993 become
exercisable in installments over a three-year period, 25 percent after the
first year, an additional 25 percent after the second year, and the
remaining 50 percent after the third year. With the exception of the
October 2000 grant, options granted during and after 1993 become
exercisable one-third after the first year, an additional one-third after
the second year, and the remaining one-third after the third year. The
options granted in October 2000 vest over a four-year period, with
one-sixth of the options vesting in 2002, one-third in 2003, one-third in
2004, and the remaining one-sixth in 2005.
(2) These values are based on $37.61 per share, the market price of a share of
common stock as of December 31, 2001, net of exercise prices, which range
from $15.0043 to $35.0406 per share (adjusted to reflect the 1992 and 1997
stock splits and the 2001 spin-off of Imagistics). In all cases, the
exercise price equaled the market price of a share at the date of grant.
--------------------------------------------------------------------------------
Table IV, which follows, shows detailed information regarding long-term
incentives (other than options) granted under the Key Employees' Incentive Plan
in 2001. Long-term incentives are contingent upon the attainment of one or more
specified performance objectives. Specified payments, if any, under the terms of
these incentives are paid only to the extent that the stated performance
objectives are achieved.
In 2001, a committee of the board of directors, consisting solely of all
non-employee directors, granted Cash Incentive Units ("CIUs") as long-term
incentives. CIUs represent a defeasible right to receive cash, the receipt and
amount of which are contingent upon the extent to which specified performance
objectives are attained during the related three-year period.
14
TABLE IV
2001 LONG-TERM INCENTIVE GRANTS
ESTIMATED FUTURE PAYOUTS
---------------------------------------------
PERFORMANCE OR OTHER THRESHOLD TARGET MAXIMUM
NUMBER OF PERIOD UNTIL --------- ---------- ---------
CASH INCENTIVE MATURATION OR CIU ($) CIU ($) CIU ($)
NAME UNITS (1) PAYOUT (1) (000) (000) (000)
------------------------- -------------- -------------------- --------- ---------- ---------
Michael J. Critelli ...... 800,000 December 31, 2003 6.0 800 1,600
Murray D. Martin ......... 450,000 December 31, 2003 3.4 450 900
Matthew S. Kissner ....... 450,000 December 31, 2003 3.4 450 900
Karen M. Garrison ........ 260,000 December 31, 2003 2.0 260 520
Bruce P. Nolop ........... 260,000 December 31, 2003 2.0 260 520
Marc C. Breslawsky ....... 625,000(2) December 31, 2003 4.7 625 1,250
----------
(1) CIUs granted under the Key Employees' Incentive Plan ("KEIP") represent a
defeasible right to receive cash payments if certain objective corporate
performance criteria are achieved over the three-year period ending
December 31, 2003. CIUs that will mature on December 31, 2003 will pay
$0/CIU if the threshold performance levels are not met. The CIUs will have
a value of $.0075 to $2.00 per unit if the threshold earnings per share and
adjusted free cash flow performance criteria are met or exceeded, depending
on the actual magnitude of achievement.
(2) Any payout with respect to the CIUs granted to Mr. Breslawsky will be
prorated to reflect the portion of the three year CIU cycle during which he
was employed by Pitney Bowes Inc.
--------------------------------------------------------------------------------
REPORT ON EXECUTIVE COMPENSATION
INTRODUCTION
The Executive Compensation Committee (the "Committee"), consisting of four
Independent Directors, is responsible for the company's executive compensation
policies and programs. The Committee recommends certain policies, programs and
specific actions regarding the compensation of the most highly compensated
executives (referred to as "Key Executives") to all of the Independent Directors
for final approval. This includes the compensation of the Named Executive
Officers presented in the preceding compensation tables (see Tables I through IV
on pages 12 to 15 above). For executives other than Key Executives (referred to
herein as "Executives"), the Committee establishes the compensation policies and
grants incentive awards and stock option grants.
The four main objectives of the executive compensation program are:
(1) To align compensation opportunities with stock-holder interests;
(2) To provide compensation which is competitive when compared to various
markets in which the company competes for executive talent;
(3) To divide total compensation between annual and long-term components with a
significant long-term performance related component; and
(4) To place a significant portion of compensation at risk subject to
performance against objectives.
The Committee views stock options and other equity-related arrangements as key
elements to focus executives on increasing shareholder value. Beginning in 1997
the company implemented a Stock Ownership Policy, which requires Key Executives
to own a significant amount of company stock measured by a pre-established
multiple of their respective base salaries.
In 2001 the Committee reviewed materials on competitive compensation levels from
the company's
15
primary executive compensation consulting firm and other such firms. Since the
company competes in a marketplace for executive talent which is broader than the
group of companies in the proxy peer group, the compensation program was
compared to a broad sample principally comprised of Fortune 500 companies. The
Committee concluded that the company's total compensation program continues to
meet the objectives of the program.
ANNUAL COMPENSATION
BASE SALARY. In general, the company aligns base pay for Executives with the
competitive market median for base pay. The pay review considers level of
experience, individual performance compared with annually established financial
and non-financial company, unit and individual objectives, and competitive
market salary rates for similar positions.
ANNUAL INCENTIVE COMPENSATION ("ANNUAL INCENTIVES"). All Key Executives and
Executives are eligible for Annual Incentives for achieving challenging
financial, leadership and operational objectives that are established at the
beginning of each year. Annual Incentives are expressed as a percentage of base
salary ranging from 0% to a pre-established maximum target award. Less than the
target award is paid for performance falling between a threshold performance
level and the target. The target award is paid for meeting the pre-established
objectives and the maximum award is paid for exceptional performance. No amount
is paid for performance that falls below threshold expectations. To determine
Annual Incentive awards, the Committee performs a detailed review of the
company's, business unit's and the individual executive's performance for the
year against objectives established at the beginning of the fiscal year.
LONG-TERM INCENTIVES
The company currently utilizes two principal types of long-term incentives: Cash
Incentive Units ("CIUs") and stock options. The Committee uses these
performance-driven components to link executive compensation to longer term
internal company performance and to external market performance of the company's
stock price.
CASH INCENTIVE UNITS. CIUs are granted only to Key Executives. Their value is
based on the achievement of pre-established financial objectives over a
three-year period. Amounts are paid only to the extent that the pre-established
performance objectives are achieved. If the company's performance meets the
pre-established target objectives, Key Executives earn $1.00 for each CIU
granted. The value of CIUs is reduced proportionately to zero for performance
falling below a threshold earnings per share growth rate. Payment reaches a
maximum value of $2.00 for each CIU when the performance equals or exceeds the
maximum performance levels.
For the three-year performance period ending on December 31, 2001, the payout
for previously granted CIUs was $2.00 per unit.
STOCK OPTIONS. Stock options are granted to Key Executives and Executives with
an exercise price equal to the market price of the stock on the date of grant.
The potential future value of stock options is dependent solely upon the future
increase in the price of the company's stock. Stock option award levels are
based on each executive's position level and performance as well as the
competitive level of option grants for comparably situated executives. Options
typically have a ten-year exercise period, and typically become exercisable in
installments during the first three years following their grant.
RESTRICTED STOCK. Annual grants of restricted stock are not presently part of
the company's executive compensation program. However, grants of restricted
stock may occur in the future as warranted by changing competitive conditions.
COMPENSATION OF THE CHIEF EXECUTIVE OFFICER
The chief executive officer's compensation is based on the same compensation
objectives and policies applicable to all Key Executives, and includes base
salary, Annual Incentives, CIUs and stock option grants.
The Committee meets annually without the CEO and evaluates his performance
compared with previously established financial and non-financial objectives. The
Committee reaches a consensus
16
and recommends an appropriate compensation adjustment to the Independent
Directors for their approval. This meeting is an executive session of
Independent Directors only.
Mr. Critelli's annual base salary was not increased in 2001. His annual
incentive target award opportunity was increased to a more competitive level.
Mr. Critelli's Annual Incentive payout for 2001 perform- ance was $1,065,000.
The payout was based on the company's results from continuing operations and for
exceeding expectations relative to challenging strategic objectives. In February
2001, Mr. Critelli was awarded 800,000 CIUs that are subject to the attainment
of cumulative earnings per share and adjusted free cash flow objectives to be
measured over the three-year performance period ending December 31, 2003. In
2001, the return on stockholder equity metric, formerly established to govern
CIU payouts in previous performance periods, was replaced by an adjusted free
cash flow metric to more closely align award payouts with business strategy.
Mr. Critelli was granted stock options in February 2001 to purchase 50,000
shares of company common stock, which represents the balance of shares for the
total 2001 and 2002 grants that were granted on an accelerated basis in October
2000. Since the Pitney Bowes 1991 Stock Plan limits to 400,000 the annual
maximum number of shares underlying options awarded to an individual, Mr.
Critelli did not receive his total aggregate 2001 and 2002 awards in October
2000. These awards were recommended by the Committee and approved by the
Independent Directors based on competitive award levels granted by comparator
companies, the company's philosophy to link a greater portion of variable pay to
annual and long-term business results, and the assessment that Mr. Critelli had
made, and continues to make, significant contributions to the overall success of
the company.
DEDUCTIBILITY OF COMPENSATION UNDER INTERNAL REVENUE CODE SECTION 162(m)
Publicly traded corporations generally are not permitted to deduct compensation
in excess of $1 million paid to certain top executives unless the compensation
qualifies for an exception as "performance-based compensation." The company
believes it has complied, and in the future generally intends to comply with the
requirements for full deductibility wherever possible. The company will,
however, weigh the benefits of compliance with Section 162(m) against the
potential burdens of such compliance, and reserves the right to pay compensation
that may not be fully deductible if it determines that it is in the company's
best interest to do so. In this regard, it is the company's expectation that
compensation under applicable incentive programs described herein will normally
be performance-based compensation and thus qualify for deductibility under
Section 162(m).
