BHP Billiton Limited - Notice of Meeting 2007
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
Form 6-K
REPORT OF FOREIGN PRIVATE ISSUER
PURSUANT TO RULE 13a-16 OR 15d-16
UNDER THE SECURITIES EXCHANGE ACT OF 1934
September 26, 2007
BHP Billiton Limited
(ABN 49 004 028 077)
180 Lonsdale Street Melbourne VIC 3000 Australia
(Address of principal executive office)
Indicate by check mark whether the registrant files or will file annual reports under cover of Form
20-F or Form 40-F: þ
Form 20-F o Form 40-F
Indicate by check mark if the registrant is submitting the Form 6-K in paper as permitted by
Regulation S-T Rule 101(b)(1): o
Indicate by check mark if the registrant is submitting the Form 6-K in paper as permitted by
Regulation S-T Rule 101(b)(7): o
Indicate by check mark whether the registrant by furnishing the information contained in this Form
is also thereby furnishing the information to the Commission pursuant to Rule 12g3-2(b) under the
Securities Exchange Act of 1934: o Yes þ No
If Yes is marked, indicate below the file number assigned to the registrant in connection with
Rule 12g3-2(b): n/a
TABLE OF CONTENTS
Page 2 of 2
SIGNATURES
Pursuant to the requirements of the Securities Exchange Act of 1934, the registrant has duly caused
this report to be signed on its behalf by the undersigned, thereunto duly authorized.
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BHP Billiton Limited |
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Date: 26 September 2007
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By:
Name:
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/s/ Jane McAloon
Jane McAloon
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Title:
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Group Company Secretary |
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Chairmans Office |
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BHP Billiton Limited |
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180 Lonsdale Street |
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Melbourne Victoria 3000 |
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Australia |
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GPO Box 86A |
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Melbourne Victoria 3001 |
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Australia |
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Tel +61 1300 55 47 57 |
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Fax +61 3 9609 4372 |
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www.bhpbilliton.com |
12 September 2007
Dear Shareholder(s)
In a financial year where we have continued to deliver outstanding financial and
operational results and increased dividends to our shareholders, I have great pleasure
in enclosing your Notice for the 2007 Annual General Meeting of BHP Billiton Limited.
The meeting will be held on Wednesday, 28 November 2007 commencing at 10:30 am
(Adelaide time) at the Hilton Adelaide, Ballroom, 233 Victoria Square, Adelaide, South
Australia.
You will see from the Notice that your Board is recommending the re-election of five
Directors; David Crawford, Carlos Cordeiro, Gail de Planque, David Jenkins and myself.
All these Directors have been subject to a performance appraisal and the Board
considers that they all continue to make a valuable contribution.
David Brink is retiring from the Board at the conclusion of the Annual General
Meetings. I would like to thank David for the strong and insightful contribution that
he has made over the past nine years. Charles (Chip) Goodyear also retires as Chief
Executive Officer and from the Board as a Director this year. On behalf of the Board, I
would like to extend our heartfelt thanks to Chip for the dedication and commitment
that he has shown to the Group, both as a Director but, in particular as the Chief
Executive Officer for the past five years. In this time, BHP Billiton has grown to
become the worlds largest resources company.
This year we are proposing an amendment to the Articles of Association of BHP Billiton
Plc and the Constitution of BHP Billiton Limited to remove the requirement that
Directors cannot be elected after the age of 70 without a special resolution of
shareholders. This is in response to changes in the law with regard to age
discrimination.
Most of the remaining items of business will be familiar to you including the
motion to approve the Groups Remuneration Report.
This year we are again inviting shareholders who are not able to attend the meeting to
lodge questions. A question form for that purpose is attached to your proxy form. We
will post the most frequently asked questions on the website, together with answers,
and will address as many questions as possible at the meeting.
If you are not able to attend the meeting in person, please complete the enclosed
proxy form and return it to us by mail or fax. Alternatively, you may register your
proxy appointment and voting instructions electronically via the internet.
Your Directors believe that the resolutions set out in the Notice, and described in the
Explanatory Notes, are in the best interests of both the Company and its shareholders.
We unanimously recommend that you vote in favour of all of the resolutions, as we
intend to do in respect of our own beneficial holdings. If I or any of my fellow
Directors are appointed as a proxy we will, of course, vote in accordance with any
instructions given to us. If we are given discretion as to how to vote, we will vote in
favour of each of the items of business to be considered.
I sincerely hope you are able to join us at the meeting and take advantage of the
opportunity to meet and talk with Directors and senior executives.
Yours sincerely
Don Argus
Chairman
A member of the BHP Billiton Group which is headquartered in Australia.
Registered Office: 180 Lonsdale Street Melbourne Victoria 3000 Australia
ABN 49 004 028 077
Notice of Annual General Meeting
Index
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Items of Business:
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pages 3 to 4 |
Explanatory Notes:
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pages 5 to 10 |
Voting:
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page 11 |
In this Notice, BHP Billiton Limited refers to the company listed on the Australian
Securities Exchange and BHP Billiton Plc refers to the company listed on the London Stock
Exchange.
Notice is given that the Annual General Meeting of shareholders of BHP Billiton Limited will be
held at the Adelaide Hilton Centre, 233 Victoria Square, Adelaide, South Australia on Wednesday,
28 November 2007 at 10.30am (Adelaide time) for the purpose of transacting the following
business.
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BHP BILLITON LIMITED NOTICE OF MEETING 2007 |
Items of Business
Items 1 to 14 and 18 to 20 will be proposed as ordinary resolutions. Items 15, 16, 17, 21 and 22
will be proposed as special resolutions.
