DEF 14A
SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a)
of the Securities Exchange Act of 1934
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Preliminary Proxy Statement |
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Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) |
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Soliciting Material Pursuant to § 240.14a-12 |
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Community
Bank System, Inc.
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(Name of Registrant as Specified In Its Charter)
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(Name of Person(s) Filing Proxy Statement if other than the Registrant)
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COMMUNITY BANK SYSTEM, INC.
5790 Widewaters Parkway
DeWitt, New York 13214-1883
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NOTICE OF ANNUAL MEETING OF SHAREHOLDERS |
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April 13, 2006
To the Shareholders of Community Bank System, Inc.:
At the direction of the Board of Directors of Community Bank System, Inc., a Delaware
corporation (the Company), NOTICE IS HEREBY GIVEN that the Annual Meeting of Shareholders of the
Company (the Meeting) will be held at 1:00 p.m. on Tuesday, May 16, 2006 at the Wyndham Hotel in
East Syracuse, New York for the purpose of considering and voting upon the following matters:
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The election of four directors to hold office for a
term of three years and until their successors have been duly
elected. |
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The transaction of any other business which may
properly be brought before the Meeting or any adjournment thereof. |
By Order of the Board of Directors
Donna J. Drengel
Secretary
YOUR VOTE IS IMPORTANT. YOU ARE THEREFORE REQUESTED TO SIGN AND RETURN THE ENCLOSED PROXY CARD
AS PROMPTLY AS POSSIBLE, EVEN IF YOU EXPECT TO BE PRESENT AT THE MEETING. YOU MAY WITHDRAW YOUR
PROXY AT ANY TIME PRIOR TO THE MEETING, OR IF YOU DO ATTEND THE MEETING, YOU MAY WITHDRAW YOUR
PROXY AT THAT TIME AND VOTE IN PERSON IF YOU WISH.
TABLE OF CONTENTS
COMMUNITY BANK SYSTEM, INC.
5790 Widewaters Parkway
DeWitt, New York 13214-1883
PROXY STATEMENT
FOR ANNUAL MEETING OF SHAREHOLDERS, MAY 16, 2006
This Proxy Statement is furnished as part of the solicitation of proxies by the Board of
Directors of Community Bank System, Inc. (the Company), the holding company for Community Bank,
N.A. (the Bank), for use at the Annual Meeting of Shareholders of the Company (the Meeting) to
be held at 1:00 p.m. on Tuesday, May 16, 2006, at the Wyndham Hotel in East Syracuse, New York.
This Proxy Statement and the form of Proxy are first being sent to Shareholders on approximately
April 13, 2006.
At the Meeting, the Shareholders will be asked to vote for the election of directors. Three of
the total of eleven directors who serve on the Companys Board of Directors (excluding current
directors whose terms will not continue after the Meeting) will stand for re-election to the Board
at the Meeting. In addition, Mark E. Tryniski, the Executive Vice President and Chief Operating
Officer of the Company, is standing for election for the first time. Voting will also be conducted
on any other matters which are properly brought before the Meeting.
VOTING RIGHTS AND PROXIES
The Board of Directors of the Company has fixed the close of business on March 30, 2006 as the
record date for determining which Shareholders are entitled to notice of and to vote at the
Meeting. At the close of business on the record date, 29,908,452 shares of common stock, $1.00 par
value, were outstanding and entitled to vote at the Meeting. This is the Companys only class of
voting stock outstanding. Each share of outstanding common stock is entitled to one vote with
respect to each item to come before the Meeting. There will be no cumulative voting of shares for
any matter voted upon at the Meeting. The Bylaws of the Company provide that one-third of the
outstanding shares of the Company, represented in person or by proxy, shall constitute a quorum at
a Shareholder meeting.
If the enclosed form of Proxy is properly executed and returned to the Company prior to or at
the Meeting, and if the Proxy is not revoked prior to its exercise, all shares represented thereby
will be voted at the Meeting and, where instructions have been given by a Shareholder, will be
voted in accordance with such instructions.
Any Shareholder executing a Proxy which is solicited hereby has the power to revoke it at any
time prior to its exercise. A Proxy may be revoked by giving written notice to the Secretary of
the Company at the Companys address set forth above, by attending the Meeting and voting the
shares of stock in person, or by executing and delivering to the Secretary a later-dated Proxy.
The Company will bear all costs of soliciting Proxies. The solicitation of Proxies will be by
mail, but Proxies may also be solicited by telephone, telegram, or in person by directors,
officers, and other regular employees of the Company or of the Bank. Should the Company, in order to solicit Proxies, request the
assistance of other financial institutions, brokerage houses, or other custodians, nominees,
or fiduciaries, the Company will reimburse such persons for their reasonable expenses in forwarding
proxy materials to Shareholders and obtaining their Proxies.
The Annual Report of the Company for the fiscal year ended December 31, 2005, incorporating
the Annual Report on Form 10-K filed by the Company with the Securities and Exchange Commission, is
being sent to Shareholders with this Proxy Statement.
SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS
The following table sets forth certain information with respect to persons known to the
Company to own beneficially more than 5% of the outstanding shares of common stock of the Company
as of March 30, 2006 (except as otherwise indicated).
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Number of Shares |
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Name and Address |
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of Common Stock |
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of Beneficial Owner |
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Beneficially Owned |
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Percent of Class |
Dimensional Fund Advisors Inc.
1299 Ocean Avenue, 11th Floor
Santa Monica, CA 90401
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1,891,055 (1)
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6.32 |
% |
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Barclays Global Investors, NA/
Barclays Global Fund Advisors
45 Freemont Street
San Francisco, CA 94105
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1,694,235 (2)
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5.66 |
% |
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(1) |
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Based solely on information contained in Schedule 13G filed with the Securities
and Exchange Commission on February 6, 2006, Dimensional Fund Advisors Inc. has sole
voting power and sole dispositive power with respect to all shares listed. |
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Based solely on information contained in Schedule 13G filed with the
Securities and Exchange Commission on January 26, 2006, Barclays Global Investors, NA
and Barclays Global Fund Advisors collectively have sole voting power with respect to
1,536,461 shares and sole dispositive power with respect to all shares listed. |
2
ITEM 1: ELECTION OF DIRECTORS AND INFORMATION WITH
RESPECT TO DIRECTORS AND EXECUTIVE OFFICERS
The first Item to be acted upon at the Meeting is the election of four directors, each to hold
office for three years and until his or her successor shall have been duly elected and qualified.
Directors David C. Patterson and Sally A. Steele, whose terms are scheduled to expire as of the
date of the Meeting, will stand for re-election. In addition, Mark E. Tryniski, the Executive
Vice President and Chief Operating Officer of the Company, will stand for election for the first
time. Finally, Sanford A. Belden and Peter A. Sabia, whose terms of office expire as of the date
of the Meeting, will not stand for re-election at the Meeting. As a result, John M. Burgess, who
is presently serving a term of office to expire in 2007, will stand for election with Messrs.
Patterson and Tryniski and Ms. Steele in order to maintain membership among the three classes as
nearly equal as possible in accordance with the Companys Certificate of Incorporation and Bylaws.
The nominees receiving a plurality of the votes represented in person or by proxy at the Meeting
will be elected directors.
All Proxies in proper form which are received by the Board prior to the election of directors
at the Meeting will be voted FOR the nominees listed below, unless authority is withheld in the
space provided on the enclosed Proxy. Each nominee is presently a director of the Company, and
each director of the Company is also a director of the Bank. In the event any nominee declines or
is unable to serve, it is intended that the Proxies will be voted for a successor nominee
designated by the Board. All nominees have indicated a willingness to serve, and the Board knows
of no reason to believe that any nominee will decline or be unable to serve if elected. The twelve
members of the Board whose terms will continue beyond the meeting (including the nominees for
election at the Meeting, if elected) are expected to continue to serve on the Board until their
respective terms expire or until attainment of mandatory retirement age in accordance with the
Companys bylaws.
The information set forth below is furnished for each nominee for director to be elected at
the Meeting and each director of the Company whose term of office continues after the Meeting. The
share ownership numbers for certain directors include shares that would be issuable upon exercise
of Offset Options granted to these directors in order to reduce the Companys liability under its
Stock Balance Plan. The purpose of the Offset Options is explained on page 11. See footnote (e)
on page 7 for the number of currently exercisable stock options (including, without limitation,
Offset Options) held by specific directors.
NOMINEES FOR DIRECTOR AND DIRECTORS CONTINUING IN OFFICE
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Shares of Company Common |
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Director of |
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Business |
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Stock Beneficially Owned (c) |
Name and |
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the Company |
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Experience During |
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as of March 30, 2006 (d) |
Age (a) |
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Since |
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Past Five Years (b) |
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Number(e) |
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Percent |
Nominees (for terms to expire at Annual Meeting in 2009):
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John M. Burgess
Age 69
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1991 |
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Retired. Prior to 1991,
President of Kinney Drugs,
Inc., a drug and retail
chain with stores located
throughout Upstate
New York and Vermont.
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89,488 |
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.30 |
% |
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Shares of Company Common |
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Director of |
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Business |
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Stock Beneficially Owned (c) |
Name and |
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the Company |
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Experience During |
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as of March 30, 2006 (d) |
Age (a) |
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Since |
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Past Five Years (b) |
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Number(e) |
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Percent |
David C. Patterson
Age 64
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1991 |
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President and owner of
Wight and Patterson, Inc.,
manufacturer and seller of
livestock feed located in
Canton, New York.
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126,643 |
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.42 |
% |
Sally A. Steele (f)
Age 50
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2003 |
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Attorney, self-employed as
general practitioner with
concentration in real
estate and elder law,
Tunkhannock, Pennsylvania.
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64,725 |
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.22 |
% |
Mark E. Tryniski
Age 45
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N/A |
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Executive Vice President
and Chief Operating
Officer of the Company.
Prior to February 2004,
Executive Vice President
and Chief Financial
Officer of the Company.
Prior to 2003, a partner
at the accounting firm of
PricewaterhouseCoopers,
LLP in Syracuse, New
York.
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26,448 |
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.09 |
% |
Directors Continuing in Office: |
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Terms expiring at Annual Meeting in 2007: |
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Nicholas A. DiCerbo
Age 59
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1984 |
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Partner, law firm of
DiCerbo and Palumbo,
Olean, New York.
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284,663 |
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.95 |
% |
James A. Gabriel
Age 58
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1984 |
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Owner, law firm of
Franklin & Gabriel,
Ovid, New York.