The Executive Compensation Committee of the Board of Directors
James H. Keyes, Chair
Linda G. Alvarado
Colin G. Campbell
Herbert L. Henkel
SEVERANCE AND CHANGE OF CONTROL ARRANGEMENTS
The incentive plans described above (see "Executive Officer Compensation"
beginning on page 11), the Pitney Bowes Severance Plan, and Senior Executive
Severance Policy provide for a period of continued income and continued benefit
under grants made pursuant to such incentive plans to employees who are
terminated by certain actions of the company. These provisions are also intended
to encourage all employees, including the Named Executive Officers, to continue
to carry out their duties in the event of the possibility of a Change of
Control. "Change of Control" is defined in the Severance Plan, Senior Executive
Severance Policy, and in the incentive plans as the acquisition of 20 percent or
more of the company's common stock or 20 percent or more of the combined voting
power of all voting securities by an individual, entity or group, or a change of
more than a majority of the board other than by approval of the then-current
board, or approval by the stockholders of a reorganization, merger, or
dissolution of the company.
The Pitney Bowes Severance Plan as amended and restated January 1, 1999,
provides for the payment of severance to employees, including the Named
Executive Officers, whose employment with the company or any of its United
States subsidiaries is
17
terminated under certain circumstances (exclusive of a Change of Control).
Severance will consist of a minimum of one week of pay for each full year of
service (a fraction thereof for a partial year of service), with a minimum of
two weeks' pay, and a maximum of two years' pay. The Severance Plan also
provides that employees (exclusive of executives covered under the Senior
Executive Severance Policy) whose employment is terminated or whose position,
authority, pay or benefits are diminished within two years after a Change of
Control will be entitled to severance pay on the basis of their position levels
and seniority.
The Senior Executive Severance Policy, originally adopted by the board of
directors in December, 1995, and amended and restated as of January 1, 2000,
provides for the payment of severance to certain senior executive employees,
including the Named Executive Officers, whose employment with the company is
terminated within two years after a Change of Control. The Senior Executive
Severance Policy provides that a covered employee whose employment is
terminated, whose position, authority, pay or benefits are diminished or who is
relocated within two years after a Change of Control, or who voluntarily
terminates employment during the 30-day period immediately following the first
anniversary of the date of the Change of Control, will be entitled to, among
other things, severance pay in an amount equal to a multiple of the sum of the
employee's annual base salary and highest Annual Incentive received in any of
the three years preceding termination, and the continuation of certain welfare
benefits for a period of time following termination of employment. The Policy
provides for a multiple of three for certain senior executive employees covered
by the Policy, including the Named Executive Officers. The Policy provides for a
multiple of two for all other executives covered by the Policy.
The 1991 Stock Plan provides that, in the event of a Change of Control,
outstanding options granted under the plan to any employee will become
immediately and fully exercisable. The 1991 Stock Plan also provides that, in
the event of a Change of Control, other outstanding stock-based incentives
granted pursuant to the plan will become fully vested, with all performance
objectives deemed fully satisfied except for transfer restrictions, if any,
required for exempt treatment under Section 16 of the Securities Exchange Act of
1934, as amended, or any other applicable law.
Also, the KEIP provides that in the event of a Change of Control, Executives,
including the Named Executive Officers, will have a vested right to Annual
Incentives with respect to the year in which such Change of Control occurs and
to CIUs which are then outstanding (in amounts to be determined as specified in
the plan on the basis of relevant past performance of the individual executive,
of his or her division and of the company, as applicable). Such Annual
Incentives and CIU payments would be made shortly after the Change of Control,
discount-ed to present value at the prime rate then in effect.
If any of these benefits, either alone or together with any other payments or
benefits provided to covered senior executive employees, including a Named
Executive Officer, would constitute an "excess parachute payment" subject to the
20 percent excise tax under certain provisions of the Internal Revenue Code, the
Senior Executive Severance Policy provides that an additional payment would be
made to each affected covered employee so that such excise tax is reimbursed on
a net after-tax basis.
It is possible that no payments will ever be made pursuant to the foregoing;
therefore, it is not possible to estimate the amount of any payments that may
become due to any individual under the Senior Executive Severance Policy or
either of the incentive plans in the event of a Change of Control.
PENSION BENEFITS
Effective September 1,1997, the company revised the Pension Plan such that the
benefit payable under the Pension Plan is no longer a function solely of years
of service and final average earnings. Under the revised formula, employees
receive annual credits of a percentage of their earnings. The annual percentage
ranges from 2% to 10% plus an additional 2% to 6% of such earnings in excess of
the social security wage base and increases as the sum of age and years of
service increases. "Earnings" for purposes of the plan, means the average of the
five highest consecutive annual pay
18
amounts during a participant's service with the company.
In connection with the adoption of revisions to the Pension Plan, various
participants, including certain of the Named Executive Officers, will be
eligible for certain "grandfather" and transition provisions that are intended
to avoid undue impairment of any participant's pension as a result of the new
formula. Certain long-service participants may be entitled to receive their
benefit computed under the old formula, if greater than that computed under the
new formula.
The annual pension benefit to which each of the Named Executive Officers would
be entitled had he retired on December 31, 2001 (disregarding any limitation on
vesting) expressed as a life annuity beginning at age 65 is as follows: Mr.
Critelli: $666,910; Mr. Martin: $154,171; Mr. Kissner: $51,773; Ms. Garrison:
$128,464; Mr. Nolop: $10,480; and Mr. Breslawsky: $578,682.
REPORT OF THE AUDIT COMMITTEE
The Audit Committee functions pursuant to a charter that was last amended and
restated in October, 1999. As set forth in the charter, the role of the
Committee is to oversee the company's financial reporting process. The board of
directors, in its business judgment, has determined that all members of the
Committee are "independent," as required by applicable listing standards of the
New York Stock Exchange.
Management of the company is responsible for the preparation, presentation and
integrity of the company's financial statements, the company's accounting and
financial reporting principles and internal controls and procedures designed to
assure compliance with accounting standards and applicable laws and regulations.
The independent auditors are responsible for auditing the company's financial
statements and expressing an opinion as to their conformity with generally
accepted accounting principles.
In the performance of its oversight function, the Committee has considered and
discussed the audited financial statements with management and the independent
auditors. The Committee has also discussed with the independent auditors the
matters required to be discussed by Statement on Auditing Standards No. 61,
COMMUNICATION WITH AUDIT COMMITTEES, as currently in effect. Finally, the
Committee has received the written disclosures and the letter from the
independent auditors required by Independence Standards Board Standard No. 1,
INDEPENDENCE DISCUSSIONS WITH AUDIT COMMITTEES, as currently in effect, and
written confirmations from management with respect to information technology
consulting services relating to financial information systems design and
implementation services provided by the auditors, has considered whether the
provision of information technology consulting services relating to financial
information systems design and implementation and other non-audit services by
the independent auditors to the company is compatible with maintaining the
auditor's independence and has discussed with the auditors the auditors'
independence.
Based upon the review of information received and discussions as described in
this report, the Committee recommended to the board that the audited financial
statements be included in the Company's Annual Report on Form 10-K for the year
ended December 31, 2001 to be filed with the Securities and Exchange Commission.
The Audit Committee of the Board of Directors
Michael I. Roth, Chair
Ernie Green
Herbert L. Henkel
James H. Keyes
David L. Shedlarz
PROPOSAL 2: APPOINTMENT OF INDEPENDENT ACCOUNTANTS FOR 2002
The Audit Committee of the board has recommended, and the board has approved for
vote by stockholders, the continuation of PricewaterhouseCoopers LLP as the
independent accountants for Pitney Bowes for 2002. PricewaterhouseCoopers LLP
has no direct or indirect financial interest in Pitney Bowes or any of its
subsidiaries.
AUDIT FEES
The aggregate fees billed by Pricewaterhouse-Coopers LLP for professional
services rendered for
19
the audit of the company's annual financial statements for the fiscal year ended
December 31, 2001 and for the reviews of the financial statements included in
the company's Quarterly Reports on Form 10-Q for that fiscal year were $3.6
million.
FINANCIAL INFORMATION SYSTEMS DESIGN AND IMPLEMENTATION FEES
The aggregate fees billed by Pricewaterhouse-Coopers LLP for professional
services rendered for information technology services relating to financial
information systems design and implementation for the fiscal year ended December
31, 2001 were $1.2 million. These systems are components of the Enterprise-Wide
Resource planning (ERP) initiative.
ALL OTHER FEES
The aggregate fees billed by Pricewaterhouse-Coopers LLP for services rendered
to the company, other than the services described above for the fiscal year
ended December 31, 2001, were $11.8 million. This amount is comprised of $5.7
million for consulting and information technology services related to the design
and implementation of the non-financial system components of the ERP initiative;
$2.7 million for audit-related services (fees associated with registration
statements for the spin-off of Imagistics and for debt offerings, issuance of
related consents and comfort letters, procedures performed in connection with
certain acquisitions and audits of the company's benefit plans); $0.5 million
for income tax compliance and related tax services; and $2.9 million for change
management and business process re-engineering activities.
VOTE REQUIRED
Approval of the appointment of Pitney Bowes' independent accountants requires
the affirmative vote of a majority of votes cast by the holders of common stock
and $2.12 preference stock of the company present or represented by proxy and
entitled to vote at the annual meeting.