Financial statements and reports
1. |
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To receive the financial statements for
BHP Billiton Plc for the year ended 30 June
2007, together with the Directors Report
and the Auditors Report as set out in the
Annual Report. |
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To receive the financial statements for BHP Billiton Limited for the year ended 30 June 2007,
together with the Directors Report and the Auditors Report as set out in the Annual Report. |
Re-election of Directors
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Mr D A Crawford has served on the Board
for more than nine years and, in
accordance with the Boards policy, offers
himself for re-election as a Director of
BHP Billiton Plc. |
4. |
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Mr D A Crawford has served on the Board
for more than nine years and, in
accordance with the Boards policy, offers
himself for re-election as a Director of
BHP Billiton Limited. |
5. |
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Mr D R Argus has served on the Board for
more than nine years and, in accordance
with the Boards policy, offers himself
for re-election as a Director of BHP
Billiton Plc. |
6. |
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Mr D R Argus has served on the Board for
more than nine years and, in accordance
with the Boards policy, offers himself
for re-election as a Director of BHP
Billiton Limited. |
The following Directors retire by rotation and, being eligible, submit themselves for re-election:
7. |
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Mr C A S Cordeiro as a Director of BHP Billiton Plc. |
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8. |
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Mr C A S Cordeiro as a Director of BHP Billiton Limited. |
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9. |
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The Hon E G de Planque as a Director of BHP Billiton Plc. |
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10. |
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The Hon E G de Planque as a Director of BHP Billiton Limited. |
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11. |
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Dr D A L Jenkins as a Director of BHP Billiton Plc. |
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12. |
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Dr D A L Jenkins as a Director of BHP Billiton Limited. |
Reappointment of auditor of BHP Billiton Plc
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To consider and, if thought fit, pass the
following resolution as an ordinary resolution:
That KPMG Audit Plc be reappointed as the
auditor of BHP Billiton Plc and that the
Directors be authorised to agree their
remuneration. |
General authority to allot shares in BHP Billiton Plc
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To consider and, if thought fit, pass the
following resolution as an ordinary resolution:
That the authority and power to allot relevant
securities conferred on the Directors by
Article 9 of BHP Billiton Plcs Articles of
Association be renewed for the period ending on
the later of the Annual General Meeting of BHP
Billiton Plc and the Annual General Meeting of
BHP Billiton Limited in 2008, and for such
period the section 80 amount (under the United
Kingdom Companies Act 1985) shall be
US$278,081,499. |
Disapplication of pre-emption rights in BHP Billiton Plc
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To consider and, if thought fit, pass the
following resolution as a special resolution:
That the authority and power to allot equity
securities for cash conferred on the Directors by
Article 9 of BHP Billiton Plcs Articles of
Association be renewed for the period ending on
the later of the Annual General Meeting of BHP
Billiton Plc and the Annual General Meeting of BHP
Billiton Limited in 2008, and for such period the
section 89 amount (under the United Kingdom
Companies Act 1985) shall be US$58,200,632. |
Repurchase of shares in BHP Billiton Plc
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To consider and, if thought fit, pass the
following resolution as a special resolution:
That BHP Billiton Plc be and is hereby
generally and unconditionally authorised in
accordance with Article 6 of its Articles of
Association and section 166 of the United
Kingdom Companies Act 1985 to make market
purchases (as defined in section 163 of that
Act) of ordinary shares of US$0.50 nominal value
each in the capital of BHP Billiton Plc
(shares) provided that: |
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the maximum aggregate number of shares
hereby authorised to be purchased will be
232,802,528, representing 10 per cent of BHP
Billiton Plcs issued share capital; |
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the minimum price that may be paid
for each share is US$0.50, being the nominal
value of such a share; |
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(c) |
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the maximum price that may be paid
for any share is not more than 5 per cent
above the average of the middle market
quotations for a share taken from the London
Stock Exchange Daily Official List for the
five business days immediately preceding the
date of purchase of the shares; and |
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(d) |
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the authority conferred by this
resolution shall, unless renewed prior to
such time, expire on the earlier of: |
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25 April 2009, and (ii) the later of
the Annual General Meeting of BHP Billiton
Plc and the Annual General Meeting of BHP
Billiton Limited in 2008 (provided that BHP
Billiton Plc may enter into a contract for
the purchase of shares before the expiry of
this authority, which would or might be
completed wholly or partly after such
expiry). |
Cancellation of shares in BHP
Billiton Plc held by BHP Billiton
Limited
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To consider and, if thought fit, pass the
following resolutions as special resolutions: |
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That the share capital of BHP Billiton Plc
be reduced by the cancellation of all the
issued paid up shares of US$0.50 nominal
value each held by BHP Billiton Limited on
31 December 2007. |
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That the share capital of BHP
Billiton Plc be reduced by the cancellation
of all the issued paid up shares of US$0.50
nominal value each held by BHP Billiton
Limited on 15 February 2008. |
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That the share capital of BHP
Billiton Plc be reduced by the cancellation
of all the issued paid up shares of US$0.50
nominal value each held by BHP Billiton
Limited on 30 April 2008. |
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BHP BILLITON LIMITED NOTICE OF MEETING 2007 |
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Notice of Annual General Meeting continued
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(iv) |
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That the share capital of BHP Billiton
Plc be reduced by the cancellation of all the
issued paid up shares of US$0.50 nominal
value each held by BHP Billiton Limited on 31
May 2008. |
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(v) |
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That the share capital of BHP
Billiton Plc be reduced by the cancellation
of all the issued paid up shares of US$0.50
nominal value each held by BHP Billiton
Limited on 15 June 2008. |
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(vi) |
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That the share capital of BHP
Billiton Plc be reduced by the cancellation
of all the issued paid up shares of US$0.50
nominal value each held by BHP Billiton
Limited on 31 July 2008. |
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(vii) |
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That the share capital of BHP
Billiton Plc be reduced by the cancellation
of all the issued paid up shares of US$0.50
nominal value each held by BHP Billiton
Limited on 15 September 2008. |
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(viii) |
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That the share capital of BHP
Billiton Plc be reduced by the cancellation
of all the issued paid up shares of US$0.50
nominal value each held by BHP Billiton
Limited on 30 November 2008. |
Remuneration Report
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To approve the Remuneration Report for the year ended
30 June 2007. |
Approval of grants to executive Directors
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To consider and, if thought fit, pass the
following resolution as an ordinary resolution: |
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That the grant of Deferred Shares and
Options under the BHP Billiton Limited Group
Incentive Scheme (GIS) and the grant of
Performance Shares under the BHP Billiton Limited
Long Term Incentive Plan (LTIP) to executive
Director, Mr M J Kloppers, in the manner set out
in the Explanatory Notes to this Notice of
Meeting be approved.