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175,294 |
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.58 |
% |
Harold Kaplan (h)
Age 72
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2001 |
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Co-owner, M.C.F., Inc.,
and Partner, D&T Real
Estate, Scranton,
Pennsylvania. Prior to
April 2003, Co-Owner,
Montage Foods, Inc.,
Scranton, Pennsylvania.
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297,250 |
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.99 |
% |
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Shares of Company Common |
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Director of |
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Business |
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Stock Beneficially Owned (c) |
Name and |
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the Company |
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Experience During |
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as of March 30, 2006 (d) |
Age (a) |
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Since |
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Past Five Years (b) |
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Number(e) |
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Percent |
Charles E. Parente (g)
Age 65
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2004 |
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Chief Executive Officer of
Pagnotti Enterprises,
Inc., a diversified
holding company whose
primary business includes
workers compensation
insurance, real estate,
anthracite coal mining
preparation and sales, and
cable television.
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215,882 |
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.72 |
% |
Terms expiring at Annual Meeting in 2008: |
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Brian R. Ace (f)
Age 51
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2003 |
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Owner, Laceyville
Hardware, Laceyville,
Pennsylvania.
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68,469 |
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.23 |
% |
Paul M. Cantwell, Jr.
Age 64
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2001 |
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Owner, law firm of
Cantwell & Cantwell,
Malone, New York. Prior
to January 2001, Chairman
and President, The
Citizens National Bank of
Malone.
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146,148 |
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.49 |
% |
William M. Dempsey
Age 67
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1984 |
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Retired. Prior to 2001,
Assistant to the
President, Rochester
Institute of Technology,
Rochester, New York;
President/ Dean, American
College
of Management and
Technology (RIT),
Dubrovnik, Croatia (August
1997 July
1999); prior to August
1997, Vice President
of Finance and
Administration, RIT.
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115,119 |
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.38 |
% |
Lee T. Hirschey
Age 70
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1991 |
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Chairman and Chief
Executive Officer, Climax
Manufacturing Company,
converter and manufacturer
of paper products with
facilities in Castorland,
Lowville, and West
Carthage, New York.
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92,798 |
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.31 |
% |
5
In addition to the information provided above, the following summarizes the
security ownership of the highest paid executive officers during the fiscal year
ended December 31, 2005 who are not also directors continuing in office or
nominees:
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Shares of Company Common |
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Stock Beneficially Owned (c) |
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as of March 30, 2006(d) |
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Number (e) |
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Percent |
Sanford A. Belden
(i)
Age 63
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President and Chief
Executive Officer
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137,648 |
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.46 |
% |
James A. Wears
Age 56
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Retired; former President, New York
Banking
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134,169 |
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.45 |
% |
Michael A. Patton
Age 60
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Retired; former President, Financial
Services
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145,124 |
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.48 |
% |
Scott A. Kingsley
Age 41
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Executive Vice President, Chief
Financial Officer
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7,027 |
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.02 |
% |
Number of shares of Company common stock beneficially owned by all directors, persons chosen to become directors and executive officers of the Company as a group (18 persons) |
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2,456,448 |
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7.94 |
% |
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(a) |
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No family relationships exist between any of the aforementioned directors or executive
officers of the Company. |
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(b) |
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No nominee for director or continuing director of the Company holds a directorship with any
company (other than the Company) which is registered pursuant to Section 12 or subject to the
requirements of Section 15(d) of the Securities Exchange Act of 1934, or with any company
which is a registered investment company under the Investment Company Act of 1940. |
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(c) |
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Represents all shares as to which named individual possessed sole or shared voting or
investment power as of March 30, 2006. Includes shares held by, in the name of, or in trust
for, spouse and dependent children of named individual and other relatives living in the same
household, even if beneficial ownership has been disclaimed as to any of these shares by the
nominee or director. |
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(d) |
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The listed amounts include shares as to which certain directors and named executive
officers are beneficial owners but not the sole beneficial owners as follows: Mr. Ace holds
3,828 shares jointly with his wife, his wife holds 113, and 14,156 shares are held in the
name of Laceyville Hardware, of which Mr. Ace is owner; Mr. Belden is the beneficial owner of
2,130 shares held by the Companys 401(k) plan; Mr. Burgess wife holds 7,200 shares; Mr.
Cantwells wife holds 10,200 shares; Mr. DiCerbo holds 61,723 shares jointly with his wife,
89,881 shares are held in the name of the law partnership of DiCerbo and Palumbo, and his
wife holds 1,749 shares; Mr. Hirscheys wife holds 2,000 shares, and Mr. Hirschey holds
26,080 shares as Trustee for the Retirement Plan of Employees of Climax Manufacturing
Company; 86,576 shares are held by a limited partnership controlled by Mr. Kaplan, and 8,240
shares are held by a charitable foundation of which Mr. Kaplan serves as President,
Treasurer, and Director; Mr. Parente holds 10,000 shares as Trustee of the C.E. Parente Trust
U/A, his wife holds 3,000 shares, and 182,858 shares are held by a partnership controlled by
Mr. Parente; Mr. Patterson holds 4,760 shares jointly with his wife and 3,381 shares as
Trustee for the Wight and Patterson Retirement Plan; Mr. Pattons wife holds 2,800 shares;
Ms. Steele holds 37,622 shares jointly with her husband; |
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Mr. Tryniski is the beneficial owner of 444 shares held by the Companys 401(k) Plan; and
Mr. Wears holds 36,118 shares jointly with his wife, and his children hold 5,525 shares. |
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(e) |
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Includes shares that the following individuals currently have the right to acquire, or will
have the right to acquire within 60 days of March 30, 2006, through exercise of stock options
issued by the Company: Mr. Ace, 40,297 shares; Mr. Belden, 110,517 shares; Mr. Burgess,
61,848 shares; Mr. Cantwell, 34,528 shares; Mr. Dempsey, 111,794 shares; Mr. DiCerbo, 114,230
shares; Mr. Gabriel, 106,218 shares; Mr. Hirschey, 52,034 shares; Mr. Kaplan, 11,422 shares;
Mr. Kingsley, 5,027 shares; Mr. Parente, 19,187 shares; Mr. Patterson, 102,332 shares; Mr.
Patton, 64,830 shares; Ms. Steele, 26,903 shares; Mr. Tryniski, 14,404 shares; and Mr. Wears,
92,526 shares. These shares are included in the total number of shares outstanding for the
purpose of calculating the percentage ownership of the foregoing individuals and of the group
as a whole, but not for the purpose of calculating the percentage ownership of other
individuals listed in the foregoing table. |
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(f) |
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Pursuant to the terms of a Merger Agreement dated as of June 7, 2003 providing for the
merger of Grange National Banc Corp. (Grange) with and into the Company (which merger was
consummated in November 2003), the Company agreed to appoint two of Granges former
directors, Brian R. Ace and Sally A. Steele, to serve as members of its Board of Directors
for terms expiring at the 2005 and 2006 annual Shareholders meetings, respectively. |
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(g) |
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Pursuant to the terms of a Merger Agreement dated as of March 11, 2004 providing for the
merger of First Heritage Bank with and into the Bank (which merger was consummated in May
2004), the Company agreed to appoint one of First Heritage Banks former shareholders,
Charles E. Parente, to serve as a member of the Companys Board of Directors for a term
expiring at the 2007 annual Shareholders meeting. The Merger Agreement further provided
that, subject to the exercise of the Boards fiduciary duty, Mr. Parente would be nominated
for at least one additional three-year term upon expiration of his initial term, and that the
Board would recommend that the Companys Shareholders vote in favor of his re-election. |
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(h) |
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Pursuant to the terms of a Merger Agreement dated as of November 29, 2000 providing for the
merger of First Liberty Bank Corp. (First Liberty) with and into the Company (which merger
was consummated in May 2001), the Company agreed to appoint three of First Libertys former
directors, Saul Kaplan, Peter A. Sabia, and Harold Kaplan, to serve as members of its Board
of Directors for terms expiring at the 2002, 2003, and 2004 annual Shareholders meetings,
respectively. The Merger Agreement further provided that, subject to the exercise of the
Boards fiduciary duty, Messrs. Kaplan, Sabia, and Kaplan would be nominated for at least one
additional three-year term upon expiration of these initial terms, and that the Board would
recommend that the Companys Shareholders vote in favor of their re-election. Saul Kaplans
term of office expired as of the date of the 2005 Annual Meeting of Shareholders, and he did
not stand for re-election. Peter Sabias current term of office will expire as of the date
of the Meeting, and he will not stand for re-election. |
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(i) |
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Mr. Belden is currently a director of the Company; however, his term will expire at the
Meeting and he will not stand for re-election. As more fully described on page 16, Mr.
Belden will serve as the President and Chief Executive Officer until his retirement on July
31, 2006. |
7
BOARD COMPOSITION, MEETINGS, COMMITTEES, AND COMPENSATION
Independence
The Company has adopted a set of Corporate Governance Guidelines, a copy of which is available
on the Companys website at www.communitybankna.com and in print to any Shareholder who requests
it. The Corporate Governance Guidelines require that the Companys Board of Directors have at all
times a majority of directors who meet the criteria for independence established by the New York
Stock Exchange (NYSE), and the Board currently meets this requirement.
Under the NYSE rules, to be considered independent, the Board must determine that a director
does not have a direct or indirect material relationship with the Company. In making
determinations of independence, the Board of Directors uses categorical standards to assist it in
making independence determinations. Under these standards, absent other material relationships, a
director will be deemed to be independent unless within the preceding three years: (i) the director
was employed by the Company or receives $100,000 per year in direct compensation from the Company,
other than director and committee fees and pension or other forms of deferred compensation for
prior service, (ii) the director was a partner of or employed by the Companys independent auditor,
(iii) the director is part of an interlocking directorate in which an executive officer of the
Company serves on the compensation committee of another company that employs the director, (iv) the
director is an executive officer or employee of another company that makes payments to, or receives
payments from, the Company for property or services in an amount which, in any single fiscal year,
exceeds the greater of $1 million or 2% of the other companys consolidated gross revenues, or (v)
the director had an immediate family member in any of the categories in (i)-(iv).
The Board has determined that 11 of the 13 current directors are independent under the NYSE
standards. The independent directors are Brian R. Ace, John M. Burgess, Paul M. Cantwell, Jr.,
William M. Dempsey, James A. Gabriel, Lee T. Hirschey, Harold S. Kaplan, Charles E. Parente, David
C. Patterson, Peter A. Sabia, and Sally A. Steele. In determining whether a director is
independent, the Board relies on the stated categorical standards as the primary factor in
determining whether a director has any material relationship with the Company, but also considers
whether a director has any other relationships that would otherwise interfere with the exercise of
his or her independent judgment. During the course of a year, directors are expected to inform the
Board of any material changes in their circumstances or relationships that may impact their status
or designation by the Board as independent.