THE BOARD OF DIRECTORS RECOMMENDS THAT STOCKHOLDERS VOTE FOR THE APPOINTMENT OF
PRICEWATERHOUSECOOPERS LLP AS THE COMPANY'S INDEPENDENT ACCOUNTANTS FOR 2002.
PROPOSAL 3: AMENDMENT AND RESTATEMENT OF THE 1991 STOCK PLAN INTRODUCTION
At the annual meeting, the company's stockholders will be requested to consider
and act upon a proposal to approve the amendment and restatement of the Pitney
Bowes Amended and Restated 1991 Stock Plan (the "Plan"). The proposed amendments
would provide for the authorization of an additional 12 million shares available
for issuance under and in accordance with the terms of the Plan, the
establishment of a new Plan term over which grants are authorized, and several
other modifications relating to the treatment of stock options upon employee
retirement, death or disability.
On February 11, 2002, the board of directors adopted the proposed amendment and
restatement of the Plan, subject to approval by the company's stockholders. The
purpose of the amendment authorizing additional shares is to provide for
sufficient shares for issuance under the Plan to meet the needs of the company's
executive compensation and broad-based global stock option programs for a period
of approximately five years. The new Plan was designed to have an expiration
date of December 31, 2009. This would have the effect of providing an additional
period of three years beyond the five year target allocation period, to give the
company flexibility in the time period over which the shares are utilized. The
board of directors believes that the proposed amendment is desirable since it
will serve to promote the company's interests and those of its stockholders by
strengthening the company's ability to attract and retain employees who can make
substantial contributions to the success of the company. The operation of the
Plan will also facilitate equity ownership of the company by its key management
and other employees, thereby providing them with a direct personal interest in
the company's continued success, and in the market price of its stock.
20
The proposed amendments include a provision authorizing the board of directors
or its delegate to establish, at the time of any option grant, the term during
which the option may be exercised following retirement, death or disability of
the optionee. Under the current Plan, all options granted on or after January 1,
1999 are exercisable for the full original term of the option without regard to
the subsequent retirement, death or disability of the employee receiving the
grant. This amendment is recommended in order to reflect more closely the
prevailing competitive practices in the markets in which the company competes
for talent.
If the proposed amendments to the Plan are approved by stockholders, the board
of directors intends, with respect to future grants, to utilize the remaining
shares previously authorized in respect of the Plan for future grants before
utilizing the additional shares recommended for approval at the 2002 annual
meeting.
DESCRIPTION
Set forth below is a summary of certain important features of the Plan and the
proposed amendments. This description is qualified in its entirety by reference
to the complete text of the Plan, including the proposed amendments, which is
set forth as Annex 1 to this proxy statement and entitled "The Pitney Bowes
Stock Plan Amended and Restated as of January 1, 2002."
PLAN PROVISIONS
The Plan provides that it shall be administered by a committee of members of the
board of directors who are "disinterested persons" within the meaning of Rule
16b-3 promulgated by the Securities and Exchange Commission under the Securities
Exchange Act of 1934, as amended, or such other committee designated by the
board of directors to administer the Plan (the "Committee"). Employees of the
company and its affiliates are eligible for grants under the Plan. Such grants
may consist of stock options, restricted stock, restricted stock units, dividend
equivalents, or other stock-based grants, on terms and conditions determined by
the Committee, including such terms and conditions as the number of shares
subject to the grant, and the exercise price (if applicable), vesting schedule,
and forfeiture provisions of the grant. Grants under the Plan have generally
taken the form of stock options and restricted stock.
The exercise price of any option may not be less than 100% of the fair market
value of the underlying stock on the date of grant. No outstanding option grant
may be amended to change the exercise price to a price lower than the original
exercise price except in the event of a stock dividend, spin-off, or other
similar event, and only then to the extent necessary to prevent dilution or
enlargement of the rights pertaining to the options.
Awards of restricted stock must bear a restriction of a minimum of three years
if a tenure requirement is the sole restriction for earning the award. If
performance goals are required to be met to earn the award, the restriction
period must be for a minimum of one year. Only 30% of the total shares
authorized under the Plan are issuable in the form of restricted stock awards.
No grants of restricted stock have been made since 1997.
The total number of shares approved by the stockholders for issuance pursuant to
the Plan was set at 3.2 million in 1991 (before adjustment for the stock splits
that occurred in 1992 and 1997, respectively). In 1998, the stockholders
approved an amendment authorizing an additional 18 million shares for issuance
under the Plan. As of December 31, 2001, approximately 8.5 million shares
remained available for grants of new awards under the Plan (after adjustment for
the 1992 and 1997 stock splits).
The restated Plan's term is eight years from January 1, 2002. This means that
shares authorized for the Plan may only be granted prior to or on December 31,
2009.
NEW PLAN BENEFITS
It cannot be determined at this time what grants, if any, will be made to any
person or group of persons under the Plan if the amendment is approved by
stockholders. If the amendment had been in effect for the last fiscal year, the
amount of grants under the plan would not have differed from the grants actually
made.
21
VOTE REQUIRED
Approval of the amendment and restatement of the 1991 Stock Plan requires the
affirmative vote of a majority of votes cast by the holders of common stock and
$2.12 preference stock of the company present or represented by proxy and
entitled to vote at the annual meeting.
THE BOARD OF DIRECTORS BELIEVES THAT APPROVAL OF THE PROPOSED AMENDMENT TO THE
PLAN IS IN THE BEST INTERESTS OF ALL STOCKHOLDERS AND, ACCORDINGLY, RECOMMENDS A
VOTE FOR THE PROPOSED AMENDMENT. YOUR EXECUTED PROXY WILL BE SO VOTED UNLESS YOU
SPECIFY OTHERWISE.
ADDITIONAL INFORMATION
SOLICITATION OF PROXIES
In addition to the use of the mails, proxies may be solicited by the directors,
officers, and employees of the company without additional compensation by
personal interview, by telephone, or by electronic transmission. Arrangements
may also be made with brokerage firms and other custodians, nominees, and
fiduciaries for the forwarding of solicitation material to the beneficial owners
of Pitney Bowes common and $2.12 preference stock held of record, and the
company will reimburse such brokers, custodians, nominees, and fiduciaries for
reasonable out-of-pocket expenses incurred. The company has retained Georgeson
Shareholder Communications Inc. to aid in the solicitation of proxies. The
anticipated fee of such firm is $8,000 plus out-of-pocket costs and expenses.
The cost of solicitation will be borne entirely by Pitney Bowes.
OTHER MATTERS
Management knows of no other matters which may be presented for consideration at
the meeting. However, if any other matters properly come before the meeting, it
is the intention of the individuals named in the enclosed proxy to vote in
accordance with their judgment.
By order of the board of directors.
Amy C. Corn
Corporate Secretary
22
ANNEX 1
THE PITNEY BOWES STOCK PLAN
AMENDED AND RESTATED AS OF JANUARY 1, 2002
SECTION 1. PURPOSE.
The purposes of the Pitney Bowes Stock Plan, as amended and restated as of
January 1, 2002 (the "Plan") are (1) to make available to key employees, certain
compensatory arrangements related to the growth in value of the common stock of
the Company so as to generate an increased incentive to contribute to the
Company's future financial success and prosperity, (2) to enhance the ability of
the Company and its Affiliates to attract and retain exceptionally qualified
individuals whose efforts can affect the financial growth and profitability of
the Company, and (3) to align generally the interests of key employees of the
Company and its Affiliates with the interests of Pitney Bowes shareholders.
SECTION 2. DEFINITIONS.
As used in the Plan, the following terms shall have the meanings set forth
below:
(a) "Affiliate" shall mean (i) any entity that, directly or through one or
more intermediaries, is controlled by the Company or (ii) any entity in
which the Company has a significant equity interest, as determined by the
Committee.
(b) "Award" shall mean any Option, Restricted Stock, Restricted Stock Unit,
Dividend Equivalent, Other Stock-Based Award, Performance Award or
Substitute Award, granted under the Plan.
(c) "Award Agreement" shall mean any written agreement, contract, or other
instrument or document evidencing any Award granted under the Plan.
(d) "Board of Directors" shall mean the Board of Directors of the Company as
it may be composed from time to time.
(e) "Code" shall mean the Internal Revenue Code of 1986, as amended from time
to time, or any successor code thereto.
(f) "Committee" shall mean the Board of Directors, excluding any director who
is not a Non-Employee Director within the meaning of Rule 16b-3, or any
such other committee designated by the Board of Directors to administer
the Plan, which committee shall be composed of not less than the minimum
number of members of the Board of Directors from time to time required by
Rule 16b-3 or any applicable law, each of whom is a Non-Employee Director
within the meaning of Rule 16b-3. The Board of Directors shall have the
authority to delegate its duties under the Plan to the fullest extent
permitted by Delaware law.
(g) "Company" shall mean Pitney Bowes Inc., or any successor thereto.
(h) "Covered Award" means an Award, other than an Option or other Award with
an exercise price per Share not less than the Fair Market Value of a
Share on the date of grant of such Award, to a Covered Employee, if it is
designated as such by the Committee at the time it is granted. Covered
Awards are subject to the provisions of Section 13 of this Plan.
(i) "Covered Employees" means Participants who are designated by the
Committee prior to the grant of an Award who are, or are expected to be
at the time taxable income will be realized with respect to the Award,
"covered employees" within the meaning of Section 162(m).
(j) "Dividend Equivalent" shall mean any right granted under Section 6(c) of
the Plan.
1
(k) "Employee" shall mean any employee of the Company or of any Affiliate.
(l) "Fair Market Value" shall mean, with respect to any property (including,
without limitation, any Shares or other securities), the fair market
value of such property determined by such methods, or procedures as shall
be established from time to time by the Committee.