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To consider and, if thought fit, to pass
the following resolution as an ordinary
resolution:
That the grant of Deferred Shares
and Options under the BHP Billiton Limited Group
Incentive Scheme (GIS) to Mr C W Goodyear, in
the manner set out in the Explanatory Notes to
this Notice of Meeting be approved. |
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Each of BHP Billiton Limited and BHP Billiton
Plc will disregard any vote cast on
resolutions 19 and 20 by Messrs M J Kloppers
or C W Goodyear or any of their associates,
unless the vote is cast as proxy for a person
entitled to vote in accordance with a
direction on the proxy form or unless the vote
is cast by a person chairing the meeting as
proxy for a person who is entitled to vote in
accordance with a direction on the proxy form
to vote as the proxy decides. |
Amendment to the Articles of Association of BHP
Billiton Plc and the Constitution of BHP
Billiton Limited
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To consider and, if thought fit, pass the
following resolution as a special resolution: |
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That the Articles of Association of BHP
Billiton Plc be amended by deleting Article
82. |
22. |
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To consider and, if thought fit, pass
the following resolution as a special
resolution: |
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That the Constitution of BHP Billiton
Limited be amended by deleting Rule 82. |
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BHP BILLITON LIMITED NOTICE OF MEETING 2007 |
Explanatory Notes
Voting arrangements under the Dual Listed
Companies structure
Because BHP Billiton Limited and BHP Billiton
Plc have retained their status as separate
companies, two Annual General Meetings will be
held that of BHP Billiton Plc in London on
25 October 2007 and that of BHP Billiton
Limited in Adelaide on 28 November 2007.
The merger agreements between the two
companies allow shareholders of both
companies jointly to make decisions on
significant matters. Significant matters are
identified in the merger agreements.
Where a significant matter affects the
shareholders of each Company in similar ways it
is called a joint electorate matter.
At the Annual General Meetings this year,
all items of business are joint electorate
matters.
The process that allows both sets of
shareholders to vote on joint electorate matters
is called a joint electorate action.
Voting on joint electorate actions works as follows:
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if you vote at the meeting of BHP Billiton Limited (whether in
person, by representative, by attorney or by proxy) an equivalent
vote will be cast on the corresponding resolution at the Annual
General Meeting of BHP Billiton Plc; |
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shareholders of BHP Billiton Plc who vote on the corresponding
resolution proposed at their Annual General Meeting will have
those votes treated as though they were also cast at the meeting
of BHP Billiton Limited; and |
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a resolution will only be passed if the total of the votes cast
(after the votes of shareholders of both companies are added
together) meets the required majority. In the case of an ordinary
resolution, the majority is 50 per cent of the votes cast and,
in the case of a special resolution, it is 75 per cent of the
votes cast. |
The results of any resolution cannot be finalised
until after both meetings are concluded. Voting
at each meeting will be conducted by poll and the
results announced to the stock exchanges as soon
as they are known.
Business
Explanatory notes on the items of business to
be considered at the meeting follow.
Items 1 and 2 Financial statements and reports
The law in Australia and England requires
Directors to lay before the meeting of
shareholders the financial report (or
statements), the Directors Report, the
Auditors Report and the Remuneration Report for
the year.
In accordance with the BHP Billiton Groups
approach to corporate governance, shareholders in
each Company are being asked to receive the
reports and accounts of both companies.
Shareholders will have received a copy of the BHP
Billiton Group Annual Report or Annual Review in
accordance with their election.
The BHP Billiton Group Annual Report and Annual
Review are available on the website at
www.bhpbilliton.com. Alternatively,
shareholders can request hard copies by
telephoning 1300 656 780 (from within
Australia) or (613) 9415 4020 (from elsewhere).
Receiving the accounts is considered a
significant matter and is therefore a joint
electorate action (see the previous section
on voting arrangements for an explanation).
Shareholders of both companies must therefore
vote on these items and they are proposed as
ordinary resolutions.
Items 3 to 12 Re-election of Directors
The merger agreements require the Boards of BHP
Billiton Limited and BHP Billiton Plc to be
identical. Mr C A S Cordeiro, the Hon E G de
Planque and Dr D A L Jenkins are retiring from
the Board by rotation and it is proposed that
they be reappointed.
Dr D C Brink has indicated that he will
retire from the Board with effect from the
conclusion of the Annual General Meeting of BHP
Billiton Limited on 28 November 2007, and Mr C W
Goodyear is also retiring from the Board this
year. They are not seeking
re-election.
The Board has also determined that after a
non-executive Director has served on the Board
for nine years from the date of their first
election, that Director will stand for annual
election from the first Annual General Meeting
after the expiration of their current term.
Accordingly, Mr D R Argus and Mr D A Crawford are
retiring from the Board and it is proposed that
they be reappointed.
The Nomination Committee of the Board has
conducted an assessment of the performance of
each of the retiring non-executive Directors
seeking re-election, Mr D A Crawford, Mr D R
Argus, Mr C A S Cordeiro, the Hon E G de Planque
and Dr D A L Jenkins. The Committee has also
reviewed the skills, knowledge and experience
represented on the Board. Having conducted its
assessment and review, the Board recommends to
shareholders the re-election of the retiring
Directors.
The performance assessment was designed to
measure the effectiveness of each of the
non-executive Directors. Each of the retiring
non-executive Directors is considered by the
Board to be independent in character and
judgement and free from any business or other
relationship that could materially interfere
with the exercise of their objective, unfettered
or independent judgement. The Annual Report
contains further information on the independence
of Directors in section 6.3 of the Corporate
Governance Statement.
The re-election of Directors to the Board is
considered a significant matter and is therefore
a joint electorate action. Shareholders are
requested to approve the re-election of Directors
to each Board.
If a Director is re-elected to one Board and not
the other then that Director will not be
appointed to either Board.
The resolutions to appoint these Directors must
each be passed separately and are proposed as
ordinary resolutions.
The biographical details, skills and experience
of each of the Directors standing for election
are set out below and in section 5 of the Annual
Report.
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BHP BILLITON LIMITED NOTICE OF MEETING 2007
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Explanatory Notes continued
David Crawford
BComm, LLB, FCA, FCPA, FAICD, 63
David Crawford has extensive experience in risk
management and business reorganisation, having
acted as a consultant, scheme manager, receiver
and manager or liquidator to large and complex
groups of companies. He has been a Director of
BHP Billiton Limited since May 1994. He is a
former Australian National Chairman of KPMG,
Chartered Accountants. He is Chairman of Lend
Lease Corporation Limited and a Director of
Fosters Group Limited and Westpac Banking
Corporation. He is Chairman of the Risk and Audit
Committee.