Pursuant to the Corporate Governance Guidelines, the Companys independent directors meet in
executive session at least quarterly, without the Companys management and non-independent
directors present. The director who presides at these meetings is determined by the Board on the
recommendation of the Nominating and Corporate Governance Committee.
Director Meeting Attendance
The Board of Directors held 12 regularly scheduled meetings and one special meeting during the
fiscal year ended December 31, 2005. During this period, each director of the Company attended at
least 75% of the aggregate of the total number of meetings of the Board and the total number of
meetings held by committees of the Board on which he or she served.
The Company encourages all directors to attend each annual meeting of Shareholders. All of
the then 13 incumbent directors attended the Companys last annual meeting of Shareholders held on
May 11, 2005.
8
Board Committees
Among its standing committees, the Board of the Bank has an Audit/Compliance/Risk Management
Committee which also serves as the Companys Audit Committee. As described more fully on page 24,
the Audit/Compliance/Risk Management Committee reviews internal and external audits of the Company
and the Bank and the adequacy of the Companys and the Banks accounting, financial, and compliance
controls, and investigates and makes recommendations to the Companys Board and the Banks Board
regarding the appointment of independent auditors. The Audit/Compliance/Risk Management Committee
held eight meetings during 2005, and its present members are Directors William M. Dempsey (Chair),
John M. Burgess, Lee T. Hirschey, and Charles E. Parente.
The Banks Board also has a Compensation Committee which reviews and makes recommendations to
the Banks Board regarding compensation adjustments and employee benefits to be instituted, and
which also serves as the Companys Compensation Committee. As described more fully on pages 20-22,
the Compensation Committee reviews the compensation of nonofficer employees in the aggregate, and
the salaries and performance of executive officers are reviewed individually. The Compensation
Committee held eight meetings in 2005, and its present members are Directors Lee T. Hirschey
(Chair), Brian R. Ace, David C. Patterson, and Peter A. Sabia.
The Company has a Nominating and Corporate Governance Committee which makes recommendations to
the Board for nominees to serve as directors. The Nominating and Corporate Governance Committee
held one meeting in 2005, and its present members are Directors William M. Dempsey (Chair), Brian
R. Ace, John M. Burgess, Lee T. Hirschey, and David C. Patterson. The Board has determined that
each of the Nominating and Corporate Governance Committees members is independent as defined by
the NYSE Rules.
The Nominating and Corporate Governance Committee will consider written recommendations from
Shareholders for nominees to serve on the Board that are sent to the Secretary of the Company at
the Companys main office. In considering candidates for the Board, the Nominating and Corporate
Governance Committee and the Board consider the entirety of each candidates credentials and do not
have any specific minimum qualifications that must be met by a nominee. Factors considered
include, but are not necessarily limited to, outstanding achievement in a candidates personal
career; broad experience; wisdom; integrity; ability to make independent, analytical inquiries;
understanding of the business environment; and willingness to devote adequate time to Board duties.
The Board believes that each director should have a basic understanding of (i) the principal
operational and financial objectives and plans and strategies of the Company, (ii) the results of
operations and financial condition of the Company and of any significant subsidiaries or business
segments, and (iii) the relative standing of the Company and its business segments in relation to
its competitors. Prior to nominating an existing director for re-election to the Board, the Board
and the Nominating and Corporate Governance Committee consider and review, among other relevant
factors, the existing directors meeting attendance and performance, length of Board service,
ability to meet regulatory independence requirements, and the experience, skills, and contributions
that the director brings to the Board. The Nominating and Corporate Governance Committee has
adopted a written charter setting forth its composition and responsibilities, a copy of which is
available at the Companys website at www.communitybankna.com and in print to any Shareholder who
requests it.
The President and Chief Executive Officer of the Company serves as an ex officio member of all
Board committees except the Audit/Compliance/Risk Management Committee, the Compensation Committee,
and the Nominating and Corporate Governance Committee, and receives no compensation for serving in
this capacity. Mr. Gabriel, as Chair of the Board, also serves as a member of all Board
9
Committees except the Audit/Compliance/Risk Management Committee, the Compensation Committee,
and the Nominating and Corporate Governance Committee.
Communication with Directors
Shareholders may communicate directly with the Board of Directors of the Company by sending
correspondence to the address shown below. The receipt of any such correspondence addressed to the
Board of Directors and the nature of its content will be reported at the next Board meeting and
appropriate action, if any, will be taken. If a Shareholder desires to communicate with a specific
director, the correspondence should be addressed to that director. Correspondence addressed to a
specific director will be delivered to the director promptly after receipt by the Company. The
director will review the correspondence received and, if appropriate, report the receipt of the
correspondence and the nature of its content to the Board of Directors at its next meeting, so that
the appropriate action, if any, may be taken.
Correspondence should be addressed to:
Community Bank System, Inc.
Attention: [Board of Directors or Specific Director]
5790 Widewaters Parkway
DeWitt, New York 13214-1883
Compensation of Directors
As directors of both the Company and the Bank, Board members receive an annual retainer of
$10,000, $750 for each Board meeting they attend, and $500 for each committee meeting they attend.
Mr. Belden does not receive an annual retainer or compensation for attending Board and committee
meetings. The Chair of the Board receives an all inclusive $55,000 retainer for serving in that
capacity. The Chair of the Audit/Compliance/Risk Management Committee receives an annual retainer
of $5,000; the Chairs of the Loan Committee, the Compensation Committee, and the
Strategic/Executive Committee each receive an annual retainer of $3,500; and the Chairs of the
Investment Committee, the Nominating and Corporate Governance Committee, the Operations/Technology
Committee, and the Trust Committee each receive an annual retainer of $1,000. The Company pays the
travel expenses incurred by each director in attending meetings of the Board.
Directors may elect to defer all or a portion of their director fees pursuant to a Deferred
Compensation Plan for Directors. Directors who elect to participate in the Plan designate the
percentage of their director fees which they wish to defer (the deferred fees) and the date to
which they wish to defer payment of benefits under the plan (the distribution date). The plan
administrator establishes an account for each participating director and credits to such account
(i) on the date a participating director would have otherwise received payment of his or her
deferred fees, the number of deferred shares of Company common stock which could have been
purchased with the deferred fees, and (ii) from time to time such additional number of deferred
shares which could have been purchased with any dividends which would have been received had shares
equal to the number of shares credited to the account actually been issued and outstanding. On the
distribution date, the participating director shall be entitled to receive shares of Company common
stock equal to the number of deferred shares credited to the directors account either in a lump
sum or in annual installments over a three, five or ten year period. The effect of the plan is to
permit directors to invest deferred director fees in stock of the Company, having the benefit of
any stock price appreciation and dividends as well as the risk of any decrease in the stock price.
To the extent that directors participate in the plan, the interests of participating directors will
be more closely associated with the interests of Shareholders in achieving growth in the Companys
stock price.
10
Consistent with the Blue Ribbon Report issued by the National Association of Corporate
Directors, which suggests that director compensation be structured so that it is specifically
aligned with the long-term interests of Shareholders, the Companys 2004 Long-Term Incentive
Compensation Program (the 2004 Incentive Plan) allows for the issuance of Non-Statutory Stock
Options to nonemployee directors. The Board believes that providing for the grant of Non-Statutory
Stock Options to nonemployee directors is in the best interests of the Company. In the spirit of
the Blue Ribbon Report, such a provision more closely aligns the interests of individual directors
with the long-term interests of the Companys Shareholders, and enables the Company to continue to
attract qualified individuals to serve on the Board. In particular, when directors receive
equity-based compensation such as stock options, their overall compensation is enhanced when the
market price of the Companys common stock increases and is adversely affected when the market
price of the Companys common stock decreases.
The 2004 Incentive Plan provides that each eligible nonemployee director is to receive an
option to purchase 2,320 shares of common stock on or about January 1st of his or her first year as
a director, and an option to purchase 4,000 shares on or about the date of the January Board
meeting each year thereafter. Each option granted to a nonemployee director is granted at an
option price per share equal to the market value per share of the Companys common stock on the
date of grant, and is fully exercisable on its date of grant, provided that shares of common stock
acquired pursuant to the exercise of such options may not be sold or otherwise transferred by a
director within six months of the grant. Each option is exercisable until the earlier of (i) ten
years from the date of grant, or (ii) termination of the optionees service on the Board for cause
(as defined in the 2004 Incentive Plan). Notwithstanding the foregoing, to the extent that the
Committee appointed by the Board to administer the 2004 Incentive Plan determines that grants may
be exempt from Section 16(b) of the Securities Exchange Act of 1934, as amended, the Non-Statutory
Stock Options granted to eligible nonemployee directors shall relate to a number of shares of
common stock to be determined based upon the financial performance of the Company. Such financial
performance shall be determined based upon factors including (but not limited to) the Companys
growth in earnings per share, asset quality, return on equity, and CAMELS rating (a measurement of
capital, assets, management, earnings, liquidity, and sensitivity utilized by the Office of the
Comptroller of the Currency, the Banks primary regulator). Pursuant to the 2004 Incentive Plan,
each eligible nonemployee director received an option to purchase 3,604 shares effective January
19, 2005.
In addition, in keeping with the spirit of the Blue Ribbon Report, effective January 1, 1996,
the Board adopted a Stock Balance Plan for nonemployee directors of the Company who have
completed at least six months of service as director. The plan establishes an account for each
eligible director. Amounts credited to those accounts reflect the value of 400 shares of the
Companys common stock for each year of service between 1981 and 1995 at the December 31, 1995
market value, plus an annual amount equal to 400 additional shares of common stock beginning in
1996, plus an annual earnings credit equal to the one-year average total return on the Companys
common stock. The crediting of additional units beginning in 1996 is subject to an adjustment
factor which reflects the Companys asset quality, return on equity, and CAMELS rating. The
account balance is payable to each director in the form of a lifetime annuity or, at the election
of the director, monthly installment payments over a three, five, or ten year period following the
later of age 55 or disassociation from the Board, is subject to a six-year vesting schedule, and is
forfeitable in the event of termination from the Board for cause.