(m) "Incentive Stock Option" or "ISO" shall mean an option granted under
Section 6(a) of the Plan that is intended to meet the requirements of
Section 422 of the Code, or any successor provision thereto.
(n) "Non-Qualified Stock Option" shall mean an option granted under Section
6(a) of the Plan that is not intended to be an Incentive Stock Option.
(o) "Option" shall mean an Incentive Stock Option or a Non-Qualified Stock
Option.
(p) "Other Stock-Based Award" shall mean any Award granted under Section 6(d)
of the Plan.
(q) "Participant" shall mean an Employee who is granted an Award under the
Plan.
(r) "Performance Award" shall mean any Award granted hereunder that complies
with Section 6(e)(ii) of the Plan.
(s) "Performance Goals" means one or more objective performance goals,
established by the Committee at the time an Award is granted, and based
upon the attainment of targets for one or any combination of the
following criteria: operating income, revenues, return on operating
assets, return on investment, economic value added, earnings per share,
return on stockholder equity, adjusted free cash flow, stock price,
achievement of cost control, or such other measure as the Committee may
decide, of the Company or such subsidiary, division or department of the
Company for or within which the participant is primarily employed.
Performance Goals also may be based upon attaining specified levels of
Company performance based upon one or more of the criteria described
above relative to prior periods or the performance of other corporations.
Performance Goals shall be set by the Committee within the time period
prescribed by Section 162(m).
(t) "Person" shall mean any individual, corporation, partnership,
association, joint-stock company, trust, unincorporated organization, or
government or political subdivision thereof.
(u) "Released Securities" shall mean securities that were Restricted
Securities with respect to which all applicable restrictions have
expired, lapsed, or been waived.
(v) "Restricted Securities" shall mean Awards of Restricted Stock or other
Awards under which issued and outstanding Shares are held subject to
certain restrictions.
(w) "Restricted Stock" shall mean any Share granted under Section 6(b) of the
Plan.
(x) "Restricted Stock Unit" shall mean any right granted under Section 6(b)
of the Plan that is denominated in Shares.
(y) "Rule 16b-3" shall mean Rule 16b-3 promulgated by the Securities and
Exchange Commission under the Securities Exchange Act of 1934 as amended,
or any successor rule and the regulation thereto.
(z) "Section 162(m)" means Section 162(m) of the Code or any successor
thereto, and the Treasury Regulations thereunder.
(aa) "Share" or "Shares" shall mean share(s) of the common stock of the
Company, $1 par value, and such other securities or property as may
become the subject of Awards pursuant to the adjustment provisions of
Section 4(c).
(bb) "Substitute Award" shall mean an Award granted in assumption of, or in
substitution for, an outstanding award previously granted by a company
acquired by the Company or with which the Company combines.
2
SECTION 3. ADMINISTRATION.
(a) The Plan shall be administered by the Committee. Subject to the terms of
the Plan and applicable law, the Committee shall have full power and
authority to:
(i) designate Participants;
(ii) determine the type or types of Awards to be granted to each
Participant under the Plan;
(iii) determine the number of Shares to be covered by (or with respect
to which payments, rights, or other matters are to be calculated
in connection with) Awards;
(iv) determine the terms and conditions of any Award;
(v) determine whether, to what extent, and under what circumstances
Awards may be settled or exercised in cash, Shares, other
securities, other Awards, or other property, or to what extent,
and under what circumstances Awards may be canceled, forfeited, or
suspended, and the method or methods by which Awards may be
settled, exercised, canceled, forfeited, or suspended;
(vi) determine whether, to what extent, and under what circumstances
cash, Shares, other securities, other Awards, other property, and
other amounts payable with respect to an Award under the Plan
shall be deferred either automatically or at the election of the
holder thereof or of the Committee;
(vii) interpret and administer the Plan and any instrument or agreement
relating to the Plan, or any Award made under the Plan, including
any Award Agreement;
(viii) establish, amend, suspend, or reconcile such rules and regulations
and appoint such agents as it shall deem appropriate for the
proper administration of the Plan; and
(ix) make any other determination and take any other action that the
Committee deems necessary or desirable for the administration of
the Plan.
(b) Unless otherwise expressly provided in the Plan, all designations,
determinations, interpretations, and other decisions under or with
respect to the Plan, any Award, or any Award Agreement, shall be within
the sole discretion of the Committee, may be made at any time, and shall
be final, conclusive, and binding upon all Persons, including the
Company, any Affiliate, any Participant, any holder or beneficiary of any
Award, and any employee of the Company or of any Affiliate.
SECTION 4. SHARES AVAILABLE FOR AWARDS.
(a) Maximum Shares Available. The maximum number of Shares that may be issued
to Participants pursuant to Awards under the Plan commencing on January
1, 2002 through December 31, 2009 shall be 20,499,195 (the "Plan
Maximum"), subject to adjustment as provided in Section 4(c) below. Only
6,149,758 Shares may be issued pursuant to Awards of Restricted Stock and
Restricted Stock Units under Section 6(b) of the Plan. Pursuant to any
Awards, the Company may in its discretion issue treasury Shares or
authorized but previously unissued Shares pursuant to Awards hereunder.
For the purpose of accounting for Shares available for Awards under the
Plan, the following shall apply:
(i) Only Shares relating to Awards actually issued or granted
hereunder shall be counted against the Plan Maximum. Shares
corresponding to Awards that by their terms expired, or that are
forfeited, canceled or surrendered to the Company without full
consideration paid therefor shall not be counted against the Plan
Maximum.
(ii) Shares that are forfeited by a Participant after issuance, or that
are reacquired by the Company after issuance without full
consideration paid therefor, shall be deemed to have never been
issued under the Plan and accordingly shall not be counted against
the Plan Maximum.
3
(iii) Awards not denominated in Shares shall be counted against the Plan
Maximum in such amount and at such time as the Committee shall
determine under procedures adopted by the Committee consistent
with the purposes of the Plan.
(iv) Substitute Awards shall not be counted against the Plan Maximum,
and clauses (i) and (ii) of this Section shall not apply to such
Awards.
The maximum number of Shares that may be the subject of Awards made to a
single Participant in any one calendar year shall be 400,000.
(b) Shares Available for ISOs. The maximum number of Shares for which ISOs
may be granted under the Plan shall not exceed the Plan Maximum as
defined in Section 4(a) above, subject to adjustment as provided in
Section 4(c) below.
(c) Adjustments to avoid dilution. Notwithstanding paragraphs (a) and (b)
above, in the event of a stock dividend, split-up or combination of
Shares, merger, consolidation, reorganization, recapitalization, spin-off
or other change in the corporate structure or capitalization affecting
the outstanding common stock of the Company, such that an adjustment is
determined by the Committee to be appropriate in order to prevent
dilution or enlargement of the benefits or potential benefits intended to
be made available under the Plan or any Award, then the Committee may
make appropriate adjustments to (i) the number or kind of Shares
available for the future granting of Awards hereunder, both in aggregate
and to any individual, (ii) the number and type of Shares subject to
outstanding Awards, and (iii) the grant, purchase, or exercise price with
respect to any Award; or if it deems such action appropriate, the
Committee may make provision for a cash payment to the holder of an
outstanding Award; provided, however, that with respect to any ISO no
such adjustment shall be authorized to the extent that such would cause
the ISO to violate Code Section 422 or any successor provision thereto.
The determination of the Committee as to the adjustments or payments, if
any, to be made shall be conclusive.
SECTION 5. ELIGIBILITY.
Any Employee of the Company or of any Affiliate shall be eligible to be
designated a Participant.
SECTION 6. AWARDS.
(a) Options. The Committee is hereby authorized to grant Options to
Participants with the following terms and conditions and with such
additional terms and conditions, not inconsistent with the provisions of
the Plan, as the Committee shall determine:
(i) EXERCISE PRICE. The exercise price per Share under an Option shall
be determined by the Committee; provided, however, that except in
the case of Substitute Awards, no Option granted hereunder may
have an exercise price of less than 100% of Fair Market Value of a
Share on the date of grant.
(ii) TIMES AND METHOD OF EXERCISE. The Committee shall determine the
time or times at which an Option may be exercised in whole or in
part; in no event, however, shall the period for exercising an
Option extend more than 10 years from the date of grant. The
Committee shall also determine the method or methods by which
options may be exercised, and the form or forms (`including
without limitation, cash, Shares, other Awards, or other property,
or any combination thereof, having a Fair Market Value on the
exercise date equal to the relevant exercise price), in which
payment of the exercise price with respect thereto may be made or
deemed to have been made.
4
(iii) INCENTIVE STOCK OPTIONS. The terms of any Incentive Stock Option
granted under the Plan shall comply in all respects with the
provisions of Section 422 of the Code, or any successor provision
thereto, and any regulations promulgated thereunder.
(iv) TERMINATION OF EMPLOYMENT. In the event that a Participant
terminates employment or becomes disabled, Options granted
hereunder shall be exercisable only as specified below:
(A) DISABILITY, DEATH AND RETIREMENT. OPTIONS GRANTED ON OR
AFTER JANUARY 1, 2002. On or after January 1, 2002, the
Committee may in its discretion provide for an additional
exercise period beyond the Participant's disability, death
or retirement (but in any case not longer than the original
option term) and may establish such vesting requirements
relating to the Participant's disability, death and
retirement as the Committee in its discretion may
determine. Any additional exercise period beyond the
Participant's disability, death or retirement (as
contemplated by this paragraph) shall be set forth in the
Participant's Option Award Agreement.