The Nomination Committee conducted a review of
Mr Crawfords performance as a Director of the
Group. All Directors contributed to that review,
with feedback being provided to Mr Crawford by
the Chairman. On the basis of that review the
Nomination Committee recommended and the Board
endorsed Mr Crawford as a candidate for
re-election.
In recommending the re-election of Mr Crawford,
the Nomination Committee and the Board took into
account the fact that Mr Crawford has served on
the Board for 13 years. Under the terms of the
policy adopted by the Board requiring Directors
who have served for a period of nine years or
more since the date of their first election to
stand for annual election, Mr Crawford is
required to seek re-election at each Annual
General Meeting for the remainder of his tenure.
The Board is satisfied that Mr Crawfords tenure
has not in any way compromised his ability to
effectively discharge his obligations as a
non-executive Director, nor has it impaired his
independence of character and judgement. The Board
believes that he makes an outstanding contribution
to the work of the Board and to the work of the
Risk and Audit Committee.
In recommending Mr Crawford for re-election the
Board also took into account Mr Crawfords former
association with KPMG, details of which are set
out in section 6.3 of the Corporate Governance
Statement, which forms part of the Annual Report.
Mr Crawford resigned as a partner and Australian
National Chairman of KPMG in June 2001 and has no
ongoing relationship with KPMG. Therefore, the
Board does not consider Mr Crawfords
independence to be compromised.
Mr Crawford says: The creation of long-term
shareholder value requires the adoption and
implementation of a sustainable strategy taking
account of the interests of relevant
stakeholders. To effect this in an increasingly
complex economic and regulatory environment
demands that good corporate governance is
implemented at all levels.
My experience in working with a number of
multi-national companies in a variety of
industries allows me to provide relevant input
into the Boards deliberations on matters of
strategy and operational performance of BHP
Billiton.
The Board recommends the re-election of Mr Crawford.
Don Argus
AO, SF Fin, FCPA, 69
Don Argus has considerable experience in
international business and a strong management
background. He has more than 40 years experience
in the banking industry and is a former Managing
Director and CEO of National Australia Bank
Limited. He has been a Director of BHP Billiton
Limited since November 1996 and Chairman since
April 1999.
He is the Chairman of Brambles Limited, a
Director of Australian Foundation Investment
Company Ltd, a former Director of Southcorp
Limited, a member of the International Advisory
Board of Allianz Aktiengesellschaft and the
International Advisory Committee to the New York
Stock Exchange Board of Directors. He is the
Chairman of the Nomination Committee.
The Nomination Committee, in the absence of Mr
Argus, conducted a review of Mr Argus
performance as a Director of the Group. All
Directors contributed to that review, with
feedback being provided to Mr Argus by Dr
Schubert. On the basis of that review the
Nomination Committee recommended and the Board
endorsed Mr Argus as a candidate for re-election.
In recommending the re-election of Mr Argus, the
Nomination Committee and the Board took into
account the fact that Mr Argus has served on the
Board for 10 years. Under the terms of the policy
adopted by the Board requiring Directors who have
served for a period of nine years or more since
the date of their first election to stand for
annual election, Mr Argus is required to seek
re-election at each Annual General Meeting for the
remainder of his tenure.
The Board is satisfied that Mr Argus tenure
has not in any way compromised his ability to
effectively discharge his obligations as a
non-executive Director, nor has it impaired his
independence of character and judgement. The Board
believes that he makes an outstanding contribution
to the work of the Board as Chairman.
Mr Argus says: I continue to have a conviction
that the two basic drivers of value creation are
profitability and growth, and that the success of
BHP Billiton is the result of the strategies set
by the Board and management to achieve these
objectives. One has to be careful of course, that
we do not develop myopic concentration on the
short term, as it is important that the pipeline
of next generation growth opportunities are
carefully nurtured to sustain our business model
far into the future.
The Board recommends the re-election of Mr Argus.
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BHP BILLITON LIMITED NOTICE OF MEETING 2007 |
Carlos Cordeiro
AB (Economics), MBA, 51
Carlos Cordeiro brings to the Board more than
25 years experience in providing strategic
and financial advice to corporations,
financial institutions and governments around
the world. He has been a Director of BHP
Billiton Limited and BHP Billiton Plc since
August 2005. He was previously Partner and
Managing Director of the Goldman Sachs Group
Inc. He is an Advisory Director of the Goldman
Sachs Group Inc and Vice Chairman of Goldman
Sachs (Asia). He is a member of the
Remuneration Committee.
The Nomination Committee conducted a review of Mr
Cordeiros performance as a Director of the Group.
All Directors contributed to that review, with
feedback being provided to Mr Cordeiro by the
Chairman. On the basis of that review the
Nomination Committee recommended and the Board
endorsed Mr Cordeiro as a candidate for
re-election.
Mr Cordeiro says: BHP Billitons success stems
from a dedication to the creation of long-term
shareholder value, good corporate governance, and
a mindful focus on the environment and
communities in which it operates. Given the
increasing complexity of the world in which we
live and the opportunities created by favourable
trading conditions, it will be even more
important for the Company to maintain a
relentless commitment to these key success
factors.
The Board recommends the re-election of Mr Cordeiro.
Gail de Planque
AB (Mathematics), MS (Physics), PhD (Env Health Sciences), 62
Gail de Planque is an expert in nuclear
technology and has 40 years experience as a
physicist, adviser and regulator in the field of
nuclear energy. She also has significant
experience as a non-executive Director of global
energy companies and is a consultant on atomic
energy matters. She has been a Director of BHP
Billiton Limited and BHP Billiton Plc since
October 2005.
She is President of Strategy Matters Inc and a
Director of Energy Strategists Consultancy Ltd.