The 2004 Incentive Plan allows the grant of Offset Options to directors. The effect of
these Offset Options is to permit the Company to reduce the grantees Stock Balance Plan account
balance by an amount equal to the growth in value of the Offset Options (i.e., the amount by which
the aggregate fair market value of the common stock underlying the Offset Options exceeds the
aggregate exercise price of the Offset Options) as of the date on which the directors account is
valued, provided that a directors account may not be reduced below zero. As such, the Offset
Options are not intended to materially change the level of compensation to participating directors
under the Stock Balance Plan, but are intended
11
to reduce the cost of director compensation to the Company. In the event that the growth in
value of a directors Offset Options is less than the value of the directors Stock Balance Plan
account as of the date that the Offset Options are exercised, the shortfall will be paid to the
director either in cash or, at the Companys option in the case of an exercise prior to retirement,
by the issuance of additional Offset Options. In the event that the growth in value of a
directors Offset Options exceeds the value of the directors Stock Balance Plan account, no
adjustment will be made.
CODE OF ETHICS
The Company has a Code of Ethics for its directors, officers and employees. The Code of
Ethics requires that individuals avoid conflicts of interest, comply with all laws and other legal
requirements, conduct business in an honest and ethical manner, and otherwise act with integrity
and in the best interests of the Company. In addition, the Code of Ethics requires individuals to
report illegal or unethical behavior they observe.
The Company also has adopted a Code of Ethics for Senior Executive Officers that applies to
its chief executive officer, chief financial officer, chief accounting officer and other senior
officers performing similar functions. This Code of Ethics is intended to promote honest and
ethical conduct, full and accurate reporting, and compliance with laws and regulations.
The text of each Code is posted on the Companys website at www.communitybankna.com and is
available in print to any Shareholder who requests it. The Company intends to report and post on
its website any amendment to or waiver from any provision in the Code of Ethics for Senior
Executive Officers as required by SEC rules.
12
COMPENSATION OF EXECUTIVE OFFICERS
The following table sets forth information concerning compensation paid to those persons who
served as chief executive officer (or in an equivalent capacity) during 2005 and to the other most
highly compensated executive officers whose annual salary and bonus earned during 2005 exceeded
$100,000.
SUMMARY COMPENSATION TABLE
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Long-Term |
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Annual Compensation |
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Compensation Awards |
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Other Annual |
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All Other |
Name and |
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Bonus ($) |
|
Compensation |
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|
Compensation |
Principal Position |
|
Year |
|
Salary ($) |
|
(1) |
|
($) (2) |
|
Stock Options (#) |
|
($) (3) |
Sanford A. Belden |
|
|
2005 |
|
|
|
539,634 |
|
|
|
269,817 |
|
|
|
5,829 |
|
|
|
67,359 |
|
|
|
358,647 |
|
President and Chief |
|
|
2004 |
|
|
|
522,648 |
|
|
|
261,324 |
|
|
|
4,860 |
|
|
|
43,158 |
|
|
|
399,847 |
|
Executive Officer |
|
|
2003 |
|
|
|
503,758 |
|
|
|
287,847 |
|
|
|
5,303 |
|
|
|
47,754 |
|
|
|
493,198 |
|
James A. Wears |
|
|
2005 |
|
|
|
235,655 |
|
|
|
70,697 |
|
|
|
6,984 |
|
|
|
23,532 |
|
|
|
154,674 |
|
President, New York Banking |
|
|
2004 |
|
|
|
228,238 |
|
|
|
68,471 |
|
|
|
5,285 |
|
|
|
14,676 |
|
|
|
118,886 |
|
|
|
|
2003 |
|
|
|
219,988 |
|
|
|
89,557 |
|
|
|
4,676 |
|
|
|
15,114 |
|
|
|
87,546 |
|
Michael A. Patton |
|
|
2005 |
|
|
|
235,655 |
|
|
|
70,697 |
|
|
|
514 |
|
|
|
23,532 |
|
|
|
146,084 |
|
President, Financial Services |
|
|
2004 |
|
|
|
228,238 |
|
|
|
68,471 |
|
|
|
3,491 |
|
|
|
14,676 |
|
|
|
76,419 |
|
|
|
|
2003 |
|
|
|
219,988 |
|
|
|
89,557 |
|
|
|
3,512 |
|
|
|
15,114 |
|
|
|
99,679 |
|
Mark E. Tryniski (4) |
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|
2005 |
|
|
|
300,000 |
|
|
|
90,000 |
|
|
|
6,479 |
|
|
|
12,674 |
|
|
|
26,982 |
|
Executive Vice President/ |
|
|
2004 |
|
|
|
250,002 |
|
|
|
75,000 |
|
|
|
5,368 |
|
|
|
14,676 |
|
|
|
17,359 |
|
Chief Operating Officer |
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2003 |
|
|
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129,808 |
|
|
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53,432 |
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|
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2,125 |
|
|
|
0 |
|
|
|
277 |
|
Scott A. Kingsley (4) |
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|
2005 |
|
|
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245,000 |
|
|
|
73,500 |
|
|
|
0 |
|
|
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10,139 |
|
|
|
15,858 |
|
Executive Vice President, |
|
|
2004 |
|
|
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94,904 |
|
|
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29,328 |
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0 |
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0 |
|
|
|
30 |
|
Chief Financial Officer |
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(1) |
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The amounts shown in this column for Messrs. Belden, Wears, Patton, Tryniski, and
Kingsley reflect payments under the Companys Management Incentive Plan, an annual cash award plan
based on performance and designed to provide incentives for employees. |
|
(2) |
|
The amounts disclosed in this column include the reportable value of the personal use of
Company-owned vehicles for Messrs. Belden, Wears, Patton, Tryniski, and Kingsley. |
|
(3) |
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The amounts in this column include: (a) the value of group term life insurance benefits in
excess of $50,000 under a plan available to all full-time employees for which Messrs. Belden,
Wears, Patton, Tryniski, and Kingsley received $4,357, $2,173, $3,335, $990, and $312 in 2005,
respectively; (b) Company contributions to the Employee Savings and Retirement Plan, a defined
contribution plan, amounting to $6,300 for Mr. Belden, $6,300 for Mr. Wears, $6,300 for Mr. Patton,
$3,300 for Mr. Tryniski, and $1,539 for Mr. Kingsley in 2005; (c) Company contributions under the
Companys Deferred Compensation Plan, amounting to $26,753 for Mr. Belden, $12,640 for Mr. Wears,
$12,646 for Mr. Patton, and $7,949 for Mr. Tryniski in 2005; and (d) the expense associated with
supplemental retirement plans, amounting to $321,237 for Mr. Belden, $133,561 for Mr. Wears,
$123,803 for Mr. Patton, $14,743 for Mr. Tryniski, and $14,007 for Mr. Kingsley in 2005. The
Company does not maintain any split-dollar arrangements for the named executive officers. |
|
(4) |
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Mr. Tryniski joined the Company in June 2003. Mr. Kingsley joined the Company in August
2004. |
13
OPTION/SAR GRANTS IN LAST FISCAL YEAR
The following table provides further information on grants of stock options pursuant to the
2004 Incentive Plan in fiscal year 2005 to the named executives as reflected in the Summary
Compensation Table on page 13.
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% of Total |
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Options |
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Granted to |
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Exercise |
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Market |
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Potential Realizable Value at |
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Employees |
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or Base |
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Value on |
|
Assumed Annual Rates of Stock Price |
|
|
Options |
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in Fiscal |
|
Price |
|
Expiration |
|
Grant Date |
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Appreciation for Option Term($) |
Name |
|
Granted (#) |
|
Year |
|
($/Sh) |
|
Date |
|
($/Sh) |
|
5% |
|
10% |
Sanford A. Belden |
|
|
33,121 |
|
|
|
5.71 |
% |
|
|
24.84 |
|
|
|
1/19/15 |
|
|
|
24.84 |
|
|
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517,408 |
|
|
|
1,311,213 |
|
Sanford A. Belden |
|
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34,238 |
|
|
|
5.91 |
% |
|
|
23.04 |
|
|
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12/21/15 |
|
|
|
23.04 |
|
|
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496,099 |
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|
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1,257,213 |
|
James A. Wears |
|
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11,571 |
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|
|
2.00 |
% |
|
|
24.84 |
|
|
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1/19/15 |
|
|
|
24.84 |
|
|
|
180,759 |
|
|
|
458,080 |
|
James A. Wears |
|
|
11,961 |
|
|
|
2.06 |
% |
|
|
23.04 |
|
|
|
12/21/15 |
|
|
|
23.04 |
|
|
|
173,312 |
|
|
|
439,206 |
|
Michael A. Patton |
|
|
11,571 |
|
|
|
2.00 |
% |
|
|
24.84 |
|
|
|
1/19/15 |
|
|
|
24.84 |
|
|
|
180,759 |
|
|
|
458,080 |
|
Michael A. Patton |
|
|
11,961 |
|
|
|
2.06 |
% |
|
|
23.04 |
|
|
|
12/21/15 |
|
|
|
23.04 |
|
|
|
173,312 |
|
|
|
439,206 |
|
Mark E. Tryniski |
|
|
12,674 |
|
|
|
2.19 |
% |
|
|
24.84 |
|
|
|
1/19/15 |
|
|
|
24.84 |
|
|
|
197,990 |
|
|
|
501,745 |
|
Scott A. Kingsley |
|
|
10,139 |
|
|
|
1.75 |
% |
|
|
24.84 |
|
|
|
1/19/15 |
|
|
|
24.84 |
|
|
|
158,389 |
|
|
|
401,389 |
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Effective January 19, 2005, the Board of Directors issued incentive stock options to
Messrs. Belden, Wears, Patton, Tryniski and Kingsley at the then current market price of $24.84 per
share. Such options become exercisable over the course of five years, with one-fifth of the
options becoming exercisable on January 1, 2006, 2007, 2008, 2009, and 2010. Effective December
21, 2005, the Board of Directors issued non-statutory stock options to Messrs. Belden, Wears, and
Patton at the then current market price of $23.04 per share. Such options were issued in
connection with these executives anticipated retirement pursuant to the Companys announced
succession plan, in lieu of options that would normally have been issued in January 2006, and were
exercisable as of the date of their issuance.
AGGREGATED OPTION/SAR EXERCISES IN LAST FISCAL YEAR
AND FISCAL YEAREND OPTION/SAR VALUES
The following table provides information for the named executive officers, with respect to (i)
stock options exercised in fiscal year 2005, (ii) the number of stock options held at the end of
fiscal year 2005, and (iii) the value of in-the-money stock options held at the end of fiscal year
2005.