OPTIONS GRANTED ON OR AFTER OCTOBER 1, 2000 THROUGH
DECEMBER 31, 2001. On or after October 1, 2000 through
December 31, 2001, the Committee may in its discretion
grant Options with such terms and conditions as it may
determine pursuant to the Plan; provided, however, that
such terms and conditions are not required to be consistent
with Section 6(a)(iv)(A) as in effect prior to October 1,
2000 or Section 6(a)(iv)(B).
OPTIONS GRANTED ON OR AFTER JANUARY 1, 1999 THROUGH
SEPTEMBER 30, 2000. If a Participant becomes disabled, dies
or retires, any outstanding Option granted to such a
Participant on or after January 1, 1999 through September
30, 2000, whether or not full or partial vesting has
occurred with respect to such Option at the time of the
disability, death or retirement, shall be exercisable
during the ten (10) year period beginning on the date of
grant (or during such shorter period if the original term
is less than ten (10) years) even though the disability,
death or retirement occurs prior to the last day of such
option term. Any vesting requirements under the Option
shall be deemed to be satisfied as of the date of
disability, death or retirement.
OPTIONS GRANTED PRIOR TO JANUARY 1, 1999. If a Participant
becomes disabled, dies or retires, any outstanding Option
granted to a Participant prior to January 1, 1999, whether
or not full or partial vesting has occurred with respect to
such Option at the time of the disability, death or
retirement, shall be exercisable for four (4) years (or
during such shorter period if the remaining term of the
Option is less than four (4) years) following the
disability, death or retirement unless the Committee has in
its sole discretion established a special exercise period
following the occurrence of such events. Any vesting
requirements under the Option shall remain in effect during
the exercise period following the Participant's disability,
death or retirement.
For purposes of the Plan, a Participant shall be considered
to be "disabled" on the date he or she is determined to be
totally disabled under the procedures and provisions of the
Pitney Bowes Long Term Disability (LTD) Plan, irrespective
of whether the Participant is eligible for benefits under
the LTD Plan. In addition, for purposes of the Plan, a
Participant shall be considered to retire on the date he or
she terminates employment on or after attainment of age 55
with at least 10 years of company service, as determined
under the Pitney Bowes Pension Plan. In the case of death,
an Option may be transferred to the executor or personal
representative of the Participant's estate or the
Participant's heirs by will or the laws of descent and
distribution.
(B) TERMINATION FOR REASONS OTHER THAN DEATH, DISABILITY OR
RETIREMENT. If a Participant terminates employment for
reasons other than death, disability or retirement, any
vested, unexercised portion of an Option at the time of the
termination shall be forfeited in its entirety if not
exercised by the Participant within three (3) months of the
date of termination of employment, unless the
5
Committee has in its sole discretion established an
additional exercise period (but in any case not longer than
the original option term). Any portion of such partially
vested Option that is not vested at the time of termination
shall be forfeited unless the Committee has in its sole
discretion established that a Participant may continue to
satisfy the vesting requirements beyond the date of his or
her termination of employment. Any outstanding Option
granted to a Participant terminating employment other than
for death, disability or retirement, for which no vesting
has occurred at the time of the termination shall be
forfeited on the date of termination and the Committee
shall have no discretion to extend the exercise period of
such Option.
(C) SALE OF BUSINESS. In the event the "business unit" (defined
as a division, subsidiary, unit or other delineation that
the Committee in its sole discretion may determine) for
which the Participant performs substantially all of his or
her services is assigned, sold, outsourced or otherwise
transferred, including an asset, stock or joint venture
transaction, to an unrelated third party such that after
such transaction the Company owns or controls directly or
indirectly less than 51% of the business unit, the affected
Participant shall become 100% vested in all outstanding
Options as of the date of the closing of such transaction,
whether or not fully or partially vested, and such
Participant shall be entitled to exercise such Options
during the three (3) months following the closing of such
transaction, unless the Committee has in its sole
discretion established an additional exercise period (but
in any case not longer than the original option term). All
Options which are unexercised at the end of such three (3)
months shall be automatically forfeited.
(D) CONDITIONS IMPOSED ON UNVESTED OPTIONS. Notwithstanding the
foregoing provisions describing the additional exercise
periods for Options upon termination of employment, the
Committee may in its sole discretion condition the right of
a Participant to exercise any portion of a partially vested
Option for which the Committee has established an
additional exercise period on the Participant's agreement
to adhere to such conditions and stipulations which the
Committee may impose, including, but not limited to,
restrictions on the solicitation of employees or
independent contractors, disclosure of confidential
information, covenants not to compete, refraining from
denigrating through adverse or disparaging communication,
written or oral, whether or not true, the operations,
business, management, products or services of the Company
or its current or former employees and directors, including
without limitation, the expression of personal views,
opinions or judgements. The unvested Options of any
Participant for whom the Committee has given an additional
exercise period subject to such conditions subsequent as
set forth in this Section 6(a)(iv)(D) shall be forfeited
immediately upon a breach of such conditions.
(E) FORFEITURE FOR GROSS MISCONDUCT. Notwithstanding anything
to the contrary herein, any Participant who engages in
Gross Misconduct, as defined herein, (including any
Participant who may otherwise qualify for disability or
retirement status) shall forfeit all outstanding,
unexercised Options, whether vested or unvested, as of the
date such Gross Misconduct occurs. For purposes of the
Plan, Gross Misconduct shall be defined to mean (i) the
Participant's conviction of a felony (or crime of similar
magnitude in non-U.S. jurisdictions) in connection with the
performance or nonperformance of the Participant's duties
or (ii) the Participant's willful act or failure to act in
a way that results in material injury to the business or
reputation of the Company or employees of the Company.
(F) VESTING. For purposes of the Plan, any reference to the
"vesting" of an Option shall mean any events or conditions
which, if satisfied, entitle a Participant to exercise an
Option with respect to all or a portion of the Shares
covered by the Option. The complete vesting of an Option
shall be subject to Section 6(a)(iv)(E) hereof. Such
vesting events or conditions may be set forth in the Notice
of Grant or determined by the Committee.
6
(G) SPIN OFF TRANSACTIONS. Notwithstanding anything to the contrary
herein, including Section 6(a)(iv)(C) hereof, if a "business
unit" (as defined in Section 6(a)(iv)(C) hereof) for which a
Participant performs substantially all of his or her services is
spun off by the Company or an Affiliate in a transaction that
qualifies as a tax-free distribution of stock under Section 355
of the Code, the affected Participants shall not be considered
to incur a termination of employment by reason of such spin-off
transaction. Any unsatisfied vesting requirement of outstanding
options granted to and held by affected Participants as of the
effective date of the spin-off transaction shall continue to be
required to be satisfied following such effective date based on
employment with the spun-off business unit. In addition,
outstanding Options shall remain exercisable and forfeitable in
accordance with their original terms following the spin-off
transaction, and affected Participants shall be considered to
have terminated employment, retired or become disabled under the
Plan upon terminating employment, retiring or becoming disabled
from the spun off business unit. This Section 6(a)(iv)(G) shall
be effective as of October 1, 2000 and shall apply to all
Options (vested and unvested) outstanding on and after October
1, 2000.
(b) Restricted Stock and Restricted Stock Units. Subject to Section 4 hereof,
the Committee is authorized to grant Awards of Restricted Stock and or
Restricted Stock Units to Participants with the following terms and
conditions.
(i) RESTRICTIONS. Shares of Restricted Stock and Restricted Stock
Units shall be subject to such restrictions as the Committee may
impose (including, without limitation, continued employment over a
specified period or the attainment of specified Performance Goals,
in accordance with Section 13), which restrictions may lapse
separately or concurrently at such time or times, in such
installments or otherwise, as the Committee may deem appropriate.
Notwithstanding the foregoing, (A) any Awards of Restricted Stock
or Restricted Stock Units as to which the sole restriction relates
to the passage of time and continued employment must have a
restriction period of not less than three years and (B) any Award
not described in Clause (A) must have a restriction period of not
less than one year subject, in the case of both (A) and (B) to the
proviso to Section 6(b)(iii) below.
(ii) REGISTRATION. Any Restricted Stock granted under the Plan may be
evidenced in such manner, as the Committee may deem appropriate,
including without limitation, book-entry registration or issuance
of a stock certificate or certificates. In the event any stock
certificate is issued in respect of Shares of Restricted Stock
granted under the Plan, such certificate shall be registered in
the name of the Participant and shall bear an appropriate legend
referring to the terms, conditions, and restrictions applicable to
such Restricted Stock.
(iii) TERMINATION OF EMPLOYMENT. Upon termination of employment of a
Participant for any reason during the applicable restriction
period, all Restricted Stock and all Restricted Stock Units, or
portion thereof, still subject to restriction shall be forfeited
and reacquired by the Company; provided, however, that in the
event termination of employment is due to the death, total
disability or retirement of the Participant, the Committee may
waive in whole or in part any or all remaining restrictions with
respect to Restricted Stock or Restricted Stock Units.
(c) Dividend Equivalents. The Committee may grant to Participants Dividend
Equivalents under which the holders thereof shall be entitled to receive
payments equivalent to dividends with respect to a number of Shares
determined by the Committee, and the Committee may provide that such
amounts shall be deemed to have been reinvested in additional Shares or
otherwise reinvested. Subject to the terms of the Plan, such Awards may
have such terms and conditions, as the Committee shall determine.
(i) TERMINATION OF EMPLOYMENT. Upon termination of the Participant's
employment for any reason during the term of a Dividend
Equivalent, the right of a Participant to payment under a Dividend
Equivalent shall terminate as of the date of termination;
provided, however, that in the event the Participant's employment
terminates because of the death, total disability or retirement of
a Participant the Committee may determine that such right
terminates at a later date.