She is a former Commissioner of the United States
Nuclear Regulatory Commission, a former Director
of the Environmental Measurements Laboratory of
the US Department of Energy, a Fellow and former
President of the American Nuclear Society, a
Fellow of the American Association for the
Advancement of Science and a Member of the US
National Academy of Engineering. She is a
Director of Northeast Utilities, Landauer Inc and
a former Director of BNFL Plc and BNG America Inc
and of TXU Corporation. She is a member of the
Sustainability Committee and the Remuneration
Committee.
The Nomination Committee conducted a review of Dr
de Planques performance as a Director of the
Group. All Directors contributed to that review,
with feedback being provided to Dr de Planque by
the Chairman. On the basis of that review, the
Nomination Committee recommended and the Board
endorsed Dr de Planque as a candidate for
re-election.
Dr de Planque says: To create shareholder value,
I am convinced that Directors must be continuously
vigilant with respect to strategy and the
implementation thereof, good corporate governance,
company values, and corporate social
responsibility as well as the health, safety and
environment of not only employees but all
stakeholders. Successful companies have learned
that being proactive in these areas beyond mere
compliance is not only advisable but leads to
outstanding business performance. In the end,
striving for excellence and doing the right thing
always benefits all concerned.
My career-long experience in the international
arena, along with my scientific background,
especially in the nuclear and energy areas, my
regulatory experience and my many board
directorships have helped me enormously in
fulfilling my responsibilities as a Director of
BHP Billiton.
The Board recommends the re-election of the Hon E G de Planque.
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BHP BILLITON LIMITED NOTICE OF MEETING 2007
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7 |
Explanatory Notes continued
David Jenkins
BA, PhD (Geology), 68
David Jenkins executive career at BP Plc makes
him a recognised authority on oil and gas
technology. He was appointed a Director of BHP
Limited in March 2000 and a Director of BHP
Billiton Limited and BHP Billiton Plc in June
2001. He is a member of the Remuneration
Committee and the Risk and Audit Committee.
Dr Jenkins was previously Chief Geologist, Director
Technology and Chief Technology Advisor to BP
Plc. He was also a member of the Technology
Advisory Committee of Halliburton Company and the
Advisory council of Consort Resources, and Chairman of the
Energy Advisory Panel of Science Applications
International Corporation. He is a Director of
Chartwood Resources Limited, Mintaka
International (Oil and Gas) Limited (previously
Orion International (Oil and Gas) Limited) and
Orion International Petroleum (Gibraltar)
Limited.
The Nomination Committee conducted a review of Dr
Jenkins performance as a Director of the Group.
All Directors contributed to that review, with
feedback being provided to Dr Jenkins by the
Chairman. On the basis of that review, the
Nomination Committee recommended and the Board
endorsed Dr Jenkins as a candidate for
re-election.
Dr Jenkins says: Correctly anticipating changes
in the business environment and then being able
to respond appropriately, is essential to the
successful execution of strategy for a global
natural resources enterprise. A key task for the
Board is to ensure BHP Billitons strategy
remains successful and continues to deliver
growth in shareholder value, whilst preserving
our high standards of corporate governance.
The Board recommends the re-election of Dr Jenkins.
Item 13
Reappointment of auditor of BHP Billiton Plc
The law in England requires shareholders to
approve the appointment of a companys auditor
each year. The appointment runs until the
conclusion of the next Annual General Meeting. In
addition, the law requires shareholders to either
agree the remuneration of the auditor or authorise
a companys directors to do so.
KPMG has acted as the sole auditor of BHP
Billiton Limited and BHP Billiton Plc since
December 2003. Prior to that, KPMG and
PricewaterhouseCoopers acted as joint
auditors.
The law in Australia does not allow for a
similar annual reappointment of an auditor. A
resolution to reappoint the auditor of BHP
Billiton Limited has, therefore, not been
proposed.
This item is regarded as a significant
matter and is therefore a joint electorate
action. Shareholders of both BHP Billiton Plc
and BHP Billiton Limited must therefore vote on
it and it is proposed as an ordinary resolution.
Item 14
General authority to allot shares in BHP Billiton
Plc
Under English law a company must obtain
shareholder consent before it can make an
allotment of unissued shares.
The Companies may be required to allot
unissued shares to employees participating in
the Group Incentive Schemes and other legacy
employee share schemes. From time to time,
the Companies also consider the allotment of
unissued shares to finance business
opportunities.
Shareholders are again being asked to consent to
BHP Billiton Plc allotting unissued shares, up to
a designated limit, for a further year.
Under English law and the Articles of Association of BHP
Billiton Plc shareholders may authorise Directors
to allot shares for a period of up to five years.
However, as previously indicated to shareholders,
the Board intends to continue to seek shareholder
approval for this matter on an annual basis, as it
is doing in resolution 14.
The proposed limit is US$278,081,499 in nominal
amount, representing 556,162,998 shares of
US$0.50 each, being 24.14 per cent of the total
issued share capital of BHP Billiton Plc
(calculated exclusive of treasury shares) as at
the date of this Notice. This limit accords with
corporate governance practice in the United
Kingdom, being the difference between the
authorised and issued share capital of BHP
Billiton Plc.
While the limit exceeds the number of shares that
could be allotted under the employee share
schemes, it is being proposed to ensure that,
should a business opportunity arise during the
course of the year, the Directors have the
capacity to finance that opportunity through the
allotment of unissued shares up to the limit set.
There are currently no business opportunities
under consideration that would be financed
pursuant to this authority and the Board has no
present intention to use it. This authority will
expire at the conclusion of the BHP Billiton
Annual General Meetings in 2008.
There were no
allotments of unissued shares made under the
approval granted by shareholders at the 2006
Annual General Meetings.
As at the date of this Notice of Meeting, BHP
Billiton Plc holds 24,310,000 treasury shares
being 1.06 per cent of the total issued share
capital of BHP Billiton Plc (calculated
exclusive of treasury shares).
This item is regarded as a significant matter
and must therefore be considered as a joint
electorate action. It is proposed as an
ordinary resolution.
Item 15
Disapplication of pre-emption rights in BHP Billiton
Plc
Before Directors can allot unissued shares wholly
for cash, English law requires Directors to offer
those unissued shares to existing holders first,
in proportion to their holdings.
The Listing Rules of the Australian Securities
Exchange (ASX) permit Directors to allot
unissued shares in BHP Billiton Limited without
shareholder approval up to a maximum number
equivalent to approximately 15 per cent of the
issued capital of the company prior to the
allotment.
