New high-speed scanner with Intuit^® QuickBooks^® integration designed to streamline financial workflows for small businesses and accounting professionals

PFU America, Inc., the U.S.-based subsidiary of PFU Limited and the leader in document scanning solutions, today unveiled the ScanSnap^® iX2500 Receipt Edition, a powerful new document imaging scanner designed specifically for small business owners, tax professionals, and those who handle a high volume of receipts and invoices. Based on the acclaimed ScanSnap iX2500, the Receipt Edition adds built-in support for QuickBooks^® Online/Desktop and intuitive invoice scanning profiles. With one-touch simplicity and enterprise-grade imaging technology, this smart scanner helps users stay organized and efficient, especially during tax season.

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PFU America Introduces ScanSnap® iX2500 Receipt Edition—A Smarter Way to Manage Receipts and Invoices

The iX2500 Receipt Edition integrates the same exceptional capabilities and benefits of the original ScanSnap while adding features optimized for receipt- and invoice-heavy workflows. Key benefits and attributes include:

• QuickBooks Online/Desktop Integration: Send scanned receipts and invoices directly to QuickBooks with a few easy steps^{^1}.
• Automatic Invoice OCR^*1 for More Efficient Processing: In addition to the advanced OCR capabilities of standard ScanSnap models, automatic OCR for invoices is supported. Information, including invoice numbers and payment due dates, is automatically recognized and saved. Output in CSV format is also available.
• Attached Receipt Guide: The new model comes equipped with an easily attachable/detachable Receipt Guide. Scanning small receipts that tend to curl and skew is stress-free, and receipts up to 3,000mm long can now be scanned.
• High-Speed Scanning: The iX2500 Receipt Edition benefits from the next-generation "iiGA" System on a Chip (SoC), which was first introduced with the standard ScanSnap iX2500 in June 2025, offering even faster performance than the previous model. Full duplex scanning operates at 45 pages per minute (PPM) and can hold up to 100 A4 sheets at a time. Even when the Receipt Guide is attached, up to 50 A4 sheets can be loaded.
• Software Integration for Comprehensive Document Management: ScanSnap Home is a comprehensive document management software designed specifically for ScanSnap scanners and can accommodate any scanning environment. Users can easily manage, edit, and utilize scans, including creating profile icons to preset save-to destinations, cloud services^*2, color settings, and file type (including PDF, searchable PDF, and JPEG file formats).
• Smart Touchscreen Control: The highly responsive 5-inch touchscreen, which includes a QuickBooks icon for seamless integration with QuickBooks, allows users to easily create, select, and switch between custom scanning profiles. Visual icons and personalized settings streamline operation, making it easy for multiple users to share one device effortlessly.
• Stable Paper Feeding: Brake roller technology, an ultrasonic multi-feed sensor, and skew detection function ensure hassle-free operation, protecting important documents.
• Robust Connectivity with Enhanced Security: The scanner offers advanced Wi-Fi support (2.4GHz & 5GHz, Wi-Fi 6), mobile device compatibility^*3, and industry-standard encryption protocols (WPA3, TLS 1.3) for secure and flexible operation.
• Quick Setup: Start scanning in minutes, right out of the box by connecting wirelessly via Wi-Fi or USB from smartphones, PCs, or tablets^*3.
• Eco-Conscious Design: Over 25% of the scanner body is made from recycled plastic. Packaging materials exclude fossil-fuel-derived plastics^*4.

"The iX2500 Receipt Edition goes beyond traditional scanning,” said Satoshi Kubo, President and CEO, PFU America, Inc. “By combining speed, accuracy, and seamless integration with QuickBooks Online/Desktop, it becomes an essential tool for small business owners and financial professionals aiming to optimize their daily workflows. iX2500 Receipt Edition is more than a scanner—it’s a productivity partner.”

The ScanSnap iX2500 Receipt Edition is available starting January 27, 2026, for $449.99 and will be offered in black. For more details, visit https://www.pfu-us.ricoh.com/scanners/scansnap/ix2500/receipt-edition.

*1 A PC or Mac is needed to use the function.

*2 Cloud services may include Dropbox, Box, Evernote, Google Drive, OneDrive, Neat, Hubdoc, and more.

*3 Features unique to the Receipt Edition, such as the QuickBooks profile, are supported in ScanSnap Home for PC.

*4 Pre-consumer materials, which have not been used by consumers and are generated during the manufacturing and molding processes, are used.

About PFU

PFU Limited was founded in Japan in 1960. Based on the skills acquired through computer development, we develop and supply document imaging related products and services, such as image scanners. We also provide support services for building and operating IT infrastructures that contribute to the safety and security of our customers. We at PFU will continue to evolve our edge devices to contribute to our customers’ business process reforms and Digital Transformation, provide the services that support them, and contribute to the development of a sustainable world. For more information, please visit https://www.pfu.ricoh.com/global/

PFU America, Inc. is the U.S.-based subsidiary of PFU Limited and the leader in document scanning solutions.

About Ricoh

Ricoh is a leading provider of integrated digital services and print and imaging solutions designed to support digital transformation of workplaces, workspaces and optimize business performance. Headquartered in Tokyo, Ricoh’s global operation reaches customers in approximately 200 countries and regions, supported by cultivated knowledge, technologies, and organizational capabilities nurtured over its 85-year history. In the financial year ended March 2025, Ricoh Group had worldwide sales of 2,527 billion yen (approx. 16.8 billion USD). It is Ricoh’s mission and vision to empower individuals to find Fulfillment through Work by understanding and transforming how people work so we can unleash their potential and creativity to realize a sustainable future. For further information, please visit http://www.ricoh.com/

Copyright ©2026 PFU America, Inc. All Rights Reserved. Ricoh and the Ricoh logo are the registered trademarks of Ricoh Company, Ltd. registered in the United States and other countries. ScanSnap is a registered trademark of PFU Limited.

Trademarks

• ScanSnap is a registered trademark or trademark of PFU LIMITED in Japan.
• Wi-Fi is a trademark of the Wi-Fi Alliance. Intuit and QuickBooks are registered trademarks of Intuit Inc.
• Product names and company names are the registered trademarks or trademarks of the respective companies.

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“By combining speed, accuracy, and seamless integration with QuickBooks Online/Desktop, iX2500 Receipt Edition becomes an essential tool for small business owners and financial professionals aiming to optimize their daily workflows," said Satoshi Kubo.