7
(d) Other Stock-Based Awards. The Committee is hereby authorized to grant to
Participants such other Awards that are denominated or payable in, valued
in whole or in part by reference to, or otherwise based on or related to
Shares (including without limitation securities convertible into Shares),
as are deemed by the Committee to be consistent with the purposes of the
Plan; provided, however, that such grants must comply with Rule 16b-3 and
applicable law.
(i) If applicable, Shares or other securities delivered pursuant to a
purchase right granted under this Section 6(d) shall be purchased
for such consideration, which may be paid by such method or
methods and in such form or forms, including without limitation
cash, Shares, other securities, other Awards or other property, or
any combination thereof, as the Committee shall determine;
provided, however, that except in the case of Substitute Awards,
no derivative security (as defined in Rule 16b-3) awarded
hereunder may have an exercise price of less than 100% of Fair
Market Value of a Share on the date of grant.
(ii) In granting any Stock-Based Award pursuant to this Section 6(d)
the Committee shall also determine what effect the termination of
employment of the Participant holding such Award shall have on the
rights of the Participant pursuant to the Award.
(e) General. The following general provisions shall apply to all Awards
granted hereunder, subject to the terms of the Plan or any Award
Agreement.
(i) AWARD AGREEMENTS. Each Award granted under this Plan shall be
evidenced by an Award Agreement which shall specify the relevant
material terms and conditions of the Award and which shall be
signed by the Participant receiving such Award, if so indicated by
the Award.
(ii) PERFORMANCE AWARDS. Subject to the other terms of this Plan, the
payment, release or exercisability of any Award, in whole or in
part, may be conditioned upon the achievement of such Performance
Goals during such performance periods as are specified by the
Committee. (Hereinafter in this Section 6(e)(ii) the terms
payment, pay, and paid also refer to the release or exercisability
of a Performance Award, as the case may require.)
(A) TERMS. The Committee shall establish the terms and
conditions of any Performance Award including the
Performance Goals to be achieved during any performance
period, the length of any performance period, any event the
occurrence of which will entitle the holder to payment, and
the amount of any Performance Award granted.
(B) FULFILLMENT OF CONDITIONS AND PAYMENT. The Committee shall
determine in a timely manner whether all or part of the
conditions to payment of a Performance Award have been
fulfilled and, if so, the amount, if any, of the payment to
which the Participant is entitled.
(iii) RULE 16B-3 SIX MONTH LIMITATIONS. To the extent required in order
to render the grant of an Award, the exercise of an Award or any
derivative security, or the sale of securities corresponding to an
Award, an exempt transaction under Section 16b of the Securities
Exchange Act of 1934 only, any equity security granted under the
Plan to a Participant must be held by such Participant for at
least six months from the date of grant, or in the case of a
derivative security granted pursuant to the Plan to a Participant,
at least six months must elapse from the date of acquisition of
the derivative security to the date of disposition of the
derivative security (other than upon exercise or conversion) or
its underlying equity security. Terms used in the preceding
sentence shall, for the purposes of such sentence only, have the
meanings if any, assigned or attributed to them under Rule 16b-3.
(iv) LIMITS ON TRANSFER OF AWARDS. No Award (other than Released
Securities), and no right under any such Award shall be
assignable, alienable, pledgeable, attachable, encumberable,
saleable, or transferable by a Participant other than by will or
by the laws of descent and distribution (or, in the case of Awards
8
that are forfeited or canceled, to the Company); and any purported
assignment, sale or transfer thereof shall be void and
unenforceable against the Company or Affiliate. If the Committee
so indicates in writing to a Participant, he or she may designate
one or more beneficiaries who may exercise the rights of the
Participant and receive any property distributable with respect to
any Award upon the death of the Participant.
Each Award, and each right under any Award, shall be exercisable,
during the Participant's lifetime only by the Participant or, if
permissible under applicable law, by the Participant's guardian or
legal representative.
(v) GIFT TRANSFERS. Notwithstanding Section 6(e)(iv) herein to the
contrary, a Participant may transfer by gift the exercisable
portion of an Option provided that the following conditions (A)
through (G) are met:
(A) The donees of the gift transfer are limited to Family
Members and Family Entities;
(B) The Option is not further transferable by gift or otherwise
by such Family Member and Family Entity;
(C) All rights appurtenant to the Option including exercise
rights, are irrevocably and unconditionally assigned to the
donee;
(D) Transfers under this Section 6(e)(v) must meet all of the
requirements under applicable provisions of the Code to be
considered "gift" transfers.
(E) Following the transfer, the donee is subject to the same
terms and conditions under the Option as was the
Participant;
(F) The early exercise of the transferred Option shall be
triggered if the Participant dies, becomes disabled,
retires or terminates employment prior to the end of the
Option term in accordance with Section 6(a)(iv) hereof.
(G) For purposes of the Plan, the following definitions shall
apply:
(1) Family Member means the Participant's natural or
adopted child, stepchild, grandchild, parent,
stepparent, grandparent, spouse, former spouse,
sibling, mother-in-law, father-in-law, son-in-law,
daughter-in-law, sister-in-law, nephew, niece
(including by adoption) and any person sharing the
Participant's household (other than a tenant or
employee); and
(2) Family Entity means any trust in which the
Participant has more than a 50% beneficial interest
and any entity in which the Participant and/or a
Family Member owns more than 50% of the voting
interests.
(vi) NO CASH CONSIDERATION FOR AWARDS. Awards may be granted for no
cash consideration, or for such minimal cash consideration as the
Committee may specify, or as may be required by applicable law.
(vii) AWARDS MAY BE GRANTED SEPARATELY OR TOGETHER. Awards may, in the
discretion of the Committee, be granted either alone or in
addition to, in tandem with, or, subject to Section 7(a), in
substitution for any other Award or any award granted under any
other plan of the Company or any Affiliate. Awards granted in
addition to or in tandem with other Awards or in addition to or in
tandem with awards granted under any other plan of the Company or
any Affiliate may be granted either at the same time as or at a
different time from the grant of such other Awards or awards.
Performance Awards and Awards which are not Performance Awards may
be granted to the same Participant.
9
(viii) FORMS OF PAYMENT UNDER AWARDS. Subject to the terms of the Plan
and of any applicable Award Agreement, payments or transfers to be
made by the Company or an Affiliate upon the grant, exercise, or
payment of an Award may be made in such form or forms as the
Committee shall determine, including, without limitation, cash,
Shares, other securities, other Awards, or other property, or any
combination thereof, and may be made in a single payment or
transfer, in installments, or on a deferred basis, in each case in
accordance with rules and procedures established by the Committee.
Such rules and procedures may include, without limitation,
provisions for the payment or crediting of reasonable interest on
installment or deferred payments or the grant or crediting of
Dividend Equivalents in respect of installment or deferred
payments.
(ix) TERM OF AWARDS. Except as provided in Sections 6(a)(ii) or
6(a)(iv), the term of each Award shall be for such period as may
be determined by the Committee.
(x) SHARE CERTIFICATES. All certificates for Shares or other
securities delivered under the Plan pursuant to any Award or the
exercise thereof shall be subject to such stop transfer orders and
other restrictions as the Committee may deem advisable under the
Plan or the rules, regulations, and other requirements of the
Securities and Exchange Commission, any stock exchange upon which
such Shares or other securities are then listed, and any
applicable Federal or state securities laws, and the Committee may
cause a legend or legends to be placed on any such certificates to
make appropriate reference to such restrictions. Unrestricted
certificates representing Shares, evidenced in such manner as the
Committee shall deem appropriate, shall be delivered to the holder
of Restricted Stock, Restricted Stock Units or any other relevant
Award promptly after such related Shares shall become Released
Securities.
SECTION 7. AMENDMENT AND TERMINATION OF AWARDS.
Except to the extent prohibited by applicable law and unless otherwise expressly
provided in an Award Agreement or in the Plan, the following shall apply to all
Awards.
(a) AMENDMENTS TO AWARDS. Subject to Section 6(b)(i), the Committee may waive
any conditions or rights under, amend any terms of, or amend, alter,
suspend, discontinue, cancel or terminate, any Award heretofore granted
without the consent of any relevant Participant or holder or beneficiary
of an Award; provided, however, that no such amendment, alteration,
suspension, discontinuance, cancellation or termination that would be
adverse to the holder of such Award may be made without such holder's
consent. Notwith- standing the foregoing, the Committee shall not amend
any outstanding Option to change the exercise price thereof to any price
that is lower than the original exercise price thereof, except in
connection with an adjustment authorized under Section 4(c).
(b) ADJUSTMENTS OF AWARDS UPON CERTAIN ACQUISITIONS. In the event the Company
or an Affiliate shall issue Substitute Awards, the Committee may make
such adjustments, not inconsistent with the terms of the Plan, in the
terms of Awards as it shall deem appropriate in order to achieve
reasonable comparability or other equitable relationship between the
assumed awards and the Substitute Awards granted under the Plan.
(c) ADJUSTMENTS OF AWARDS UPON THE OCCURRENCE OF CERTAIN UNUSUAL OR
NONRECURRING EVENTS. The Committee shall be authorized to make
adjustments in the terms and conditions of, and the criteria included in,
Awards in recognition of unusual or nonrecurring events (including,
without limitation, the events described in Section 4(c) hereof)
affecting the Company, any Affiliate, or the financial statements of the
Company or any Affiliate, or Awards in recognition of changes in
applicable laws, regulations, or accounting principles, whenever the
Committee determines that such adjustments are appropriate in order to
prevent dilution or enlargement of the benefits or potential benefits to
be made available under the Plan or an Award Agreement.