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8
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BHP BILLITON LIMITED NOTICE OF MEETING 2007 |
To enable the allotment of unissued shares wholly for cash for the reasons outlined in the notes to
item 14 above and the sale of shares for cash out of treasury, Directors are asking shareholders to
suspend the application of section 89 of the United Kingdom Companies Act 1985 up to a limit of
116,401,264 shares. This number is equivalent to 5 per cent of the issued ordinary capital of BHP
Billiton Plc (including any shares held in treasury) as at the date of this Notice.
Since there were no allotments of unissued shares made in the past year, the Directors did not act
under the equivalent authority granted by the shareholders at the 2006 Annual General Meetings.
This item is regarded as a significant matter and must therefore be considered as a joint
electorate action. It is proposed as a special resolution.
Item 16 Repurchase of shares in BHP Billiton Plc
Authority was given to the Directors at the 2006 Annual General Meetings to make market purchases
(within the meaning of section 163(3) of the United Kingdom Companies Act 1985) of ordinary shares
in the capital of BHP Billiton Plc subject to certain conditions, such authority to expire on the
date of the BHP Billiton Limited Annual General Meeting on 28 November 2007. To date, 25,420,000
shares have been purchased by BHP Billiton Plc to be held as treasury shares, of which 3,900,000
shares have been purchased during the period. 1,110,000 treasury shares were sold to BHP Billiton
ESOP Trustee Limited (the trustee of the BHP Billiton Employee Share Ownership Trust) during the
period. Consequently, BHP Billiton Plc holds 24,310,000 treasury shares at the date of this Notice.
Resolution 16 seeks to renew that authority for a further period, expiring on the earlier of (i) 25
April 2009 and (ii) the later of the BHP Billiton Annual General Meetings in 2008. Shareholders are
asked to consent to the purchase by BHP Billiton Plc of up to a maximum of 232,802,528 ordinary
shares, which represents less than 10 per cent of BHP Billiton Plcs issued share capital as at the
date of this Notice of Meeting. The maximum price that may be paid for an ordinary share is 105 per
cent of the average middle market quotation for the five business days preceding the purchase, and
the minimum price that may be paid for any ordinary share is its nominal value of US$0.50.
The Directors believe that the authority to repurchase ordinary shares could be exercised in the
future, in particular through on-market buy-backs of shares in BHP Billiton Plc on an opportunistic
basis.
The authority conferred by resolution 16 will only be exercised after considering the effects on
earnings per share and the benefits for shareholders generally.
The United Kingdom Companies (Acquisition of Own Shares) (Treasury Shares) Regulations 2003 (the
Regulations) enable companies in the United Kingdom to hold any of their own shares they have
purchased as treasury stock with a view to possible resale at a future date, rather than cancelling
them. To date, 25,420,000 shares have been purchased by BHP Billiton Plc and 24,310,000 are held as
treasury shares following the sale of 1,110,000 treasury shares (as described above). The Directors
are entitled to hold those shares in treasury, provided that the number of shares held in treasury
at any one time does not exceed 10 per cent of BHP Billiton Plcs nominal issued share capital.
This provides BHP Billiton Plc with additional flexibility in the management of its capital base,
enabling it either to sell treasury shares quickly and cost-effectively or to use the treasury
shares to satisfy awards under BHP Billiton employee share schemes.
This item is regarded as a significant matter and must therefore be considered as a joint
electorate action. It is proposed as a special resolution.
Item 17 Cancellation of shares in BHP Billiton Plc held by BHP Billiton Limited
As part of the capital return to shareholders of US$3 billion through a series of share buy-backs
that was announced on 23 August 2006 by BHP Billiton and the US$10 billion increase
to this capital management programme announced on 7 February 2007, it is proposed that BHP Billiton
Limited could continue to purchase shares in BHP Billiton Plc on-market, as it has regularly done
following the approval of shareholders at the 2006 Annual General Meetings of BHP Billiton Limited
and BHP Billiton Plc.
This method of purchasing shares in BHP Billiton Plc will not have any different impact on the
Groups cash, gearing or interest levels than a buy-back of their own shares by either BHP Billiton
Limited or BHP Billiton Plc. The Board wishes to maintain flexibility to pursue strategies that
maximise the Groups value and this form of buy-back may be an attractive option in terms of the
Groups capital management.
In accordance with the merger agreements between the two companies, BHP Billiton Limited would not
exercise any voting rights attached to any such BHP Billiton Plc shares that it may acquire. It is
possible that BHP Billiton Limited will waive all right to receive dividends on any such shares.
The Board has further decided that, as part of the capital management program, consideration be
given to the desirability for those BHP Billiton Plc shares purchased by BHP Billiton Limited to be
cancelled. No consideration would be paid by BHP Billiton Plc in respect of any such cancellation.
Cancellations of BHP Billiton Plc shares held by BHP Billiton Limited have occurred during 2007
following the approval of shareholders at the 2006 Annual General Meetings of BHP Billiton Plc and
BHP Billiton Limited.
Subject to the passing of the relevant resolutions by shareholders, and to the extent that BHP
Billiton Plc secures subsequent confirmation of any such cancellation by the court, BHP Billiton
Plc may cancel all its ordinary shares that are held by BHP Billiton Limited on 31 December 2007,
15 February 2008, 30 April 2008, 31 May 2008, 15 June 2008, 31 July 2008, 15 September 2008 and 30
November 2008 by means of court-approved reductions of capital.
Under the United Kingdom Companies Act 1985, a company may reduce its share capital (including by
way of a cancellation of its shares) provided the reduction is approved by a special resolution of
its shareholders in a general meeting and is confirmed by the court. If the resolutions to be
proposed at the Annual General Meetings are passed by shareholders, an application can then be made
to the court for confirmation of any such cancellation.
In confirming any particular cancellation,
the court will require protection for the creditors of BHP Billiton Plc and BHP Billiton Limited
whose debts (including contingent debts) remain outstanding at the date on which that cancellation
becomes effective and whose consent has not already been given to the cancellation. BHP Billiton
would not seek the consent of such creditors, but would instead credit the reserves arising as a
result of that cancellation to a special reserve in the accounts of BHP Billiton Plc. This special
reserve would not be distributable to shareholders until such time as all of the creditors whose
debts were outstanding at the date on which that cancellation became effective have been paid in
full.