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|
|
|
|
|
|
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|
|
|
|
|
Number of Unexercised |
|
Value of Unexercised |
|
|
Shares |
|
|
|
|
|
Options |
|
In-the-Money Options |
|
|
Acquired on |
|
Value |
|
at 12/31/05 (#) |
|
at 12/31/05 ($) (1) |
Name |
|
Exercise (#) |
|
Realized ($) |
|
Exercisable |
|
Unexercisable |
|
Exercisable |
|
Unexercisable |
Sanford A. Belden |
|
|
37,632 |
|
|
|
347,221 |
|
|
|
175,763 |
|
|
|
0 |
|
|
|
541,133 |
|
|
|
0 |
|
James A. Wears |
|
|
22,736 |
|
|
|
211,017 |
|
|
|
92,526 |
|
|
|
0 |
|
|
|
434,225 |
|
|
|
0 |
|
Michael A. Patton |
|
|
44,710 |
|
|
|
465,284 |
|
|
|
64,830 |
|
|
|
0 |
|
|
|
213,349 |
|
|
|
0 |
|
Mark E. Tryniski |
|
|
0 |
|
|
|
0 |
|
|
|
8,934 |
|
|
|
33,416 |
|
|
|
21,570 |
|
|
|
32,355 |
|
Scott A. Kingsley |
|
|
0 |
|
|
|
0 |
|
|
|
3,000 |
|
|
|
22,139 |
|
|
|
60 |
|
|
|
240 |
|
|
|
|
(1) |
|
Based on the closing price of the Companys common stock on December 31, 2005
of $22.55 per share. |
14
PENSION PLAN INFORMATION
The Company maintains a noncontributory defined benefit pension plan which is funded by the
Company and administered by a committee appointed by the Board of Directors. The plan covers all
employees of the Company who have completed one full year of continuous service, other than
employees covered by a collective bargaining agreement (unless such collective bargaining agreement
expressly provides for plan coverage).
The plan includes two types of benefit formulas: a traditional formula and a cash balance
formula. The plan also includes certain minimum benefit and supplemental benefit provisions. An
eligible participant earns benefits under either the traditional formula or the cash balance
formula (subject to any applicable minimum or supplemental benefit provisions). Messrs. Wears and
Patton are covered under the traditional formula and Messrs. Belden, Tryniski, and Kingsley are
covered under the cash balance formula. Each is covered by one or more minimum or supplemental
benefit provisions.
Under the traditional formula, eligible participants generally accrue benefits based on the
participants service and the participants average annual compensation for the highest consecutive
five years of plan participation. Pension benefits earned under the traditional formula may be
distributed as a lump sum or as an annuity. The following table sets forth the estimated annual
benefits under the plans traditional formula adopted for post-1988 years of service, payable upon
retirement at age 65 in the form of a single life annuity. The amounts are not subject to any
deduction for Social Security. For purposes of calculating the benefit, an employee may not be
credited with more than 35 years of service.
PENSION PLAN TABLE
YEARS OF SERVICE
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Highest Five |
|
|
|
|
|
|
|
|
|
|
Year Average |
|
|
|
|
|
|
|
|
|
|
Compensation (1) |
|
15 |
|
20 |
|
25 |
|
30 |
|
35 |
100,000 |
|
|
18,512 |
|
|
|
24,682 |
|
|
|
30,853 |
|
|
|
37,023 |
|
|
|
43,194 |
|
150,000 |
|
|
30,137 |
|
|
|
40,182 |
|
|
|
50,228 |
|
|
|
60,273 |
|
|
|
70,319 |
|
200,000 |
|
|
41,762 |
|
|
|
55,682 |
|
|
|
69,603 |
|
|
|
83,523 |
|
|
|
97,444 |
|
250,000 |
|
|
44,087 |
|
|
|
58,782 |
|
|
|
73,478 |
|
|
|
88,173 |
|
|
|
102,869 |
|
300,000 |
|
|
44,087 |
|
|
|
58,782 |
|
|
|
73,478 |
|
|
|
88,173 |
|
|
|
102,869 |
|
350,000 |
|
|
44,087 |
|
|
|
58,782 |
|
|
|
73,478 |
|
|
|
88,173 |
|
|
|
102,869 |
|
400,000 |
|
|
44,087 |
|
|
|
58,782 |
|
|
|
73,478 |
|
|
|
88,173 |
|
|
|
102,869 |
|
|
|
|
(1) |
|
For 2005, the Internal Revenue Code limits the total compensation that may
be taken into account in calculating benefits to $210,000. |
The base salary and cash award amounts in the Summary Compensation Table on page 13 reflect
the covered compensation under the plan for Messrs. Wears and Patton, each of whom was credited
with 34 years of service under the plan as of his retirement effective December 31, 2005. The
estimated annual benefits payable upon retirement at normal retirement age under the traditional
formula (and applicable minimum and supplemental benefit provisions) for Messrs. Wears and Patton
would have been $178,508 and $168,725, respectively. In connection with their retirement, Messrs.
Wears and Patton received lump
15
sump benefit payments of $1,346,076 and $1,567,924, respectively, pursuant to the plans lump
sum distribution option.
Under the cash balance formula, benefits are expressed in the form of a hypothetical account
balance. Each year a participants cash balance account is increased by (i) service credits based
on the participants covered compensation and compensation in excess of the Social Security taxable
wage base for that year, and (ii) interest credits based on the participants account balance as of
the end of the prior year. Service credits accrue at a rate between 5 percent and 6.10 percent,
based on the participants age and date of participation. Pension benefits earned under the cash
balance formula may be distributed as a lump sum or as an annuity. The estimated annual benefits
payable upon retirement at normal retirement age under the cash balance formula (and applicable
minimum and supplemental benefit provisions) for Messrs. Tryniski and Kingsley are $80,018 and
$91,959, respectively. As described below, Mr. Belden is scheduled to retire on July 31, 2006.
The estimated annual benefit payable to Mr. Belden upon retirement as of that date under the cash
balance formula (and applicable minimum and supplemental benefit provisions) is $175,000.
In addition to benefits under the tax-qualified defined benefit pension plan, Messrs. Belden,
Wears, Patton, Tryniski and Kingsley earned supplemental retirement benefits pursuant to individual
nonqualified supplemental retirement plan agreements (described on pages 19-20 below).
Employment Agreements
Sanford A. Belden. The Company has an employment agreement with Mr. Belden that (as
amended effective December 1, 2005 in furtherance of the Companys succession plan) provides for
his employment as the Companys President and Chief Executive Officer until July 31, 2006. The
agreement provides that during the period from March 1, 2004 through December 31, 2004, the Company
shall pay Mr. Belden a base salary at the annual rate in effect on February 29, 2004, which was
$522,648. Mr. Beldens base salary for calendar years after 2004 shall be increased at the same
rate as the rate applied by the Company in its merit pool for salary increases to be paid for the
applicable calendar year. The agreement may be terminated by the Board for cause at any time, and
shall terminate upon Mr. Beldens death or disability. If Mr. Beldens employment is terminated by
the Company prior to July 31, 2006 for reasons other than cause, death, or disability, Mr. Belden
will be entitled to severance pay equal to the greater of (i) the sum of Mr. Beldens annual base
salary at the time of the termination and the most recent payment to Mr. Belden under the Companys
Management Incentive Plan, or (ii) amounts of base salary and expected Management Incentive Plan
payments that otherwise would have been payable to Mr. Belden through the unexpired term of his
employment (provided that in the event that Mr. Beldens involuntary termination without cause
occurs under circumstances entitling him to the change in control benefits described in the
following paragraph, the foregoing severance pay shall be reduced by the consulting fee payments to
be made to Mr. Belden as described below). In addition, Mr. Belden will be permitted to dispose of
any restricted stock previously granted to him, all of his stock options will become fully
exercisable, and the Company will cover Mr. Belden and his eligible dependents under all benefit
plans and programs available to its retired employees. Upon Mr. Beldens retirement on July 31,
2006, the Company will enter into a separate consulting agreement with him, pursuant to which the
Company will retain him as a consultant for a period of 36 months at a compensation rate of $4,000
per month.
If Mr. Beldens employment is terminated for reasons other than cause, death, or disability
within two years following a change of control, or if Mr. Belden voluntarily resigns during this
period based upon an involuntary and material adverse change in his title, duties,
responsibilities, working conditions, total
16
remuneration, or the geographic location of his assignment, the Company will retain him as a
consultant for three years at an annual consulting fee equal to his base salary plus the award to
Mr. Belden under the Management Incentive Plan for the year immediately preceding the change in
control, will reimburse him for any loss incurred on the sale of his home, will permit him to
dispose of any restricted stock previously granted to him, and all of his stock options will become
fully exercisable. As an alternative to retaining Mr. Belden as a consultant for a three-year
period following a change of control, the Board of Directors may elect, in its sole discretion, to
pay all benefits due to Mr. Belden in a single lump sum payment within 90 days following the change
of control and Mr. Beldens termination of employment. The agreement provides that the amount of
any lump sum change in control payment made to Mr. Belden will be grossed up to hold Mr. Belden
harmless from all income and excise tax liability attributable to the payment.
James A. Wears. The Company entered into a separation agreement with Mr. Wears
effective as of his retirement on December 31, 2005. Mr. Wearss prior employment agreement with
the Company had provided for his employment until December 31, 2007. In consideration of his
voluntary early retirement in furtherance of the Companys succession plan, the Company agreed to
pay Mr. Wears $611,265 in three installments in July 2006, January 2007 and January 2008, with
interest at the rate of 4% on the unpaid amount. The Company also agreed to (a) amend the basic
formula for Mr. Wearss supplemental retirement benefit to provide that Mr. Wears will be deemed to
have retired on December 31, 2007 for purposes of determining supplemental retirement benefits; (b)
grant Mr. Wears options that would have been granted to him in 2006 under the 2004 Incentive Plan
as if he had been employed through February 2006; (c) treat Mr. Wears as having retired in good
standing (and, as such, to treat all of his stock options as fully vested); and (d) transfer to Mr.
Wears ownership of the Company-owned vehicle used by him.
Michael A. Patton. The Company entered into a separation agreement with Mr. Patton
effective as of his retirement on December 31, 2005. Mr. Pattons prior employment agreement with
the Company had provided for his employment until December 31, 2007. In consideration of his
voluntary early retirement in furtherance of the Companys succession plan, the Company agreed to
pay Mr. Patton a lump sum payment of $511,265. The Company also agreed to (a) amend the basic
formula for Mr. Pattons supplemental retirement benefit to provide that Mr. Patton will be deemed
to have retired on December 31, 2007 for purposes of determining supplemental retirement benefits;
(b) grant Mr. Patton options that would have been granted to him in 2006 under the 2004 Incentive
Plan as if he had been employed through February 2006; (c) treat Mr. Patton as having retired in
good standing (and, as such, to treat all of his stock options as fully vested); and (d) transfer
to Mr. Patton ownership of the Company-owned vehicle used by him.