10
(d) CORRECTION OF DEFECTS, OMISSIONS, AND INCONSISTENCIES. The Committee may
correct any defect, supply any omission, or reconcile any inconsistency
in any Award Agreement in the manner and to the extent it shall deem
desirable to effectuate the purposes of the Plan and the related Award.
SECTION 8. ACCELERATION UPON A CHANGE OF CONTROL.
In the event of a Change of Control (as defined in Section 8(b) below) the
following shall apply:
(a) Effect on Awards.
(i) OPTIONS. In the event of a Change of Control, all Options
outstanding on the date of such Change of Control shall become
immediately and fully exercisable without regard to any vesting
schedule provided for in the Option.
(ii) RESTRICTED STOCK AND RESTRICTED STOCK UNITS. In the event of a
Change of Control, all restrictions applicable to any Restricted
Stock or Restricted Stock Unit shall terminate and be deemed to be
fully satisfied for the entire stated restricted period of any
such Award, and the total number of underlying Shares shall become
Released Securities.
(iii) DIVIDEND EQUIVALENTS. In the event of a Change of Control, the
holder of any outstanding Dividend Equivalent shall be entitled to
surrender such Award to the Company and to receive payment of an
amount equal to the amount that would have been paid over the
remaining term of the Dividend Equivalent, as determined by the
Committee.
(iv) OTHER STOCK-BASED AWARDS. In the event of a Change of Control, all
outstanding Other Stock-Based Awards of whatever type shall become
immediately vested and payable in an amount that assumes that the
Awards were outstanding for the entire period stated therein, as
determined by the Committee.
(v) PERFORMANCE AWARDS. In the event of a Change of Control,
Performance Awards for all performance periods, including those
not yet completed, shall immediately become fully vested and
payable in accordance with the following:
(A) The total amount of Performance Awards conditioned on
nonfinancial Performance Goals shall be immediately payable
(or exercisable or released, as the case may be) as if the
Performance Goals had been fully achieved for the entire
performance period.
(B) For Performance Awards conditioned on financial Performance
Goals and payable in cash, the Committee shall determine
the amount payable under such Award by taking into
consideration the actual level of attainment of the
Performance Goals during that portion of the performance
period that had occurred prior to the date of the Change of
Control, and with respect to the part of the performance
period that had not occurred prior to the date of the
Change of Control, the Committee shall determine an
anticipated level of attainment taking into consideration
available historical data and the last projections made by
the Company's Chief Financial Officer prior to the Change
of Control. The amount payable shall be the present value
of the amount so determined by the Committee discounted
using a factor that is the Prime Rate as established by
J.P. Morgan Chase & Co. as of the date of the Change of
Control.
11
(vi) The Committee's determination of amounts payable under this
Section 8(a) shall be final. Except as otherwise provided in
Section 8(a)(i), any amounts due under this Section 8(a) shall be
paid to Participants within 30 days after such Change of Control.
(vii) The provisions of this Section 8(a) shall not be applicable to any
Award granted to a Participant if any Change of Control results
from such Participant's beneficial ownership (within the meaning
of Rule 13d-3 under the Securities and Exchange Act of 1934, as
amended (the "Exchange Act")) of Shares or other Company common
stock or Company voting securities as a participant in a
transaction described in (b) below.
(b) Change of Control Defined. "A Change of Control" shall be deemed to have
occurred if:
(i) there is an acquisition, in any one transaction or a series of
transactions, other than from Pitney Bowes Inc., by any
individual, entity or group (within the meaning of Section
13(d)(3) or 14(d)(2) of the Securities Exchange Act of 1934, as
amended (the "Exchange Act")), of beneficial ownership (within the
meaning of Rule 13(d)(3) promulgated under the Exchange Act) of
20% or more of either the then outstanding shares of Common Stock
or the combined voting power of the then outstanding voting
securities of Pitney Bowes Inc. entitled to vote generally in the
election of directors, but excluding, for this purpose, any such
acquisition by Pitney Bowes Inc. or any of its subsidiaries, or
any employee benefit plan (or related trust) of Pitney Bowes Inc.
or its subsidiaries, or any corporation with respect to which,
following such acquisition, more than 50% of the then outstanding
shares of common stock of such corporation and the combined voting
power of the then outstanding voting securities of such
corporation entitled to vote generally in the election of
directors is then beneficially owned, directly or indirectly, by
the individuals and entities who were the beneficial owners,
respectively, of the Common Stock and voting securities of Pitney
Bowes Inc. immediately prior to such acquisition in substantially
the same proportion as their ownership, immediately prior to such
acquisition, of the then outstanding shares of Common Stock or the
combined voting power of the then outstanding voting securities of
Pitney Bowes Inc. entitled to vote generally in the election of
directors, as the case may be; or
(ii) individuals who, as of January 1, 2002, constitute the Board (as
of such date, the "Incumbent Board") cease for any reason to
constitute at least a majority of the Board, provided that any
individual becoming a director subsequent to January 1, 2002,
whose election, or nomination for election by Pitney Bowes
stockholders, was approved by a vote of at least a majority of the
directors then comprising the Incumbent Board shall be considered
as though such individual were a member of the Incumbent Board,
but excluding, for this purpose, any such individual whose initial
assumption of office is in connection with an actual or threatened
election contest relating to the election of the directors of
Pitney Bowes Inc. (as such terms are used in Rule 14(a)(11) or
Regulation 14A promulgated under the Exchange Act); or
(iii) there occurs either (A) the consummation of a reorganization,
merger or consolidation, in each case, with respect to which the
individuals and entities who were the respective beneficial owners
of the Common Stock and voting securities of Pitney Bowes Inc.
immediately prior to such reorganization, merger or consolidation
do not, following such reorganization, merger or consolidation,
beneficially own, directly or indirectly, more than 50% of,
respectively, the then outstanding shares of common stock and the
combined voting power of the then outstanding voting securities
entitled to vote generally in the election of directors, as the
case may be, of the corporation resulting from such
reorganization, merger or consolidation, or (B) an approval by the
stockholders of Pitney Bowes Inc. of a complete liquidation or
dissolution of Pitney Bowes Inc. or of the sale or other
disposition of all or substantially all of the assets of Pitney
Bowes Inc.
12
SECTION 9. AMENDMENT OR TERMINATION OF THE PLAN.
Except to the extent prohibited by applicable law and unless otherwise expressly
provided in an Award Agreement or in the Plan, the Board of Directors may amend,
alter, suspend, discontinue, or terminate the Plan, including without limitation
any such action to correct any defect, supply any omission or reconcile any
inconsistency in the Plan, without the consent of any stockholder, Participant,
other holder or beneficiary of an Award, or Person; provided that any such
amendment, alteration, suspension, discontinuation, or termination that would
impair the rights of any Participant, or any other holder or beneficiary of any
Award heretofore granted shall not be effective without the approval of the
affected Participant(s); and provided further, that, notwithstanding any other
provision of the Plan or any Award Agreement, without the approval of the
stockholders of the Company no such amendment, alteration, suspension,
discontinuation or termination shall be made that would increase the total
number of Shares available for Awards under the Plan, except as provided in
Section 4 hereof.
SECTION 10. GENERAL PROVISIONS
(a) No Rights to Awards. No Employee, Participant or other Person shall have
any claim to be granted any Award under the Plan, and there is no
obligation for uniformity of treatment of Employees, Participants, or
holders or beneficiaries of Awards under the Plan. The terms and
conditions of Awards need not be the same with respect to each
Participant.
(b) Withholding. The Company or any Affiliate may withhold from any Award
granted or any payment due or transfer made under any Award or under the
Plan the amount (in cash, Shares, other securities, other Awards, or
other property) of withholding taxes due in respect of an Award, its
exercise, or any payment or transfer under such Award or under the Plan
and to take such other action as may be necessary in the opinion of the
Company or Affiliate to satisfy all obligations for the payment of such
taxes.
(c) No Limit on Other Compensation Agreements. Nothing contained in the Plan
shall prevent the Company or any Affiliate from adopting or continuing in
effect other or additional compensation arrangements and such
arrangements may be either generally applicable or applicable only in
specific cases.
(d) No Right to Employment. The grant of an Award shall not be construed as
giving a Participant the right to be retained in the employ of the
Company or any Affiliate. Further, the Company or an Affiliate may at any
time dismiss a Participant from employment, free from any liability or
any claim under the Plan, unless otherwise expressly provided in the Plan
or in any Award Agreement.
(e) Governing Law. The validity, construction, and effect of the Plan and any
rules and regulations relating to the Plan shall be determined in
accordance with the laws of the State of Connecticut and applicable
Federal law.
(f) Severability. If any provision of the Plan or any Award is or becomes or
is deemed to be invalid, illegal, or unenforceable in any jurisdiction,
or as to any Person or Award, or would disqualify the Plan or any Award
under any law deemed applicable by the Committee, such provision shall be
construed or deemed amended to conform to applicable laws, or if it
cannot be so construed or deemed amended without, in the determination of
the Committee, materially altering the intent of the Plan or the Award,
such provision shall be stricken as to such jurisdiction, Person, or
Award and the remainder of the Plan and any such Award shall remain in
full force and effect.
(g) No Trust or Fund Created. Neither the Plan nor any Award shall create or
be construed to create a trust or separate fund of any kind or a
fiduciary relationship between the Company or any Affiliate and a
Participant or any other Person. To the extent that any Person acquires a
right to receive payments from the Company or any Affiliate pursuant to
an Award, such right shall be no greater than the right of any unsecured
general creditor of the Company or any Affiliate.
13
(h) No Fractional Shares. No fractional Share shall be issued or delivered
pursuant to the Plan or any Award, and the Committee shall determine
whether cash, other securities, or other property shall be paid or
transferred in lieu of any fractional Shares, or whether such fractional
Shares or any rights thereto shall be canceled, terminated, or otherwise
eliminated.