Any such cancellation will only take effect upon registration by the United Kingdom Registrar of
Companies of the court order confirming that cancellation.
This item is regarded as a significant matter and must therefore be considered as a joint
electorate action. It is proposed as a series of special resolutions.
Item 18 Remuneration Report
The Annual Report for the year ended 30 June 2007 contains a Remuneration Report, which sets out
the remuneration policy for the Group and reports the remuneration arrangements in place for
executive Directors, non-executive Directors and Key Management Personnel. This meets requirements
in the United Kingdom and Australia for disclosure of information on this topic. A copy of the
Remuneration Report is set out in section 7 of the Annual Report and can also be found on the BHP
Billiton website at www.bhpbilliton.com.
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BHP BILLITON LIMITED NOTICE OF MEETING 2007
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9 |
Explanatory Notes continued
The law in Australia and England makes it clear that the shareholder vote is advisory only and will
not require BHP Billiton Ltd or BHP Billiton Plc to alter any arrangements detailed in the
Remuneration Report, should the resolution not be passed.
Notwithstanding the legislative effect of
this requirement, the Board has determined that it will take the outcome of the vote into account
when considering the Groups remuneration policy.
This item is regarded as a significant matter and
is therefore a joint electorate action.
Items 19 and 20 Approval of grants to executive Directors
It is proposed that Mr M J Kloppers who is an executive Director of BHP Billiton Limited and BHP
Billiton Plc, be awarded securities under the Group Incentive Scheme (GIS) and the Long Term
Incentive Plan (LTIP). It is also proposed that Mr C W Goodyear, who is also an executive
Director of BHP Billiton Limited and BHP Billiton Plc (until 30 September 2007), be awarded
securities under the GIS relating to his performance over the year ended 30 June 2007. Under the
ASX Listing Rules, an issue of BHP Billiton Limited securities to Directors is required to be
approved by shareholders. Mr Goodyear is as at the date of this Notice a Director of BHP Billiton
Limited and BHP Billiton Plc. He will not, however, be a Director at the time securities are
allocated. Accordingly, while approval is not technically required under the ASX Listing Rules, the
Company is voluntarily submitting this resolution to shareholders for approval. The Board believes
that, as the allocation of securities relates to Mr Goodyears term as Chief Executive Officer and
an executive Director, such an approval promotes the spirit of good governance and transparency.
Specific approval is not required for the issue of BHP Billiton Plc securities to Directors where
the scheme has been approved by shareholders, but approval is nonetheless being sought on a
voluntary basis.
In addition, shareholder approval is being sought for the purposes of ASX Listing Rule 7.1, so that
these securities will not be included in the calculation of the 15 per cent limit on the issue of
new securities that can be made by BHP Billiton Limited during the next 12 months.
ASX Listing Rules 7.3 and 10.15 require this Notice of Meeting to include the following information
in relation to the Deferred Shares, Options and Performance Shares that may be granted to the
executive Directors under the terms of the GIS and the LTIP.
(a) |
|
The maximum number of Deferred Shares or Options that may be acquired under the GIS,
and the maximum number of Performance Shares that may be acquired under the LTIP, in
respect of which approval is sought, is as follows: |
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Director |
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Award under GIS |
|
Award under LTIP |
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Mr M J Kloppers
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46,686 Deferred Shares
186,744 Options
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400,000 Performance
Shares |
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Mr C W Goodyear
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69,140 Deferred Shares
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276,560 Options |
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The maximum number of Deferred Shares or Options outlined above is based on Messrs M J Kloppers and
C W Goodyear receiving a bonus amount under the GIS for their performance over the year ended 30
June 2007. The maximum bonus amount is determined according to the formula that forms part of the
GIS rules approved by shareholders at the 2004 Annual General Meetings. Information on the GIS is
set out in section 7.3.4 of the Annual Report, and the GIS rules can be found on the BHP Billiton
website at www.bhpbilliton.com.
The maximum number of Deferred Shares or Options specified above is also based on the annual salary
of Messrs M J Kloppers and C W Goodyear at 30 June 2007, assumed exchange rate of A$1.2817 to
US$1.00 and an assumed share price at the date of grant of A$28.14 for BHP Billiton Limited shares,
being the average exchange rate and share price for the 12 months to 30 June 2007. It also assumes
under the Black-Scholes pricing model that each Option is valued at 25 per cent of a share.
The actual number of Deferred Shares or Options awarded will be dependent upon the exchange rate
and the share price at the time of the award as well as the elections that each of them makes as
to whether to receive Options as an alternative to Deferred Shares.
The number of Performance Shares outlined above has been determined by the Remuneration
Committee, taking into account the limits contained in the LTIP. Information on the LTIP is set
out in section 7.3.4 of the Annual Report, and the LTIP rules can be found on the BHP Billiton
website at www.bhpbilliton.com.
(b) |
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There is no cost to Messrs M J Kloppers or C W Goodyear on the grant of Deferred
Shares, Options or Performance Shares. The Deferred Shares and Performance Shares will not
have an exercise price and accordingly do not raise capital. Options have an exercise
price equal to the volume weighted average trading price of the ordinary shares over the
five business days immediately prior to the award date. The capital raised through Options
will be used as part of the working capital of the Group. |
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(c) |
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The names of the Directors or associates of the Directors who received securities
under the GIS and the LTIP pursuant to shareholder approval at the 2006 Annual General
Meetings and the number of securities received (none of which had an acquisition price)
are: |
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Awards under GIS |
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Awards under LTIP |
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Deferred |
|
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Performance |
Director |
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Shares |
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Options |
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Shares |
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Mr C W Goodyear |
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56,691 |
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0 |
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592,558 |
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Mr M J Kloppers |
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37,300 |
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0 |
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225,000 |
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Mr C J Lynch |
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32,399 |
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0 |
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225,000 |
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(d) |
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The names of the Director and his associates entitled to participate in the GIS and
LTIP in 2007 is Mr M J Kloppers and the name of the Director and his associates entitled
to participate in the GIS in 2007 is Mr C W Goodyear. |
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(e) |
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In relation to the operation of the GIS and the LTIP for the current financial year,
the Deferred Shares, Options and Performance Shares may be issued up to 28 February 2008.