Mark E. Tryniski. The Company has an employment agreement with Mr. Tryniski providing
for his continued employment until December 31, 2008. The agreement provides that during the
period from December 1, 2005 until the date on which he assumes the duties of President and Chief
Executive Officer, the Company will pay Mr. Tryniski a base salary of $325,000. Upon Mr.
Tryniskis assumption of the duties of President and Chief Executive Officer, the Company shall pay
Mr. Tryniski a base salary at an annual rate of at least $400,000, with his base salary for
calendar years after 2006 to be adjusted in accordance with the Companys regular payroll practices
for executive employees. The agreement may be terminated by the Company for cause at any time, and
shall terminate upon Mr. Tryniskis death or disability. The agreement provides for severance pay
in the event of a termination for reasons other than cause, death, or disability, or if Mr.
Tryniski is not appointed as President and Chief Executive Officer upon Mr. Beldens retirement,
equal to the greater of (i) 200% of the sum of Mr. Tryniskis annual base salary at the time of
termination and the most recent payment to him under the Companys Management Incentive Plan, or
(ii) amounts of base salary and expected Management Incentive Plan payments payable to Mr. Tryniski
through the unexpired term of his employment. In addition, if the agreement is not renewed at the
end of its term (other than by reason of Mr. Tryniskis refusal to negotiate or rejection of a
17
bona fide offer from the Company), Mr. Tryniski is entitled to severance pay equal to 200% of
the sum of his then current base salary plus the most recent payment to him under the Management
Incentive Plan.
If Mr. Tryniskis employment is terminated for reasons other than cause, death, or disability
within two years following a change of control or if Mr. Tryniski voluntarily resigns during this
period based upon an involuntary and material adverse change in his title, duties,
responsibilities, working conditions, total remuneration, or the geographic location of his
assignment, the Company will retain him as a consultant for three years at an annual consulting fee
equal to his then current base salary plus the award to Mr. Tryniski under the Management Incentive
Plan for the year immediately preceding the change in control, will permit him to dispose of any
restricted stock previously granted to him, and all of his stock options will become fully
exercisable. As an alternative to paying change of control benefits to Mr. Tryniski over a
three-year period, the Board of Directors may elect, in its sole discretion, to pay all benefits
due to Mr. Tryniski in a single lump sum payment within 90 days following the change of control and
Mr. Tryniskis termination of employment. In such event, the amount of the lump sum payment will
be increased to hold Mr. Tryniski harmless from all income and excise tax liability attributable to
the lump sum payment.
Scott A. Kingsley. The Company has an employment agreement with Mr. Kingsley
providing for his continued employment until December 31, 2007. The agreement provides that during
the period from December 31, 2004 to December 31, 2007, the Company shall pay Mr. Kingsley a base
salary at an annual rate of at least $235,000, with his base salary for calendar years after 2004
to be adjusted in accordance with the Companys regular payroll practices for executive employees.
The agreement may be terminated by the Company for cause at any time, and shall terminate upon Mr.
Kingsleys death or disability. The agreement provides for severance pay, in the event of a
termination for reasons other than cause, death, or disability, equal to the greater of (i) the
sum of Mr. Kingsleys annual base salary at the time of termination and the most recent payment to
him under the Companys Management Incentive Plan, or (ii) amounts of base salary and expected
Management Incentive Plan payments payable to Mr. Kingsley through the unexpired term of his
employment. In addition, if the agreement is not renewed at the end of its term (other than by
reason of Mr. Kingsleys refusal to negotiate or rejection of a bona fide offer from the Company),
Mr. Kingsley is entitled to severance pay equal to 175% of the sum of his then current base salary
plus the most recent payment to him under the Management Incentive Plan.
If Mr. Kingsleys employment is terminated for reasons other than cause, death, or disability
within two years following a change of control, or if Mr. Kingsley voluntarily resigns during this
period based upon an involuntary and material adverse change in his title, duties,
responsibilities, working conditions, total remuneration, or the geographic location of his
assignment, the Company will retain him as a consultant for three years at an annual consulting fee
equal to his then current base salary plus the award to Mr. Kingsley under the Management Incentive
Plan for the year immediately preceding the change in control, will permit him to dispose of any
restricted stock previously granted to him, and all of his stock options will become fully
exercisable. As an alternative to paying change of control benefits to Mr. Kingsley over a
three-year period, the Board of Directors may elect, in its sole discretion, to pay all benefits
due to Mr. Kingsley in a single lump sum payment within 90 days following the change of control and
Mr. Kingsleys termination of employment. In such event, the amount of the lump sum payment will
be increased to hold Mr. Kingsley harmless from all income and excise tax liability attributable to
the lump sum payment.
18
Supplemental Retirement Plan Agreements
The Company has supplemental retirement plan agreements with Messrs. Belden, Wears, Patton,
Tryniski, and Kingsley.
Sanford A. Belden. Under Mr. Beldens supplemental retirement plan agreement, the
Company must provide Mr. Belden with an annual supplemental retirement benefit equal to the product
of (i) 5% times Mr. Beldens number of years of service, considering only the first ten years of
service, plus 2% times Mr. Beldens number of years of service in excess of ten years, times (ii)
his final average salary and cash incentive payment. Unless Mr. Belden voluntarily terminates his
employment prior to July 1, 2006, the amount of Mr. Beldens annual supplemental retirement
benefits shall not be less than what would be calculated if he remained employed pursuant to his
employment agreement through December 31, 2007 and received the base salary, including increases,
and Management Incentive Plan payments (assuming a minimum incentive payment equal to 50% of base
salary under the Companys Management Incentive Plan) contemplated by the employment agreement.
The supplemental retirement benefit is reduced by the benefit payable under the Companys pension
plan, 50% of Mr. Beldens Social Security benefit, and Company contributions on Mr. Beldens behalf
and earnings attributable thereto under the Companys 401(k) Employee Stock Ownership Plan and
Deferred Compensation Plan for Certain Executive Employees. The supplemental retirement benefit is
payable upon the later of Mr. Beldens cessation of employment with the Company or his receipt of
the final payment due under his employment agreement, generally in the form of an actuarially
reduced joint and 100% survivor benefit. Benefits payable in another form are subject to the same
actuarial adjustments as benefits under the Companys pension plan.
Notwithstanding the foregoing, if Mr. Beldens employment is terminated for reasons other than
cause, death or disability within two years following a change of control, or if Mr. Belden
voluntarily resigns during this period based upon an involuntary and material adverse change in his
title, duties, responsibilities, working conditions, total remuneration, or the geographic location
of his assignment, the Company must (for purposes of determining his supplemental retirement
benefit described above) (i) credit Mr. Belden with additional years of service equal to the
greater of three years of service or the years of service he is retained as a consultant under the
terms of his employment agreement, (ii) credit Mr. Belden with two additional years of service, and
(iii) determine Mr. Beldens final five year average compensation as described above by considering
the years he is retained as a consultant under the terms of the employment agreement as service
that precedes his termination and considering amounts paid to him during that period as salary and
cash incentive payments. If the Board of Directors elects to pay Mr. Beldens change in control
benefit under his employment agreement in a lump sum, the Company will pay his supplemental
retirement benefit in an actuarial equivalent single lump sum payment within 90 days following the
change of control and his termination of employment. The amount of any lump sum change in control
payment made to Mr. Belden will be grossed up to hold Mr. Belden harmless from all income and
excise tax liability attributable to the payment.
James A. Wears and Michael A. Patton. Under the supplemental retirement plan
agreements for Messrs. Wears and Patton, the Company shall pay the employee an annual supplemental
retirement benefit equal to the excess (if any) of (i) the annual benefit that the employee would
have earned pursuant to the Companys pension plan if (a) 100% of the employees annual
compensation that is disregarded for pension plan purposes solely because of the limit imposed by
Internal Revenue Code Section 401(a)(17) is added to the amount of the employees annual
compensation actually taken into account pursuant to the pension plan and (b) Internal Revenue Code
Section 415 is disregarded, minus (ii) the annual benefit actually payable to the employee pursuant
to the pension plan. The supplemental retirement benefit is payable upon the later of the
employees cessation of employment with the Company or his receipt of the final payment due under
his employment agreement. The benefit is payable in the form of an actuarially
19
reduced joint and 50% survivor benefit, provided that benefits payable in another form are
subject to the same actuarial adjustments as benefits under the Companys pension plan. Pursuant
to the separation agreements described on page 17, the supplemental retirement plan agreements for
Messrs. Wears and Patton were amended to provide that the employee will be deemed to have retired
on December 31, 2007 for purposes of calculating his supplemental retirement benefit.
Mark E. Tryniski and Scott A. Kingsley. Under the supplemental retirement plan
agreements for Messrs. Tryniski and Kingsley, the Company shall pay the employee an annual
supplemental retirement benefit equal to the excess (if any) of (i) the annual benefit that he
would have earned pursuant to the Companys pension plan if (a) 100% of his annual compensation
that is disregarded for pension plan purposes solely because of the limit imposed by Internal
Revenue Code Section 401(a)(17) is added to the amount of his annual compensation actually taken
into account pursuant to the pension plan and (b) Internal Revenue Code Section 415 is disregarded,
minus (ii) the annual benefit actually payable to him pursuant to the pension plan. The
supplemental retirement benefit is payable upon the later of the employees cessation of employment
with the Company, his receipt of the final payment due under his employment agreement, or his
attainment of age 55. The benefit is payable in the form of an actuarially reduced joint and 50%
survivor benefit, provided that benefits payable in another form are subject to the same actuarial
adjustments as benefits under the Companys pension plan.
REPORT OF THE COMPENSATION COMMITTEE
ON EXECUTIVE COMPENSATION
The Company has adopted a multi-faceted approach towards compensating all of its employees,
including senior management. The underlying philosophy and description of major components of the
total compensation program are described below.
Philosophy
The total compensation program is intended to align compensation with business objectives and
enable the Company to attract and retain individuals who are contributing to the long-term success
of the Company. Towards this end:
The Company pays competitively. The Company regularly compares its cash, equity and
benefits based compensation practices with those of other companies of similar size, operating in
similar geographic market areas, many of which are represented in the stock performance graph
included on page 23, and establishes compensation parameters based on that review.
The Company encourages teamwork. The Company recognizes that its long-term success
results from the coordinated efforts of employees working towards common, well established
objectives. While individual accomplishments are encouraged and rewarded, the performance of the
Company is a determining factor in total compensation opportunities.