(i) Headings. Headings are given to the sections and subsections of the Plan
solely as a convenience to facilitate reference. Such headings shall not
be deemed in any way material or relevant to the construction or
interpretation of the Plan or any provision thereof.
SECTION 11. EFFECTIVE DATE OF THE PLAN AND APPLICATION OF 1991 PLAN.
The Plan was approved by the Board of Directors on February 11, 2002 and shall
have an effective date of January 1, 2002, subject to approval of the Plan by
the stockholders of the Company at the May 2002 stockholders' meeting.
Notwithstanding the foregoing, Plan provisions that contain an effective date
other than January 1, 2002 shall be governed by such other effective date.
SECTION 12. TERM OF THE PLAN.
No Award shall be granted under the Plan after December 31, 2009. However,
unless otherwise expressly provided in the Plan or in an applicable Award
Agreement, any Award theretofore granted may extend beyond such date, and the
authority of the Committee hereunder to amend, alter, adjust, suspend,
discontinue, or terminate any such Award, or to waive any conditions or rights
under any such Award, and the authority of the Board of Directors of the Company
to amend the Plan, shall extend beyond such date.
SECTION 13. PARTICIPANTS SUBJECT TO SECTION 162(m)
(a) The provisions of this Section 13 shall be applicable to all Covered
Awards. Covered Awards shall be made subject to the achievement of one or
more preestablished Performance Goals, in accordance with procedures to
be established by the Committee from time to time. Notwithstanding any
provision of the Plan to the contrary, the Committee shall not have
discretion to waive or amend such Performance Goals or to increase the
number of Shares subject to Covered Awards or the amount payable pursuant
to Covered Awards after the Performance Goals have been established;
provided, however, that the Committee may, in its sole discretion, reduce
the number of Shares subject to Covered Awards or the amount which would
otherwise be payable pursuant to Covered Awards; and provided, further,
that the provisions of Section 8 shall override any contrary provision of
this Section 13.
(b) No shares shall be delivered and no payment shall be made pursuant to a
Covered Award unless and until the Committee shall have certified in
writing that the applicable Performance Goals have been attained.
(c) The Committee may from time to time establish procedures pursuant to
which Covered Employees will be permitted or required to defer receipt of
amounts payable under Awards made under the Plan.
(d) Notwithstanding any other provision of the Plan, for all purposes
involving Covered Awards, the Committee shall consist of at least two
members of the Board of Directors, each of whom is an outside director"
within the meaning of Section 162(m).
14
STAMFORD FACILITIES
1 MAIN PLANT WALTER H. WHEELER JR. DR.
2 BARRY PLACE 23 BARRY PLACE
3 WORLD HEADQUARTERS 1 ELMCROFT RD.
[MAP OMITTED]
DIRECTIONS:
NORTHBOUND ON I-95
Please take Exit 7 (Greenwich Avenue) and proceed through the first intersection
to next traffic light, where you should turn right onto Washington Boulevard.
Continue 1/2 mile to stop sign. Turn left onto South Pacific Street and take
immediate right onto Dyke Lane. At the end of Dyke Lane, turn left onto Elmcroft
Road. Please park where indicated.
SOUTHBOUND ON I-95
Please take Exit 7 (Atlantic Street) and stay in the middle lane. At the third
traffic light, turn left onto Washington Boulevard. Continue 1/2 mile to stop
sign. Turn left onto South Pacific Street and take immediate right onto Dyke
Lane. At the end of Dyke Lane, turn left onto Elmcroft Road. Please park where
indicated.
FROM THE MERRITT PARKWAY
Please take Exit 34 (Long Ridge Road). Turn south onto Long Ridge Road. Follow
Long Ridge Road for approximately 2 miles to Cold Spring Road and turn right
onto Cold Spring Road. Bear left onto Washington Boulevard and follow to the end
(approximately 2 miles under railroad and I-95). At stop sign make a left turn
onto South Pacific Street and take an immediate right onto Dyke Lane. At the end
of Dyke Lane, turn left onto Elmcroft Road. Please park where indicated.
PROXY SOLICITED ON BEHALF OF PITNEY BOWES BOARD OF DIRECTORS
DIRECTION TO MERRILL LYNCH TRUST COMPANY, TRUSTEE
ANNUAL MEETING OF STOCKHOLDERS MAY 13, 2002
P Michael J. Critelli, Bruce P. Nolop, Amy C. Corn, or any of them, with
R power of substitution, are hereby appointed proxies of the undersigned to
O vote all common stock and $2.12 convertible preference stock of Pitney
X Bowes Inc. owned by the undersigned at the annual meeting of stockholders
Y to be held in Stamford, Connecticut, on May 13, 2002, including any
continuation of the meeting caused by any adjournment, or any
postponement of the meeting, upon such business as may properly come
before the meeting, including the items as specified on the reverse side.
The undersigned, if a participant in the Pitney Bowes Inc. Deferred
Investment Plan (the "Plan"), directs Merrill Lynch Trust Company,
Trustee, to vote all Pitney Bowes common stock allocated to his or her
account, as indicated on the reverse side, at the annual meeting of
stockholders to be held in Stamford, Connecticut, on May 13, 2002,
including any continuation of the meeting caused by any adjournment, or
any postponement of the meeting, upon such business as may properly come
before the meeting, including items as specified on the reverse side.
All shares of $2.12 convertible preference stock and common stock
registered in your name, held for your benefit in the dividend
reinvestment plan and/or held for your benefit in the Deferred Investment
Plan are shown on this card. The shares represented hereby will be voted
in accordance with the directions given by the stockholder. If a properly
signed proxy is returned without choices marked, and if not otherwise
directed, the shares represented by this proxy registered in your name
and/or held for your benefit in the dividend reinvestment plan will be
voted FOR Items 1, 2 and 3. If a properly signed direction card regarding
Deferred Investment Plan shares is returned without choices marked, and
if not otherwise directed, the shares represented by the voting direction
card will be voted, with respect to Items 1 through 3, in the same
proportion indicated by the voting instructions given by participants in
the Plan.
In their discretion, the Proxies and/or the Trustee, as the case may be,
are authorized to vote upon such other business as may properly come
before the meeting, including any continuation of the meeting caused by
any adjournment, or any postponement of the meeting.
Please mark, date and sign, and return promptly this proxy in the
enclosed envelope, which requires no postage if mailed in the U.S.A., or
vote via telephone or Internet as described below.
-----------
SEE REVERSE
SIDE
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(Continued, and to be signed, on the other side)
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^ Fold and Detach Here ^
[LOGO] PITNEY BOWES
YOUR VOTE IS IMPORTANT!
You can vote in one of three ways:
1. Log on the Internet and go to the web site http://www.eproxyvote.com/pbi
2. Call toll free 1-877-PRX-VOTE (1-877-779-8683) from the U.S. and Canada
or dial 201-536-8073 from other countries on a Touch Tone telephone.
3. Mark, sign and date your proxy card and return it promptly in the
enclosed envelope.
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BRING THIS ADMISSION TICKET
WITH YOU IF ATTENDING
THE MEETING
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[X] Please mark your votes | 3509
as in this example. +--
This proxy when properly executed will be voted in the manner directed
herein. If no direction is made, this proxy will be voted FOR the election of
directors and FOR Items 2 and 3.
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Directors Recommend a Vote FOR Items 1, 2 and 3.
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FOR WITHHELD Nominees:
1. Election of [_] [_] 01. Michael J. Critelli
Directors 02. Herbert L. Henkel
03. Michael I. Roth
04. Robert E. Weissman
(Write a nominee's name on the space provided below to withhold authority to
vote for that individual nominee.)
------------------------------------
FOR AGAINST ABSTAIN
Item 2-Appointment of PricewaterhouseCoopers [_] [_] [_]
LLP as independent accountants for 2002.
Item 3-Amendment and Restatement of the 1991 [_] [_] [_]
Stock Plan.
SPECIAL ACTIONS
Discontinue Annual Report Mailing for this Account [_]
Mark here if you plan to attend the Annual Meeting. [_]
Note: Please sign exactly as name appears hereon. Joint owners should each sign.
When signing as attorney, executor, administrator, trustee or guardian, please
give full title as such.
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SIGNATURE(S) DATE
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^ FOLD AND DETACH HERE ^
PITNEY BOWES INC.
Dear Stockholder:
You can vote your shares through the Internet, by telephone or you can mail
in the proxy card.If you vote by Internet or by telephone, you need not return
the proxy card.
To vote your shares electronically you must use the control number printed
in the box above, just below the perforation. The series of numbers that appear
in the box above must be used to access the system.
1. To vote over the Internet:
o Log on to the Internet and go to the web site
http://www.eproxyvote.com/pbi
2. To vote over the telephone 24 hours a day, 7 days a week:
o On a touch-tone telephone call 1-877-PRX-VOTE (1-877-779-8683)
from the U.S. and Canada.
o Outside the U.S. and Canada call 201-536-8073.
Your telephone or Internet vote authorizes the named proxies in the same
manner as if you marked, signed, dated and returned the proxy card.
If you choose to vote your shares via telephone or Internet, there is no
need for you to mail back your proxy card.
YOUR VOTE IS IMPORTANT. THANK YOU FOR VOTING.
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^ FOLD AND DETACH HERE ^
(Bring this ticket with you if attending the meeting)
ADMISSION TICKET
Pitney Bowes Inc. Annual Meeting
of Stockholders
Monday, May 13, 2002
9:00 a.m., local time
Pitney Bowes World Headquarters
One Elmcroft Road
Stamford, Connecticut 06926-0700