Underlying shares may be issued as a result of the exercise or award of the (i) Deferred
Shares and Options from August 2009 to August 2012 and (ii) Performance Shares from August
2012 to August 2017. |
This item is regarded as a significant matter and must therefore be considered as joint electorate
actions. It is proposed as an ordinary resolution.
Items 21 and 22 Amendment to the Articles of Association of BHP Billiton Plc and the Constitution
of BHP Billiton Limited
The deletion of Article 82 in the Articles of Association of BHP Billiton Plc and of Rule 82 from
the Constitution of BHP Billiton Limited is proposed to remove the requirement that Directors can
no longer be appointed beyond the age of 70 unless the appointment is approved by a special
resolution of shareholders.
The introduction of the Employment Equality (Age) Regulations 2006 in
the United Kingdom prevents employers from directly or indirectly discriminating on the grounds of
age. Australia has similar legislation in the Age Discrimination Act 2004 (Cth). The proposed
amendment to the Articles of Association of BHP Billiton Plc and to the Constitution of BHP
Billiton Limited is consistent with both these statutory requirements.
The Board will continue to have a policy requiring a non-executive Director who has served on the
Board for nine years or more from the date of their first election, to stand for annual re-election
from the first Annual General Meeting after the expiration of their current term.
This item is regarded as a significant matter and must therefore be considered a joint electorate
action. It is proposed as a special resolution.
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10
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BHP BILLITON LIMITED NOTICE OF MEETING 2007 |
Voting
How to vote
Shareholders can vote by either:
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attending the meeting and voting in person or
by attorney or, in the case of corporate
shareholders, by appointing a corporate
representative to attend and vote; or |
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appointing a proxy to attend and vote on their
behalf, using the proxy form accompanying this
Notice of Meeting or by submitting their proxy
appointment and voting instructions
electronically via the internet or by facsimile. |
Voting in person (or by attorney)
Shareholders, or their attorneys, who plan to
attend the meeting are asked to arrive at the
venue 30 minutes prior to the time designated
for the meeting, if possible, so that their
holding may be checked against the BHP Billiton
Share Register and attendances recorded.
Attorneys should bring with them an original or
certified copy of the power of attorney under
which they have been authorised to attend and
vote at the meeting.
A shareholder that is a
corporation may appoint an individual to act as
its representative and to vote in person at the
meeting. The appointment must comply with the
requirements of section 250D of the Corporations
Act. The representative should bring to the
meeting evidence of his or her appointment,
including any authority under which it is
signed, unless previously given to the BHP
Billiton Share Registry.
Voting by proxy
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A shareholder entitled to attend and vote is
entitled to appoint not more than two
proxies. Each proxy will have the right to
vote on a poll and also to speak at the
meeting. |
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The appointment of the proxy may specify
the proportion or the number of votes that
the proxy may exercise. Where more than one
proxy is appointed and the appointment does
not specify the proportion or number of the
shareholders votes each proxy may exercise,
the votes will be divided equally among the
proxies (i.e. where there are two proxies,
each proxy may exercise half of the votes). |
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A proxy need not be a shareholder. |
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The proxy can be either an individual or a body corporate. |
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If a proxy is not directed how to vote on
an item of business, the proxy may vote,
or abstain from voting, as they think fit. |
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Should any resolution, other than those
specified in this Notice, be proposed at the
meeting, a proxy may vote on that resolution
as they think fit. |
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If a proxy is instructed to abstain
from voting on an item of business, they
are directed not to vote on the
shareholders behalf on the poll and the
shares that are the subject of the proxy
appointment will not be counted in
calculating the required majority. |
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Shareholders who return their proxy forms
with a direction how to vote but do not
nominate the identity of their proxy will be
taken to have appointed the Chairman of the
meeting as their proxy to vote on their
behalf. If a proxy form is returned but the
nominated proxy does not attend the meeting,
the Chairman of the meeting will act in place
of the nominated proxy and vote in accordance
with any instructions. Proxy appointments in
favour of the Chairman of the meeting, the
secretary or any Director that do not contain
a direction how to vote will be used where
possible to support each of the resolutions
proposed in this Notice. |
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To be effective, proxies must be lodged by
11.00am (Melbourne time) on Monday, 26
November 2007. Proxies lodged after this
time will be invalid. |
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Proxies may be lodged using any of the
following methods: |
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by returning a completed proxy form in person or by post using
the pre-addressed envelope provided with this
Notice to: |
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BHP Billiton Share Registry
Computershare Investor Services Pty Limited
Yarra Falls
452 Johnston Street
Abbotsford VIC 3067
PO Box 782
Melbourne VIC 3000
Australia or by returning a completed proxy
form in person or by post to:
The Registered Office
BHP Billiton Limited
Level 27
180 Lonsdale Street
Melbourne VIC 3000
Australia
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by faxing a completed proxy form to (61 3) 9473 2460; or |
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by recording the proxy
appointment and voting instructions via the
internet at www.bhpbilliton.com. Only
registered BHP Billiton shareholders may
access this facility and will need their
Holder Identification Number (HIN) or
Securityholder Reference Number (SRN). |
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The proxy form must be signed by the
shareholder or the shareholders attorney.
Proxies given by corporations must be
executed in accordance with the
Corporations Act. Where the appointment of
a proxy is signed by the appointers
attorney, a certified copy of the power of
attorney, or the power itself, must be
received by BHP Billiton Limited or its
Share Registry, Computershare Investor
Services Pty Limited at either of the above
addresses, or by facsimile, and by 11.00am
(Melbourne time) on Monday, 26 November
2007. If facsimile transmission is used,
the power of attorney must be certified. |
Shareholders who are entitled to vote
In accordance with Regulations 7.11.37 and
7.11.38 of the Corporations Regulations 2001,
the Board has determined that a persons
entitlement to vote at the Annual General
Meeting will be the entitlement of that person
set out in the Register of Shareholders as at
7.00pm (Melbourne time) on Monday, 26 November
2007.
By order of the Board
Jane McAloon
Group Company Secretary
12 September 2007
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BHP BILLITON LIMITED NOTICE OF MEETING 2007 |
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11 |