The Company strives for fairness in the administration of pay. The Company strives to
ensure that compensation levels accurately reflect the level of accountability that each individual
has within the Company; employees are informed of the total compensation program; decisions made
regarding individual performance which affect compensation matters are based upon an objective
assessment of performance; and all employees have equal access to positions within the Company
which provide for increased levels of total compensation.
20
The process of assessing performance involves the following:
1. Prior to the beginning of each fiscal year, the Chief Executive Officer establishes and
distributes written goals, which must be approved by the full Board. Those goals include specific
financial targets relative to earnings and asset quality. The Company strives to achieve financial
results which are in the upper third of the results published by its peer group.
2. Individuals at each successive level of management establish written goals, which must be
approved by their respective managers.
3. All goals are reviewed on an ongoing basis to ensure that the Company is responding to
changes in the marketplace and economic climate, and that accomplishment of retained goals is
ensured.
4. At the end of the fiscal year, performance is evaluated against goals and other key
position responsibilities. Such evaluations affect decisions on salary, cash incentive, and
stock option matters.
Compensation Programs
The Company defines itself as a super-community bank which provides products of a more
comprehensive and advanced nature than those offered by smaller institutions, while simultaneously
providing a level of service which exceeds the service quality delivered by larger regional and
money center organizations. The delivery of those products and services, in ways that enhance
Shareholder value, requires that the Company attract key people, promote teamwork, and reward
results. In furtherance of those requirements, the Company maintains the following compensation
programs.
Cash-Based Compensation
Salary. The Company sets base salaries for employees by reviewing the total cash
compensation opportunities for competitive positions in the market. In order to more closely align
employee compensation to the Companys performance, the Company uses a combination of competitive
base salaries and performance incentive opportunities to provide for total compensation that may
exceed those in comparable companies which do not generate comparable financial results.
Management Incentive Plan. The Company maintains an annual incentive plan in which
31% of its employees participate. The Companys performance to targeted asset quality, growth in
earnings per share, and CAMELS rating, which targets are approved by the Board, triggers the
payment of cash awards for all employees in this group. Award levels, which amount to a percentage
of salary, have been established for different organizational levels within the Company. For Mr.
Belden, 100% of his award is determined by the Companys performance relative to the financial
targets described above. For Messrs. Wears, Patton, Tryniski, and Kingsley, 80% of their respective
award opportunities reflect the Companys performance relative to the financial targets, and 20% of
their respective award opportunities reflect performance to other quantitative and qualitative
goals specific to their areas of responsibility.
Equity-Based Compensation
Stock Option Program. The purpose of this program is to provide additional incentives
to employees to work to maximize Shareholder value. The option program serves as an effective tool
in recruiting key individuals and utilizes vesting periods to encourage these individuals to
continue in the employ of the Company. The Board frequently awards options in years during which
the Company has
21
achieved its financial targets. The number of stock options issued generally reflects a
percentage of salary; and various percentages have been established for different organizational
levels within the Company.
Restricted Stock. The Company has, on occasion, issued limited amounts of restricted
stock to individuals to support a variety of business objectives. Examples include: performance
unit shares have been issued in start-up and turnaround assignments, with vesting schedules tied to
specific performance criteria; and restricted shares have been issued to employees for
extraordinary service in consummating acquisitions.
The Company believes that the use of equity-based compensation such as stock options
and restricted stock is important in that it aligns the interests of key personnel with
those of the Shareholders. In particular, when personnel receive equity-based compensation,
their overall compensation is enhanced when the market price of the Companys common stock
increases and is adversely affected when the market price of the Companys common stock
decreases.
CEO Compensation
In December 2005, the full Board formally reviewed Mr. Beldens performance for fiscal year
2005, his twelfth full year as the Companys President and CEO. Having determined that the
Companys level of performance relative to the majority of its previously approved annual and
long-term financial targets had been surpassed, the Board, operating under the terms of the
Management Incentive Plan disclosed in this Report, authorized the payment of Mr. Beldens cash
award for 2005, which amounted to $269,817. Mr. Beldens $539,634 base salary level for 2005 is
well supported by competitive wage survey data, and the increase over his 2004 base salary level is
well supported by the Companys strategic accomplishments and financial performance during the 2004
evaluation period.
The foregoing report has been provided by Lee T. Hirschey (Chair), Brian R. Ace, David C.
Patterson, and Peter A. Sabia, members of the Compensation Committee. The Board has determined
that each of the Compensation Committees members is independent as defined by the NYSE Rules.
The Compensation Committee has adopted a written charter setting forth its composition and
responsibilities, a copy of which is available at the Companys
website at www.communitybankna.com
and in print to any Shareholder who requests it.
22
Stock Performance Graph
The following graph compares cumulative total shareholder returns on the Companys common
stock over the last five fiscal years to the S&P SmallCap Commercial Banks Index, the Nasdaq Bank
Index, the S&P 600 SmallCap Index (of which the Company became a member in 2004), and the Russell
2000 Index (of which the Company became a member in 2003). Total return values were calculated as
of December 31 of each indicated year assuming a $100 investment on December 31, 2000 and
reinvestment of dividends.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2000 |
|
2001 |
|
2002 |
|
2003 |
|
2004 |
|
2005 |
Community Bank System, Inc. |
|
|
100.00 |
|
|
|
110.09 |
|
|
|
136.59 |
|
|
|
220.11 |
|
|
|
260.84 |
|
|
|
214.97 |
|
S&P SmallCap Commercial Banks Index |
|
|
100.00 |
|
|
|
114.50 |
|
|
|
122.60 |
|
|
|
164.29 |
|
|
|
199.33 |
|
|
|
181.53 |
|
Nasdaq Bank Index |
|
|
100.00 |
|
|
|
112.68 |
|
|
|
120.50 |
|
|
|
160.29 |
|
|
|
182.16 |
|
|
|
178.65 |
|
S&P 600 SmallCap Index |
|
|
100.00 |
|
|
|
106.54 |
|
|
|
90.96 |
|
|
|
126.23 |
|
|
|
154.83 |
|
|
|
166.75 |
|
Russell 2000 Index |
|
|
100.00 |
|
|
|
102.63 |
|
|
|
81.63 |
|
|
|
120.22 |
|
|
|
142.36 |
|
|
|
148.94 |
|
23
AUDIT COMMITTEE REPORT
In accordance with its written charter adopted by the Board of Directors, a copy of which is
available at the Companys website at www.communitybankna.com and in print to any Shareholder who
requests it, the Banks Audit/Compliance/Risk Management Committee (which also serves as the
Companys Audit Committee) assists the Board in fulfilling its responsibility for oversight of the
quality and integrity of the accounting, auditing, and financial reporting practices of the Company
and the Bank. The Committee reviews internal and external audits of the Company and the Bank and
the adequacy of the Companys and the Banks accounting, financial, and compliance controls, and
investigates and makes recommendations to the Board regarding the appointment of independent
auditors.
The Audit/Compliance/Risk Management Committee is comprised of four directors, each of whom
the Board has determined to be independent as defined by the Sarbanes-Oxley Act and the NYSE
Rules. Committee members may not serve simultaneously on the audit committees of more than two
other public companies without approval of the full Board. To date, no such approval has been
granted. Each of the Audit/Compliance/Risk Management Committee members are financially literate
as that qualification has been interpreted by the Board and the Board has determined that Charles
E. Parente, who serves on the Audit/Compliance/Risk Management Committee, qualifies as an audit
committee financial expert as defined in Item 401(h) of Regulation S-K promulgated by the
Securities and Exchange Commission.
In discharging its oversight responsibility as to the audit process, the Audit/Compliance/Risk
Management Committee obtained from the Companys independent auditors a formal written statement
describing all relationships between the auditors and the Company that might bear on the auditors
independence consistent with Independence Standards Board Standard No. 1, Independence Discussions
with Audit Committees, discussed with the auditors any relationships that may impact their
objectivity and independence and satisfied itself as to the auditors independence. The Committee
also discussed with management and the independent auditors the quality and adequacy of the
Companys internal controls. The Committee reviewed with the independent auditors their audit
plans, audit scope, and identification of audit risks.
The Committee discussed and reviewed with the independent auditors all communications required
by generally accepted auditing standards, including those described in Statement on Auditing
Standards No. 61, as amended, Communication with Audit Committees, and, with and without
management present, discussed and reviewed the results of the independent auditors examination of
the financial statements. The Committee also reviewed with management and the independent auditors
the audited financial statements of the Company as of and for the fiscal year ended December 31,
2005.
Based on the above-mentioned reviews and discussions with management and the independent
auditors, the Committee recommended to the Board of Directors that the Companys audited financial
statements be included in its Annual Report on Form 10-K for the fiscal year ended December 31,
2005, for filing with the Securities and Exchange Commission.
The foregoing report has been provided by William M. Dempsey (Chair), John M. Burgess, Lee T.
Hirschey, and Charles E. Parente, members of the Audit/Compliance/Risk Management Committee.
24
AUDIT FEES
The following table sets forth the aggregate fees billed to the Company by
PricewaterhouseCoopers LLP for professional services rendered for the fiscal years ended December
31, 2005 and 2004.
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12,000 |
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49,417 |
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274,525 |
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7,334 |
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0 |
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(1) |
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For both 2005 and 2004, includes fees incurred in
connection with the audit of Community Investment Services, Inc.
For 2004, also includes fees incurred in connection with Federal
Home Loan Bank collateral verification and the audit of the
Companys 401(k) and Pension Plans. |
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(2) |
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Includes tax preparation and compliance fees of $90,250
and $98,350 for 2005 and 2004, respectively, and fees incurred in
connection with tax consultation related to acquisitions, tax
planning, and other matters of $55,025 and $176,175 for 2005 and
2004, respectively. |
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(3) |
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Represents subscription fees to Comperio, a
PricewaterhouseCoopers LLP trademarked product. |
Pursuant to the Audit Committee Charter, the Company is required to obtain pre-approval by the
Audit/Compliance/Risk Management Committee for all audit and permissible non-audit services
obtained from its independent auditors to the extent required by applicable law. In accordance
with this pre-approval policy, the Audit/Compliance/Risk Management Committee pre-approved 100% of
the Audit Fees, 100% of the Audit Related Fees, 100% of the Tax Consulting Fees, and 100% of the
All Other Fees for fiscal 2005 and fiscal 2004.
TRANSACTIONS WITH MANAGEMENT
Some of the directors and executive officers of the Company and the Bank (and the members of
their immediate families and corporations, organizations, trusts, and estates with which these
individuals are associated) are indebted to the Bank. However, all such loans were made in the
ordinary course of business, do not involve more than the normal risk of collectibility or present
other unfavorable features, and were made on substantially the same terms, including interest rate
and collateral requirements, as those prevailing at the same time for comparable loan transactions
with unaffiliated persons. No such loan is nonperforming at present. The Company expects that the
Bank will continue to have banking transactions in the ordinary course of business with the
Companys executive officers and directors and their associates on substantially the same terms,
including interest rates and collateral, as those then prevailing for comparable transactions with
others.
Outside of these normal customer relationships, none of the directors or executive officers of
the Company or the Bank and no 5% Shareholders of the Company (or members of the immediate families
of any of the above or any corporations, organizations, or trusts with which such persons are
associated) maintains any significant business or personal relationship with the Company or the
Bank, other than as
25
arises by virtue of his ownership interest in the Company or his position with the Company or
the Bank. The law firm of Franklin & Gabriel, owned by Director Gabriel, provided legal services
to the Banks operations in its Finger Lakes Markets during 2005; the law firm of DiCerbo and
Palumbo, of which Director DiCerbo is a partner, provided legal services to the Banks operations
in its Southern Region Markets during 2005; the law firm of Cantwell & Cantwell, owned by Director
Cantwell, provided legal services to the Banks operations in its Northern Region Markets during
2005; and Director Sally A. Steele, Esq. provided legal services to the Banks operations in its
Pennsylvania Markets during 2005. For services rendered during 2005 and for related out-of-pocket
disbursements, DiCerbo and Palumbo received $259,391 from the Bank, Franklin and Gabriel received
$62,133 from the Bank, and Cantwell & Cantwell received $49,832 from the Bank. The amount received
by Director Steele for legal services rendered during 2005 and for related out-of-pocket
disbursements did not exceed 5% of her firms gross revenues.
Pursuant to the terms of its written charter, the Audit/Compliance/Risk Management Committee
is responsible for reviewing and approving all related-party transactions involving the Company or
the Bank. Consistent with this responsibility, the Committee has reviewed and approved the
foregoing relationships as being consistent with the best interests of the Company and the Bank.
SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section 16(a) of the Securities Exchange Act of 1934 requires the Companys directors,
executive officers and holders of more than 10% of the Companys common stock (collectively,
Reporting Persons) to file with the Securities and Exchange Commission initial reports of
ownership and reports of changes in ownership of the common stock. Such persons are required by
regulations of the Securities and Exchange Commission to furnish the Company with copies of all
such filings. Based solely on its review of the copies of such filings received by it and written
representations of Reporting Persons with respect to the fiscal year ended December 31, 2005, the
Company believes that all Reporting Persons complied with all Section 16(a) filing requirements in
the fiscal year ended December 31, 2005 except as follows: Timothy Baker, the Companys Director of
Special Projects, filed one late report on Form 4 reflecting a single purchase transaction;
Director DiCerbo filed three late reports on Form 4, each reflecting a single purchase transaction;
and each of the following individuals filed one late report on Form 4 with respect to a single
grant of stock options by the Company: Directors Ace, Cantwell, Parente and Steele, and Messrs.
Belden, Patton and Wears.
SHAREHOLDER PROPOSALS
If Shareholder proposals are to be considered by the Company for inclusion in a proxy
statement for a future meeting of the Companys Shareholders, such proposals must be submitted on a
timely basis and must meet the requirements established by the Securities and Exchange Commission
for Shareholder proposals. Shareholder proposals for the Companys 2007 Annual Meeting of
Shareholders will not be deemed to be timely submitted unless they are received by the Company at
its principal executive offices by December 14, 2006. Such Shareholder proposals, together with
any supporting statements, should be directed to the Secretary of the Company. Shareholders
submitting proposals are urged to submit their proposals by certified mail, return receipt
requested.
26
INDEPENDENT AUDITORS
PricewaterhouseCoopers LLP, Independent Registered Public Accounting Firm, were retained by
the Company at the direction of the Board of Directors. The independent auditors have audited the
financial statements of the Company for the fiscal year ended December 31, 2005 and performed such
other nonaudit services as the Board requested.
A representative of PricewaterhouseCoopers LLP will be present at the Meeting. This
representative will have the opportunity to make a statement, if he or she so desires, and will be
available to respond to appropriate questions from Shareholders.
OTHER MATTERS
The Board of Directors of the Company is not aware of any other matters that may come before
the Meeting. However, the Proxies may be voted with discretionary authority with respect to any
other matters that may properly come before the Meeting.
Date: April 13, 2006
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By Order of the Board of Directors |
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Donna J. Drengel
Secretary |
27
ANNUAL MEETING OF SHAREHOLDERS OF
COMMUNITY BANK SYSTEM, INC.
May 16, 2006
Please date, sign and mail
your proxy card in the
envelope provided as soon
as possible.
ê Please
detach along perforated line and mail in the envelope
provided. ê
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THE BOARD OF DIRECTORS RECOMMEND A VOTE FOR THE
ELECTION OF ALL NOMINEES.
PLEASE SIGN, DATE AND RETURN PROMPTLY IN THE ENCLOSED ENVELOPE.
PLEASE MARK YOUR VOTE IN BLUE OR BLACK INK AS SHOWN HERE
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ELECTION OF DIRECTORS:
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In their discretion, such attorneys-in-fact and proxies are authorized to
vote upon such other business as may properly come before the meeting.
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NOMINEES: |
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FOR ALL NOMINEES |
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John M. Burgess |
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David C. Patterson |
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This Proxy, when properly executed, will be voted in the manner directed
herein by the undersigned.
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WITHHOLD AUTHORITY |
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Sally A. Steele |
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FOR ALL NOMINEES
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Mark E. Tryniski |
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IF NO DIRECTION IS GIVEN, THIS PROXY WILL BE VOTED FOR
THE ELECTION OF ALL NOMINEES. |
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FOR ALL EXCEPT
(See instructions below) |
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INSTRUCTION:
To withhold authority to vote for any individual nominee(s), mark
FOR ALL EXCEPT and fill in the circle next to each
nominee you wish to withhold, as shown here:
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Please check here if you plan to attend the meeting.
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To change the address on your account, please check the box
at right and indicate your new address in the address space
above. Please note that changes to the registered name(s)
on the account may not be submitted
via this method.
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Signature of Shareholder
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Date:
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Signature of Shareholder
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Date:
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Note:
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Please sign exactly as your name or names appear on this Proxy. When shares are held jointly, each holder should sign. When signing as executor, administrator, attorney, trustee or guardian, please give full
title as such. If the signer is a corporation, please sign full corporate name by duly authorized officer, giving full title as such. If signer is a partnership, please sign in partnership name by authorized person.
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The Directors and
Officers
of
COMMUNITY BANK SYSTEM, INC.
extend a cordial invitation for you to
join them for refreshments in the
Harbour Ballroom
WYNDHAM SYRACUSE HOTEL
East Syracuse, New York
at 12:00 Noon
immediately prior to the
ANNUAL MEETING OF SHAREHOLDERS
Tuesday, May 16, 2006
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James A. Gabriel
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Sanford A. Belden |
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Chairman
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President & CEO |
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Wyndham Syracuse Hotel |
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6301 Route 298 |
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East Syracuse, New York 13057 |
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Phone 315-432-0200 Fax: 315-433-1210 |
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0 n
PROXY
COMMUNITY BANK SYSTEM, INC.
5790 Widewaters Parkway
Dewitt, New York 13214-1883
THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS
The undersigned hereby appoints Charles M. Ertel and Donna J. Drengel, proxies, with power to act without
the other and with power of substitution, and hereby authorizes them to represent and vote, as designated on the
other side, all the shares of stock of Community Bank System, Inc. standing in the name of the undersigned with
all powers which the undersigned would possess if present at the Annual Meeting of Shareholders of the Company to
be held May 16, 2006 or any adjournment thereof.
(Continued,
and to be marked, signed and dated on the reverse side)
n
14475 n
ANNUAL
MEETING OF SHAREHOLDERS OF
COMMUNITY BANK SYSTEM, INC.
May 16,
2006
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PROXY VOTING INSTRUCTIONS
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MAIL
Date, sign and mail your proxy card in the
envelope provided as soon as possible.
- or -
TELEPHONE Call toll-free 1-800-PROXIES (1-800-776-9437) from
any touch-tone telephone and follow the instructions.
Have your proxy card available when you call.
- OR -
INTERNET Access www.voteproxy.com and follow
the on-screen instructions. Have your proxy card
available when you access the web page.
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COMPANY NUMBER
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ACCOUNT NUMBER
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You may enter your voting instructions at 1-800-PROXIES or www.voteproxy.com up until 11:59 PM
Eastern Time the day before the cut-off or meeting date.
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â Please
detach along perforated line and mail in the envelope provided
IF you are not voting via telephone or the Internet. â
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THE BOARD OF DIRECTORS RECOMMEND A VOTE FOR THE
ELECTION OF ALL NOMINEES.
PLEASE SIGN, DATE AND RETURN PROMPTLY IN THE ENCLOSED ENVELOPE.
PLEASE MARK YOUR VOTE IN BLUE OR BLACK INK AS SHOWN HERE
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1. |
ELECTION OF DIRECTORS:
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In their discretion, such attorneys-in-fact and proxies are authorized to
vote upon such other business as may properly come before the meeting.
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NOMINEES: |
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FOR ALL NOMINEES |
¡ |
John M. Burgess |
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David C. Patterson |
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This Proxy, when properly executed, will be voted in the manner directed
herein by the undersigned.
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WITHHOLD AUTHORITY |
¡ |
Sally A. Steele |
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FOR ALL NOMINEES
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Mark E. Tryniski |
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IF NO DIRECTION IS GIVEN, THIS PROXY WILL BE VOTED FOR
THE ELECTION OF ALL NOMINEES. |
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FOR ALL EXCEPT
(See instructions below) |
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INSTRUCTION:
To withhold authority to vote for any individual nominee(s), mark
FOR ALL EXCEPT and fill in the circle next to each
nominee you wish to withhold, as shown here:
=
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Please check here if you plan to attend the meeting.
o |
To change the address on your account, please check the box
at right and indicate your new address in the address space
above. Please note that changes to the registered name(s)
on the account may not be submitted
via this method.
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Signature of Shareholder
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Date:
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Signature of Shareholder
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Date:
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Note:
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Please sign exactly as your name or names appear on this Proxy. When shares are held jointly, each holder should sign. When signing as executor, administrator, attorney, trustee or guardian, please give full
title as such. If the signer is a corporation, please sign full corporate name by duly authorized officer, giving full title as such. If signer is a partnership, please sign in partnership name by authorized person.
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